Outlook - Discovering the Outlook 2016 interface Tutorial

In this video, you will learn about discovering the Outlook 2016 interface.
The video covers the different elements of the Outlook interface, including the ribbon, folder pane, navigation bar, and reading pane.
It also explains how to manage items using drag and drop, context menus, and keyboard shortcuts.
Resizing and organizing the interface is also discussed.
This tutorial will help you navigate and utilize the Outlook 2016 interface effectively.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the latest features and tools in Outlook, guiding users through its interface and functionalities to enhance their productivity in managing business emails, calendars, and contacts.

Chapitres :

Introduction to Outlook's Latest Release
The latest release of Outlook includes all the tools and features users are familiar with from previous versions, along with new enhancements. This update is designed to improve the management of business emails, calendars, contacts, and more.
Navigating the Interface
Outlook's interface is organized into several key components: - **Ribbon**: Located at the top, the ribbon allows users to perform different actions based on the module they are currently using. - **Folder Pane**: Found on the left side, this pane displays all mail folders when in the mail module. - **Navigation Bar**: Positioned below the ribbon, it enables users to switch between different modules seamlessly.
Working with Messages
To the right of the folder pane, users will see a list of messages from the selected folder. Clicking on a message opens it in the reading pane. Double-clicking an item opens it in a new independent window. Users can manage messages by: - **Hovering**: This presents options to add a task indicator or delete the message. - **Drag and Drop**: Move items easily within the interface. - **Context Menu**: Right-clicking provides access to frequently used commands.
Keyboard Shortcuts and Search Options
Outlook supports various keyboard shortcuts to enhance efficiency. For example: - **Control + N**: Create a new message or appointment. Additionally, users can utilize filtering options and the search engine located at the top of the message list to find specific items quickly.
Customizing the Layout
Users have the flexibility to resize different areas of the Outlook interface. When hovering over the lines that separate these areas, the cursor changes, allowing for adjustments. However, be cautious as Outlook may reorganize the display based on the allocated space. For instance: - Resizing the central zone may cause filter headers to disappear. - Overly resizing the navigation pane will minimize it, requiring users to click on an arrow and then on the pin to restore its original size. Chevrons are also available to hide or display areas, enabling users to customize their workspace.
Accessing File Commands
In the file tab, users can find various commands and options, including: - **Account Settings**: Manage email accounts. - **Rules and Alerts Management**: Set up automated actions for incoming messages. - **Options Menu**: Customize the application to suit individual preferences.
Conclusion
The latest version of Outlook offers a robust set of tools and features that enhance user experience and productivity. By understanding the interface and utilizing the available functionalities, users can effectively manage their business communications and schedules.

FAQ :

What is the purpose of the Ribbon in Outlook?

The Ribbon in Outlook provides access to various tools and commands organized by tabs, allowing users to perform different actions based on the module they are in.

How can I switch between different modules in Outlook?

You can switch between different modules in Outlook using the Navigation Bar located below the Folder Pane.

What is the Reading Pane used for?

The Reading Pane displays the content of a selected email message, allowing users to read messages without opening them in a new window.

How do I access the context menu in Outlook?

To access the context menu in Outlook, right-click on an item, and a menu will appear with frequently used commands.

What are some useful keyboard shortcuts in Outlook?

Useful keyboard shortcuts in Outlook include 'Control + N' to create a new message or appointment, among others.

How can I filter my emails in Outlook?

You can filter your emails in Outlook using the filtering options available at the top of your message list.

What are Chevrons in Outlook?

Chevrons are icons that allow you to hide or display certain areas of the Outlook interface, helping you to organize your workspace.

Where can I find account settings in Outlook?

Account settings can be found in the File Tab, which contains options for managing your account, rules, alerts, and customizing the application.

Quelques cas d'usages :

Managing Business Emails

Outlook's features can be used to efficiently manage business emails by utilizing the Folder Pane to organize messages into folders, applying filters to find important emails quickly, and using the Reading Pane to preview messages without opening them.

Scheduling Appointments

Users can leverage the calendar feature in Outlook to schedule appointments, using keyboard shortcuts to create new events quickly and manage their time effectively.

Organizing Tasks

Outlook allows users to manage tasks by adding task indicators to emails, using drag and drop to organize tasks, and accessing the context menu for quick actions.

Customizing the Interface

Professionals can customize their Outlook interface by resizing different areas, using Chevrons to hide or display sections, and adjusting the layout to suit their workflow.

Setting Up Rules and Alerts

Users can set up rules and alerts in Outlook to automate email management, ensuring important messages are prioritized and reducing the time spent on manual sorting.

Glossaire :

Ribbon

A user interface element at the top of the Outlook window that contains tabs with various commands and tools for different modules.

Folder Pane

The section on the left side of the Outlook interface that displays all your mail folders when in the mail module.

Navigation Bar

A bar located below the folder pane that allows users to switch between different modules in Outlook.

Reading Pane

The area on the right side of the Outlook interface where the content of a selected email message is displayed.

Context Menu

A menu that appears when you right-click on an item, providing quick access to frequently used commands.

Keyboard Shortcuts

Key combinations that allow users to perform actions quickly, such as 'Control + N' to create a new message or appointment.

Filtering Options

Tools that allow users to sort and filter messages based on specific criteria.

Chevrons

Icons that can be clicked to hide or display certain areas of the Outlook interface for better organization.

File Tab

The tab in Outlook that contains commands and options for account settings, rules, alerts management, and application customization.

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includes all the tools and features

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you already used in previous releases of the software,

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as well as new features and improvements

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that will enable you to use your business email,

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calendar, contacts etc.

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Let's discover together how Outlook stacks up.

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First, the ribbon at the top allows you to perform

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different actions depending on the module

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you find yourself in.

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The folder pane is found on the left.

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Here you will find all your mail folders

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when you are in the mail module.

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The navigation bar below

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allows you to switch from one module to another.

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You'll notice that the folder pane

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changes according to the module

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in which you found,

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as well as the available commands on the home tab

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in the ribbon.

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To the right of the folder pane,

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you will find the list of messages

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contained in the selected folder,

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and when you click on one of them,

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it appears in the reading pane on the right.

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Double clicking on an item

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opens the item in a new independent window.

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When you hover over a message,

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you are presented with the option

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to add a task indicator or delete the message.

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To manage items,

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use drag and drop to move an item

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or you can access a context menu.

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By right clicking you'll find

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the most frequent commands used on a mail.

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Keyboard shortcuts aren't left out,

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such as control N

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to create a new message or a new appointment.

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At the top of this list,

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you will find the filtering options

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and the items search engine.

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You are allowed to resize the different areas.

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When you hover your mouse over the line

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that delimits two areas,

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the cursor changes

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allowing you to enlarge or shrink the areas.

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Be careful however.

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Outlook reorganizes the display according to the space

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you will allocate to the different zones.

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For example, by resizing the central zone

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the filter headers will disappear to make room for lists.

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Or again, by overly resizing the navigation pane,

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Outlook will reduce it to a minimum,

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which will require you to click on the arrow

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and then on the pin to return to its initial place.

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Chevrons are also available.

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By clicking on them you can hide an area or display it

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in order to organize your interface as you wish.

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Finally, in the file tab

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you will find commands and options such as account settings,

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rules and alerts management,

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as well as the options menu

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to customize your application.

Mandarine AI: WHAT YOU SHOULD KNOW

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