Word - Add headers, footers, margins, and rulers to a page Tutorial

In this video, you will learn how to add headers, footers, margins, and rulers to a page in Microsoft 365. The video covers the commands and options available on the Home, Insert, Design, Layout, and View tabs.
You will see how to change colors and themes, adjust page margins, add columns, and modify the header and footer design.
This tutorial will help you enhance the appearance of your documents and create a professional look with consistent fonts and colors.

2:45
3351 views

Available in Microsoft365

Objectifs :

This video aims to enhance your document formatting skills by exploring various tabs in a word processing application, specifically focusing on the Design, Layout, and View tabs. You will learn how to add headers and footers, adjust page settings, and apply themes to create a professional-looking document.

Chapitres :

Introduction to Document Formatting
In this video, we will explore the various tabs available in a word processing application that can help enhance the appearance and functionality of your documents. We will focus on the Design, Layout, and View tabs, and learn how to add finishing touches to our document.
Exploring the Tabs
The application features several tabs, each offering unique commands and options: - **Design Tab**: Change colors and themes to enhance the visual appeal of your document. - **Layout Tab**: Adjust page margins and add columns for better organization of content. - **View Tab**: Modify how you view the document, such as enabling the ruler for precise alignment. Take time to explore these tabs and utilize the small arrows at the bottom of the ribbon to access additional dialog boxes with more options.
Adding Headers and Footers
To add a header and footer, navigate to the Insert tab. Here’s how to do it: 1. Click on 'Header' and browse through the gallery to select your preferred style. 2. If you don’t find the perfect header, you can modify an existing one. 3. For our document, we will choose the 'banded' header style. 4. Once selected, the Header and Footer Tools Design tab appears, allowing further customization. 5. To hide the header on the first page, select 'Different First Page' and then click 'Close Header and Footer'. This ensures the header starts from the second page. 6. For the footer, click on 'Footer' and insert the 'banded' style as well. You can close the header and footer by double-clicking anywhere in the document.
Adjusting Page Setup
Before printing the document, it’s essential to check the page setup. Follow these steps: 1. Click on the Layout tab. 2. Select 'Margins' to view the default settings. If your document contains many images, consider using 'Narrow' margins. 3. Change the orientation from 'Portrait' to 'Landscape' if needed, which rotates the page 90 degrees. 4. Click on 'Size' to select a paper size other than the default 8.5 by 11 inches.
Applying Themes for Professional Appearance
Finally, let’s explore the Design tab further: - Check out the theme gallery to apply a different theme that provides a consistent set of fonts and colors. - Choose a document format to quickly change the look of your fonts and styles. By utilizing templates, styles, and themes, you can create a professional-looking document efficiently.
Conclusion
In summary, this video has guided you through the essential features of the Design, Layout, and View tabs in a word processing application. By adding headers and footers, adjusting page settings, and applying themes, you can significantly enhance the presentation of your documents, making them more professional and visually appealing.

FAQ :

What is the purpose of the Home tab in document editing software?

The Home tab provides basic formatting options such as font styles, paragraph alignment, and text color, allowing users to easily format their text.

How can I add a header or footer to my document?

To add a header or footer, go to the Insert tab, click on 'Header' or 'Footer', and choose a design from the gallery. You can also modify it as needed.

What are the different options available in the Layout tab?

The Layout tab allows you to adjust page margins, change the orientation of the document, and set the paper size, among other layout options.

How do I change the theme of my document?

To change the theme, go to the Design tab and explore the theme gallery. You can select a different theme to apply a consistent look to your document.

What is the difference between portrait and landscape orientation?

Portrait orientation is vertical, while landscape orientation is horizontal. You can change the orientation in the Layout tab.

Can I create a professional-looking document quickly?

Yes, by using templates, styles, and themes available in the document editing software, you can create a professional-looking document quickly and easily.

Quelques cas d'usages :

Creating a Business Report

Use the Insert tab to add headers and footers with your company logo and report title. Adjust margins and orientation in the Layout tab to ensure the report is well-presented and easy to read.

Designing a Marketing Brochure

Utilize the Design tab to select a theme that aligns with your brand. Use the Insert tab to add images and text boxes, and adjust the layout to create an eye-catching brochure.

Preparing a Presentation Handout

In the Layout tab, set the page size to match your presentation format. Use the Design tab to apply a consistent theme and style to the handout, ensuring it complements your slides.

Formatting a Research Paper

Use the Layout tab to set appropriate margins and orientation for your research paper. Add a header with your name and the title of the paper using the Insert tab.

Creating a Newsletter

In the Design tab, choose a theme that fits your newsletter's purpose. Use the Layout tab to create columns for a more organized layout, and insert images and text as needed.

Glossaire :

Home tab

The primary tab in a document editing software where basic formatting options such as font styles, paragraph alignment, and text color can be found.

Insert tab

A tab in document editing software that allows users to add various elements to their document, such as headers, footers, images, and tables.

Design tab

A tab that provides options for changing the overall appearance of the document, including themes, colors, and styles.

Layout tab

A tab that allows users to adjust the layout of the document, including page margins, orientation, and columns.

View tab

A tab that offers different viewing options for the document, such as adding a ruler or changing the zoom level.

Header

The section at the top of each page in a document where titles, dates, or other information can be displayed.

Footer

The section at the bottom of each page in a document where page numbers, copyright information, or other details can be included.

Margins

The blank spaces around the edges of a document that separate the text from the edges of the page.

Orientation

The direction in which a document is printed, typically either portrait (vertical) or landscape (horizontal).

Theme

A predefined set of design elements, including colors, fonts, and effects, that can be applied to a document for a cohesive look.

Template

A pre-designed document that serves as a starting point for creating new documents, often with specific formatting and styles already applied.

00:00:05

the commands and options on two tabs, the Home tab

00:00:09

and Insert tab.

00:00:11

What about the others?

00:00:13

Well, let's look at a few, on the Design tab,

00:00:16

you can change colors and themes.

00:00:18

On the Layout tab, you can do things like

00:00:20

adjust page margins and add columns.

00:00:24

On the View tab, you can change how you view the document.

00:00:27

For example, you can select this checkbox to add the ruler.

00:00:31

Take some time to explore the tabs.

00:00:33

You can also click these little arrows along the bottom

00:00:36

of the ribbon to open dialog boxes with even more options.

00:00:40

In this video, we're just going to add a few

00:00:42

finishing touches to our document.

00:00:44

First, let's add a header and footer, we do that on the Insert tab,

00:00:49

it's pretty easy.

00:00:51

Click header, look through the gallery

00:00:54

and click the one you like.

00:00:56

If you can't find the perfect header, you can always start with one

00:00:59

and modify it any way you want.

00:01:01

Let's choose banded,

00:01:04

then replace this text with the title of the document.

00:01:07

With the header selected we get the header

00:01:09

and footer Tools Design tab.

00:01:12

Up here we can change the design of the header.

00:01:14

In our document we really don't need

00:01:16

to see the header on the first page,

00:01:17

so select different first page

00:01:20

then click close header and footer.

00:01:24

Now the header we just added doesn't start until the second page.

00:01:29

On the second page, click footer

00:01:32

let's insert banded so the design is the same as the header.

00:01:37

Now here's another way to close the header and footer

00:01:39

just double-click the document.

00:01:43

Next, click Layout tab, before we print the document

00:01:46

let's check our page setup.

00:01:49

Click margins, by default normal is selected

00:01:52

if you had a lot of pictures and other objects

00:01:54

on your page you may prefer narrow margins

00:01:57

or one of the other choices.

00:01:59

In orientation, you can change

00:02:01

from the default portrait orientation to landscape which rotates

00:02:05

the page 90 degrees.

00:02:07

Click size, if you want to use a paper size other than

00:02:10

the default 81/2 by 11 inches.

00:02:13

Let's explore one last area, the Design tab.

00:02:17

Check out the theme gallery, you can try a different theme

00:02:20

to give your document a professional look

00:02:22

with a consistent set of fonts and colors.

00:02:29

Choose a document format to quickly apply a different look

00:02:32

to your fonts and styles.

00:02:35

You can create some very professional looking

00:02:36

document by using things like templates, styles,

00:02:39

and themes you can create a great design quickly and easily.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

2960 Views

Microsoft Word Video Training – Intermediate

Through a logical progression of video tutorials, discover the intermediate features of Microsoft Word.

ALL COURSES