Word - A first look at Word 2016 Tutorial

In this video, you will learn about Word 2016 and its introduction to word processing.
The video covers the interface layout, creating and formatting text, applying styles, making changes, and saving documents.
This will help you quickly create documents and discover the features of Microsoft Word.

3:16
3059 views

Available in Microsoft365

Objectifs :

This video aims to teach users how to collaborate in real-time on documents using Word 2016 or Word Online, focusing on the steps to save documents on OneDrive or SharePoint Online and invite colleagues for co-authoring.

Chapitres :

Introduction to Real-Time Collaboration
In this section, we explore the concept of real-time co-authoring, which allows multiple users to work on a document simultaneously. This feature is particularly useful for teams that need to collaborate efficiently, as it enables everyone to see changes as they happen.
Saving Documents on OneDrive or SharePoint Online
To begin collaborating, you must first save your document on OneDrive or SharePoint Online. This step is crucial as it allows others to access and edit the document. Follow these steps: - Click on 'Share'. - Select 'Save to Cloud'. - Choose the OneDrive or SharePoint Online location and the specific folder you want to use. - Click 'Save'. You only need to perform this action once for each document. The next time you open it, it will automatically save to the same location.
Inviting Colleagues to Collaborate
Once your document is saved, you can invite others to collaborate. Here’s how: 1. In the sharing panel, enter the email addresses of the people you want to invite in the 'Invite People' field. 2. Set their permissions to 'Can Edit'. 3. Optionally, add a message to your invitation. 4. Ensure the 'Automatically share changes' option is set to 'Ask me' or 'Always'. 5. Click 'Share'. Alternatively, you can invite them by clicking on 'Share Link' at the bottom of the panel. Copy this link and paste it into an email or direct message. Note that the 'Share Link' option may not be available if your SharePoint Online site admin has disabled it.
Conclusion and Next Steps
In conclusion, real-time collaboration in Word 2016 or Word Online enhances teamwork by allowing multiple users to edit documents simultaneously. By saving your document on OneDrive or SharePoint Online and inviting colleagues, you can streamline your workflow and improve productivity. The next video will further explain how to effectively collaborate within a document.

FAQ :

What is real-time co-authoring?

Real-time co-authoring is a feature that allows multiple users to work on a document simultaneously, seeing each other's changes as they happen.

How do I save a document for co-authoring?

To save a document for co-authoring, you need to save it on OneDrive or SharePoint Online. After saving, you can invite others to edit the document with you.

What should I do if I haven't saved a document online before?

If you haven't saved a document online before, click on 'Add location' and sign in to add your OneDrive or SharePoint service.

How can I invite others to edit my document?

You can invite others by sending them a link to your document or by entering their email addresses in the 'Invite people' field and setting their permissions.

What if the 'Share link' option is not available?

If the 'Share link' option is not available, it may be because your SharePoint Online site admin has disabled this feature.

Quelques cas d'usages :

Collaborative Project Management

Teams can use real-time co-authoring to collaboratively manage project documents, ensuring that all team members can contribute and stay updated on changes instantly.

Academic Research Collaboration

Researchers can work together on academic papers or reports, allowing for simultaneous editing and feedback, which enhances productivity and reduces the time to publication.

Marketing Campaign Planning

Marketing teams can collaborate on campaign strategies and content in real-time, making it easier to incorporate feedback and make adjustments quickly.

Remote Team Collaboration

Remote teams can utilize co-authoring to work on documents from different locations, ensuring that everyone has access to the latest version and can contribute effectively.

Training and Development

Trainers can create and update training materials collaboratively, allowing for real-time input from various stakeholders, which can improve the quality of the training content.

Glossaire :

Co-authoring

A collaborative process where multiple users can edit a document simultaneously, allowing real-time updates and changes to be visible to all participants.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device connected to the internet.

SharePoint Online

A web-based collaboration platform from Microsoft that integrates with Microsoft Office and is used for storing, organizing, sharing, and accessing information from any device.

Word 2016

A version of Microsoft Word, a word processing application that is part of the Microsoft Office suite, released in 2015.

Cloud storage

A model of computer data storage in which the digital data is stored in logical pools, said to be on 'the cloud', and is accessible via the internet.

Permissions

Settings that determine what actions users can perform on a document, such as viewing, editing, or sharing.

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When you open word for the first time,

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this is what you see.

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It's a little different from the blank

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document you get when you open word 2003.

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In a new word, you start by

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choosing what you want to do.

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You can choose a template

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and create a new document.

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Or open an existing document here.

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Let's see what happens when

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we open a word 2003 document.

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Just move to where you want to work

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in the document and start typing.

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Word may look a little different to you,

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but all the basic tools and features

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you're used to are still here.

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You can copy, paste and format text

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the same way the commands are just

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organized a little differently.

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You used to select a menu item,

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then click a command.

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Now you select a tab on the

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ribbon and click a command.

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By default, the Home tab is selected

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when you first open word and if you

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just want to get up to speed fast.

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This is where you'll find the most

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common commands for working with text.

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For example, you can select

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text and make it bold.

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Change the font.

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And increase the size.

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If you want to save time,

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you can click here and choose a style.

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Notice that you can move your

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mouse over a style and see a

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preview before you select it.

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When you're ready to save your document,

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you can use the save command up here.

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Or you can press the

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keyboard shortcut Central S.

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You'll find that most of your

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favorite keyboard shortcuts

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still work in the new word.

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I don't know if you've noticed,

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but up here next to the file

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name it says compatibility mode.

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That means word is continuing to

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save the document as a docx file,

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which is compatible with Word 2003.

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You can keep working in

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compatibility mode if you need to,

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but if you want to use a new feature that

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isn't compatible with the old format,

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then you need to convert to the docx format.

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For example,

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let's move down here to this org chart.

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It still looks a lot like

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the one I added in Word 2003.

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But if we convert this

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document to the docx format,

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we can start using the new

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feature for working with diagrams

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and org charts called SmartArt.

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Let's see what happens when we do that.

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Click the file tab to go to the backstage.

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Click info.

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And then click convert.

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First you get a message. Click OK.

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And the document is converted.

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Now let's check out the org chart.

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As you can see,

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it's got a new design and up here on

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the ribbon you have new design options.

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For example, you can change the colors.

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We won't go into all those right now.

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Instead, let's do one more thing.

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Click save.

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And save the converted file

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which has a docx file extension.

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We'll get into compatibility mode

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in more detail in the final video.

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So you're well on your way to

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making the switch to the new word

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now stick around and we'll do more.

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