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Excel - How things are organized Tutorial

In this video, you will learn about how things are organized in Microsoft 365. The video covers the search tools in Microsoft 365 and demonstrates how to find documents, emails, notes, and more.
This will help you save time and be more efficient in your searches, allowing you to easily access the information you need.

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Available in Microsoft365

Objectifs :

Understand the redesign of Microsoft Office, focusing on the new features that enhance usability, including the ribbon, mini toolbar, and backstage view.

Chapitres :

Introduction to Microsoft Office Redesign
Microsoft has redesigned Office to improve user experience and make the programs easier to use. While the previous versions functioned well, the new design focuses on accessibility and efficiency.
Key Features of the New Design
The redesign introduces several key features that streamline tasks and enhance productivity: - **Right-Click Menu**: Provides quick access to commonly used commands. - **Mini Toolbar**: A new feature that appears when you select data, allowing for quick formatting tasks such as adding fill colors. - **Ribbon**: The main interface for commands, organized into tabs and groups for easy navigation.
Understanding the Ribbon
The ribbon is a central feature of the new Office design, where frequently used commands are easily accessible. It is organized as follows: - **Tabs**: Each tab contains related commands grouped together. - **Groups**: Commands within each tab are further organized into groups for better clarity. Users familiar with Excel 2003 will find many commands similar to those in the previous version.
Accessing Less Frequently Used Commands
For commands that are used less often, users can: - Click on the small arrows to reveal additional options. - Access the **Backstage View** for file management tasks such as opening, saving, sharing, and exporting files. This view also includes print options for previewing and setting up printing tasks.
Customizing Your Experience
The **Options** menu allows users to set general preferences and customize the commands visible on the ribbon. This feature is essential for tailoring the Office experience to individual needs.
Conclusion
The redesign of Microsoft Office focuses on enhancing usability through features like the ribbon, mini toolbar, and backstage view. Understanding these elements will help users navigate the software more efficiently and improve their overall productivity.

FAQ :

Why did Microsoft redesign Office?

Microsoft redesigned Office to make the programs easier to use, providing a more intuitive interface and quicker access to frequently used commands.

What is the Ribbon in Microsoft Office?

The Ribbon is a user interface element that organizes commands into tabs and groups, making it easier for users to find and use the features they need.

What is the purpose of the Mini toolbar?

The Mini toolbar provides quick access to commonly used formatting tasks when you right-click on selected data, allowing for efficient editing.

How do I access the Backstage view in Excel?

You can access the Backstage view by clicking on the 'File' tab in the Ribbon, where you can manage file-related tasks like opening, saving, and printing.

What is conditional formatting in Excel?

Conditional formatting allows users to apply specific formatting to cells based on certain conditions, helping to visually highlight important data.

How can I customize the Ribbon in Excel?

You can customize the Ribbon by going to the Options menu in Excel, where you can add or remove commands and adjust the layout to suit your preferences.

Quelques cas d'usages :

Creating a Financial Report

Using the Ribbon and conditional formatting features in Excel, a financial analyst can create a comprehensive financial report that highlights key metrics and trends, improving data visualization and decision-making.

Streamlining Data Entry

A project manager can utilize the Mini toolbar for quick formatting while entering data into Excel, allowing for faster and more efficient data entry without navigating away from the main interface.

Preparing for a Presentation

An office worker can use the Backstage view to prepare a presentation by printing handouts directly from Excel, ensuring that all necessary materials are ready for the meeting.

Customizing Excel for Team Use

A team leader can customize the Ribbon in Excel to include frequently used commands specific to their team's workflow, enhancing productivity and ensuring that all team members have quick access to essential tools.

Data Analysis with Conditional Formatting

A data analyst can apply conditional formatting to highlight outliers in a dataset, making it easier to identify trends and anomalies that require further investigation.

Glossaire :

Microsoft Office

A suite of productivity applications developed by Microsoft, including programs like Word, Excel, and PowerPoint.

Ribbon

A user interface element in Microsoft Office applications that organizes commands into tabs and groups for easier access.

Mini toolbar

A small toolbar that appears when you right-click on selected data, providing quick access to commonly used formatting commands.

Backstage view

A feature in Microsoft Office applications that provides access to file management tasks such as opening, saving, sharing, and printing files.

Conditional formatting

A feature in Excel that allows users to apply specific formatting to cells based on certain conditions or criteria.

Options

Settings in Microsoft Excel that allow users to customize their experience, including preferences for the ribbon and general application settings.

00:00:07

Worked fine before.

00:00:09

Well the answer is simply to make the programs easier to use.

00:00:13

Of course you can work any way you want, but the commands

00:00:15

I use most often are right here in the workbook.

00:00:18

First there is the right click menu,

00:00:22

then there's something new called the Mini toolbar, which is great for

00:00:25

doing quick formatting tasks like adding some fill.

00:00:32

When you simply select some data, this button appears, the quick analysis lens,

00:00:37

with this you can instantly add things

00:00:39

to help you visualize your data, like conditional formatting.

00:00:45

The commands I use fairly often are located on the ribbon.

00:00:48

The ribbon commands are organized into tabs,

00:00:54

and the tab commands are organized into groups,

00:01:02

we'll look at those in more detail in the next video.

00:01:06

The commands I use less often can be found by clicking one of these little arrows,

00:01:10

they open dialog boxes.

00:01:13

Look familiar? Many of them are identical to the ones you used in Excel 2003.

00:01:20

Finally, to get to the commands I use least often, go to the backstage,

00:01:25

this is where you open, save, share and export files.

00:01:30

You can also click print to see a print preview.

00:01:33

Set up your printer and print your workbook.

00:01:38

The options I use even less frequently are here in Options

00:01:42

This is where you set up General Excel Preferences.

00:01:46

Options is also where you come to customize the commands

00:01:48

and options you see on the ribbon.

00:01:51

So that's basically how things are organized.

00:01:54

Up next we'll take a closer look at the ribbon.

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