Platform Banner

Teams - Understand and Secure Information Sharing in Instant Messaging Tutorial

Protect your communications with best practices for understanding and securing information sharing in instant chats. Discover how Teams, SharePoint and OneDrive integrate to store and share files securely.

2:38
1318 views
Parteger

00:00:06

As we've previously discussed,

00:00:08

adding a new team in Teams automatically creates a linked SharePoint site,

00:00:13

which is particularly used to store documents shared within that team.

00:00:19

But what about the files you share during

00:00:22

your instant messaging discussions with your colleagues?

00:00:24

When you share a file in a conversation with a colleague or a group of colleagues,

00:00:28

it is added to your OneDrive.

00:00:31

A folder is automatically created in your personal storage space as soon

00:00:36

as you've shared at least one file in a team's conversation.

00:00:40

All files you've shared in your conversations will be found in this folder,

00:00:45

regardless of the colleague you've shared them with.

00:00:48

To find out who has access to a file,

00:00:50

open the Document Access Management panel.

00:00:53

You'll see a list of people who have access to it.

00:00:56

You can of course share this document with others again,

00:00:59

either by creating a sharing link or by giving direct access to it,

00:01:04

as you would with any document placed in your default OneDrive storage space.

00:01:09

Let's share a file in a team's conversation.

00:01:16

The colleague or group of colleagues we've shared it with

00:01:19

will have editing rights to it.

00:01:24

It's important to note

00:01:25

that when you share a document in an instant messaging conversation in Teams,

00:01:29

you grant your colleague unlimited access rights to it over time,

00:01:33

as long as you do not delete the document from

00:01:35

your OneDrive storage space or change its access rights.

00:01:39

They can thus modify your document but also transfer it to others.

00:01:44

As always,

00:01:45

when it comes to document sharing and collaboration,

00:01:48

be mindful of the information you're granting access to

00:01:51

and share the right documents with the right people.

00:01:54

Moreover,

00:01:55

if you've finished discussing a document,

00:01:57

do not hesitate to remove access to it or even delete

00:02:01

it from your OneDrive storage if you've also kept it elsewhere.

00:02:05

This prevents long-term access to documents and

00:02:08

also frees up space in your storage.

00:02:11

As a reminder,

00:02:12

you can find a list of all the documents you've shared in an

00:02:15

instant messaging conversation with a colleague in

00:02:18

the file tab of that conversation.

00:02:21

However,

00:02:21

be aware that you cannot manage file access from Teams.

00:02:25

You must go through OneDrive.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

E-learning Advanced

Vu 3764 fois

Microsoft 365 Video Training – Security in Microsoft 365

In this course, learn how to work securely every day with Microsoft 365 apps.

E-learning Advanced

Vu 1587 fois

Microsoft Video Training Teams – Advanced

Dive into advanced features such as live event management, third-party app integration, and security from team creation. Boost collaboration and productivity starting today.

Cours E-learning

ALL COURSES