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Viva Engage - Creating and managing a group Tutorial

In this video, you will learn about creating and managing a group on Outlook Online using Microsoft 365. The video covers the steps to create a new group, including naming the group, adding a description, setting the confidentiality, and selecting the reporting language.
It also demonstrates how to add group members and provides information on accessing group changes and leaving the group.
This tutorial will help you effectively create and manage groups on Outlook Online, enhancing your collaboration and communication within your organization.

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5366 views

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to create and manage groups within the Viva Engage platform, ensuring effective collaboration and communication within your organization.

Chapitres :

Introduction to Viva Engage
Viva Engage is a collaborative platform designed for sharing and communication within your company. It facilitates teamwork and allows colleagues to connect effectively.
Creating a New Group
Before creating a new group, it is essential to ensure that it does not duplicate an existing group in the network. To do this, utilize the general search bar in the Engage network and enter representative keywords related to the topic you wish to develop.
Checking for Existing Groups
If your search yields no results, you can proceed to create your group. However, if there are existing groups, review their content displayed in the search results to avoid redundancy.
Steps to Create a Group
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Adjusting Community Settings
You can adjust the settings of your community by clicking on 'Edit.' Choose 'Internal' for collaboration within your organization or 'External' for participation from outside your organization. Additionally, select the privacy of your community:
Finalizing Group Creation
After setting the desired options, click on 'Create.' Once the group page appears, you will see information indicating whether the group is private or public. You can change the settings of your community at any time by clicking on the three dots on the right-hand panel and selecting 'Settings.'
Managing Your Community
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FAQ :

What is Viva Engage?

Viva Engage is a collaboration platform that allows employees within an organization to communicate, share information, and work together in groups.

How do I create a new community in Viva Engage?

To create a new community, click on the Communities tab, then click on 'Create a community.' Enter a name, add a description, invite members, and set the privacy options before clicking 'Create.'

What should I do before creating a new group?

Before creating a new group, use the search bar to check if a similar group already exists in the network by entering relevant keywords.

Can I change the privacy settings of my community after it's created?

Yes, you can change the privacy settings of your community at any time by clicking on the three dots on the right-hand panel and selecting 'Settings.'

What are the different privacy options for a community?

The privacy options include Public (anyone can view and join), Private (only invited members can see and participate), and Internal (only members within the organization can collaborate).

How can I manage members in my community?

You can manage members by clicking on the right sidebar of the group's home page, where you can add members, define their roles, or remove them.

Quelques cas d'usages :

Team Project Collaboration

A marketing team can create a community in Viva Engage to collaborate on a new campaign, sharing ideas, documents, and feedback in a centralized space.

Cross-Departmental Knowledge Sharing

Different departments can form a community to share best practices and insights, enhancing collaboration and innovation across the organization.

External Partner Engagement

A company can create an external community to engage with partners and clients, allowing for discussions, feedback, and collaborative projects.

Internal Training and Development

HR can set up a private community for training sessions, where employees can access resources, ask questions, and share experiences related to their professional development.

Event Planning

A team organizing a company event can create a community to coordinate tasks, share updates, and manage logistics efficiently.

Glossaire :

Viva Engage

A platform designed for sharing and collaboration within organizations, enabling teams to communicate and work together effectively.

Communities

Groups within Viva Engage where members can collaborate, share information, and participate in discussions on specific topics.

Search bar

A tool within the Engage network that allows users to enter keywords to find existing groups or content related to their interests.

Privacy settings

Options that determine who can view and participate in a community, including public, private, and internal settings.

Administrator

A member of a community who has special permissions to manage the group, including adding or removing members and modifying settings.

External collaboration

Allowing individuals outside of the organization to participate in a community, facilitating broader discussions and exchanges.

Internal collaboration

Collaboration restricted to individuals within the organization, ensuring that discussions remain confidential and relevant to internal stakeholders.

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Viva Engage is a platform for sharing

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and collaboration within your company.

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To work as a team and communicate with

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your colleagues, you can create groups.

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Before creating a new group,

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always check to ensure that it does not

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duplicate another group in the network.

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To do this, use the general search

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bar in the Engage network and enter

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representative keywords for the topic

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you want to develop in your group.

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If the search yields no results,

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you can create your group. Otherwise,

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remember to check the content of each group.

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Displayed in the search results.

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To create your group,

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click on the Communities tab.

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At the bottom right click on

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Create a community.

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Give it a name.

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You have the option to

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add a description below.

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You can invite contacts to join

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the community by entering their

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names or e-mail addresses.

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Adjust the settings of your

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community by clicking on Edit.

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Internal if you want to collaborate

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with people within your organization,

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External if you want people outside your

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organization to be able to exchange

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and participate in your community.

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Select the privacy of your community.

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Public if you want all members of

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your network to view and join the

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community private so that only invited

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members can see and participate,

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then click on Create.

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When the group page appears,

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you will see the information

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here that the group is private.

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If it is public, nothing is displayed.

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You can change the settings

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of your community at anytime.

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To do this,

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click on the three dots on the right

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hand panel and then on settings.

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In addition to modifying the settings,

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you can delete your community

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by clicking here.

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Finally,

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in the right sidebar of the

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group's home page,

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you can add members and manage

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their permissions by clicking here.

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You can remove members,

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define them as administrators,

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or remove their admin status.

Mandarine AI: WHAT YOU SHOULD KNOW

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