Teams - Collaborate with "employee ideas" in Microsoft Teams Use Case

In this video, you will learn how to collaborate with "Employee Ideas" in Microsoft Teams.
The video covers the process of adding the Employee Ideas application to a team channel, creating a campaign, adding questions, and submitting and voting for ideas.
This will help you gather and collaborate on ideas from your colleagues for a specific project.
By following the steps outlined in the video, you can effectively use the Employee Ideas feature in Microsoft Teams to enhance teamwork and innovation.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to use the Employee Idea application within Microsoft Teams to gather and manage ideas from colleagues effectively.

Chapitres :

Introduction to the Employee Idea Application
The Employee Idea application is a powerful tool integrated into Microsoft Teams that allows users to collect and manage ideas from colleagues regarding specific projects. This application facilitates collaboration and innovation by enabling team members to contribute their thoughts and suggestions.
Getting Started with the Application
To begin using the Employee Idea application, follow these steps: 1. **Select Your Team and Channel**: Choose the team and channel where you want to add the application. 2. **Install the Application**: From the menu, select 'Employee Ideas' to initiate the installation process.
Creating a Campaign
Once the application is installed, you need to create a campaign to start gathering ideas. Here’s how: 1. **Access Employee Ideas**: Click on 'Employee Ideas' in your Teams channel. 2. **Create Campaign**: Select 'Create Campaign' and fill in the campaign details: - **Campaign Name**: Provide a clear title for your campaign. - **Description**: Describe the purpose of the campaign. - **Dates**: Set the starting and ending dates for the campaign. - **Cover Image**: Choose a cover image from the available templates. 3. **Add Questions**: By default, two questions are provided. You can add more questions and select the response type (text or rating from 1 to 5).
Managing Campaign Questions
You have the flexibility to manage the questions in your campaign: - **Change Order**: Rearrange the order of the questions as needed. - **Delete Questions**: Remove any questions that are not relevant. - **Post to Channel**: Inform your colleagues about the new campaign by posting an announcement in the channel. - **Save Changes**: Ensure to save your campaign after making any adjustments.
Editing and Deleting Campaigns
To edit an existing campaign: 1. **Access Employee Ideas Tab**: Go back to the Employee Ideas tab in Microsoft Teams. 2. **Select Campaign**: Choose the campaign you wish to edit. 3. **Edit Details**: Click on 'Edit', make the necessary changes, and save. To delete a campaign, navigate to the edit menu and select 'Delete'.
Submitting Ideas
Colleagues can submit their ideas for the active campaign by following these steps: 1. **Select Employee Ideas Tab**: Go to the Employee Ideas tab in Teams. 2. **Choose Active Campaign**: Select the campaign for which you want to submit an idea. 3. **Submit Idea**: Fill in the required details: - **Title**: Provide a title for your idea. - **Description**: Describe your idea. - **Answer Questions**: Respond to the questions provided in the form.
Voting on Ideas
Users can vote for ideas they find interesting: 1. **Access Employee Ideas Tab**: Go to the Employee Ideas tab. 2. **Select Active Campaign**: Choose the campaign you are interested in. 3. **Vote for Ideas**: Click on an idea to view its details and cast your vote.
Managing Submitted Ideas
If you realize that you have submitted an idea that already exists, you can delete it: 1. **Go to Idea Screen**: Navigate to the idea screen. 2. **Select Ellipses**: Click on the ellipses next to your idea. 3. **Delete Idea**: Choose 'Delete' to remove your submission.
Conclusion
The Employee Idea application in Microsoft Teams is an effective way to foster collaboration and innovation within teams. By following the steps outlined in this guide, users can easily create campaigns, submit ideas, and engage with their colleagues' contributions, ultimately enhancing project outcomes.

FAQ :

How do I start using the Employee Idea Application in Microsoft Teams?

To start using the Employee Idea Application, select the team and channel where you want to add the application, then choose 'Employee Ideas' from the menu and begin the installation process.

What information do I need to create a campaign?

To create a campaign, you need to provide a campaign name, description, starting and ending dates, and a cover image. You can also add questions related to the ideas.

Can I edit or delete a campaign once it's created?

Yes, you can edit an existing campaign by selecting it in the Employee Ideas tab and clicking on 'Edit.' To delete a campaign, go to the edit menu and select 'Delete.'

How can I submit an idea for a campaign?

To submit an idea, go to the Employee Ideas tab, select the active campaign you want to contribute to, and fill in the details of your idea, including the title, description, and answers to any questions.

What should I do if I accidentally submit a duplicate idea?

If you realize that you've submitted a duplicate idea, you can delete it by going to the ellipses menu on the idea screen and selecting 'Delete.'

Quelques cas d'usages :

Project Brainstorming Sessions

Teams can use the Employee Idea Application to gather innovative ideas during project brainstorming sessions, allowing all team members to contribute their thoughts and suggestions.

Feedback Collection for New Initiatives

Organizations can implement the application to collect feedback on new initiatives or changes, enabling employees to voice their opinions and suggestions in a structured manner.

Enhancing Team Collaboration

The application can enhance collaboration by allowing team members to vote on ideas they find interesting, fostering a sense of community and shared purpose.

Continuous Improvement Programs

Companies can utilize the Employee Idea Application as part of their continuous improvement programs, encouraging employees to submit ideas for process enhancements and operational efficiencies.

Engaging Remote Teams

For remote teams, the application serves as a platform to engage employees who may feel disconnected, allowing them to participate in idea generation and campaign discussions from anywhere.

Glossaire :

Employee Idea Application

A tool integrated within Microsoft Teams that allows employees to gather and submit ideas related to specific projects.

Campaign

A structured initiative within the Employee Idea Application where users can submit ideas, typically defined by a name, description, and duration.

Response Type

The format in which users can provide feedback or answers to questions in the idea submission process, such as text or rating.

Rating Scale

A method of evaluating ideas where users can rate submissions on a scale from 1 (lowest) to 5 (highest).

Active Campaign

A currently running campaign within the Employee Idea Application where users can submit their ideas.

Ellipses Menu

A menu icon (three dots) in Microsoft Teams that provides additional options for managing ideas, such as editing or deleting.

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The employee Idea application can

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be used in Microsoft Teams in any

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channel from one of your teams in

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order to gather ideas from any of your

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colleagues regarding a certain project.

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To start using these applications,

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select the team in which you like to

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add the application and the channel.

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Using this menu, select employee ideas

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and begin the installation process to

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start with this application you will need

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to add a campaign in order to do so.

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Select the employee ideas.

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Start in your teams channel.

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Then create campaign, enter the campaign

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details such as campaign name, description,

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starting and ending date and a cover image.

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The color images can be chosen from

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a set of available image templates.

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Add questions regarding the ideas.

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By default there are two questions.

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The response type for each question

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can be of text format or a rating,

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1 being the lowest, 5 being the highest.

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Users can also add any number of idea

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questions and choose relevant response type.

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Change the order of the questions,

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delete ideas questions,

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click if you decide to do so.

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Post to channel if you'd like

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to inform everyone.

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Your colleagues, that's a new campaign

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has been starting and then save.

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To edit an existing idea campaign.

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Go back to the employee ideas

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tab in Microsoft Teams,

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select the campaign you would like to edit.

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Click on edit.

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Change the campaign as required,

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then save.

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You can also choose to delete

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a campaign by going back to the

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edit menu and selecting delete.

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Your colleagues will be able to

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submit ideas for the campaign you

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just started to submit a new idea,

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select the employee Ideas tab in Teams,

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select the active ideas campaign

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you want to submit an idea for,

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and submit your idea.

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Do not forget before submitting an idea

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to enter the details of your idea,

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such as the title, description and the

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answers to the questions of the form.

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As an user, I can also vote for the ideas

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that I deem interesting in order to do so.

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Go to the employee ideas tab,

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select an active campaign,

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select an associated idea to see the

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details and click to vote for

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set idea might sometimes realize

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that I just submitted an idea

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that has already been submitted.

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If so, I can delete it by simply

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going to the ellipses from the

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idea screens and select delete.

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