Teams - Use template to prepare your Agile SCRUM meeting Use Case

In this video, you will learn how to organize and manage meetings in Microsoft Teams.
The video covers scheduling meetings, joining meetings, and what you can do during a meeting.
This will help you run effective meetings and make the most of the tools available in Teams.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of using Microsoft Whiteboard for collaborative meetings, particularly in the context of agile project management. It highlights the features, templates, and sharing options available to enhance productivity and interactivity during meetings.

Chapitres :

Introduction to Microsoft Whiteboard
Microsoft Whiteboard is a versatile tool designed for collaboration, allowing users to create shared boards with their collaborators. It is particularly useful in meetings for brainstorming and sharing ideas. This document explores its utility in more complex meetings, such as those following a digital scrum approach.
Accessing Microsoft Whiteboard
To access the online version of Microsoft Whiteboard, log into Office.com. Upon creating a new board, users are presented with a blank canvas, which can be time-consuming to populate with elements necessary for agile projects.
Utilizing Templates for Efficiency
To streamline the process of creating boards, Microsoft offers various templates. Navigate to the 'Create' section and select 'Templates' to view options tailored to different needs, such as brainstorming, problem-solving workshops, or project planning. For instance, the project planning template includes objectives, tasks, and a funnel product backlog, which aligns well with agile methodologies.
Integrating Templates into Your Board
To add a template to your board, simply click on your chosen template and then click on the desired location on the board. The template will be integrated seamlessly. Note that left-clicking allows you to move the view, while right-clicking opens a contextual menu. To move the entire template, select all elements using the Shift key, enabling you to reposition it as needed.
Preparing for Meetings
Once the template is in place, you can make any necessary adjustments to prepare for your meeting. The 'Share' button provides a link that can be added to your team's calendar. By selecting the meeting for which the board was prepared, you can drop the link into the meeting description, granting attendees and collaborators access to the whiteboard.
Using Whiteboard During Meetings
During a scheduled meeting, you can directly select the Whiteboard app, which will create a new document. This allows you to perform the same actions as in the online version, making your meeting more interactive. Importantly, the board remains accessible to all meeting members even after the meeting concludes, allowing for ongoing consultation.
Conclusion
Microsoft Whiteboard is a powerful tool for enhancing collaboration in meetings, especially for agile project management. By utilizing templates and sharing options, users can create interactive and efficient boards that facilitate brainstorming and project planning. The ability to access the board post-meeting ensures that all members can refer back to the discussions and decisions made.

FAQ :

What is Microsoft Whiteboard used for?

Microsoft Whiteboard is used for creating shared boards that facilitate collaboration during meetings, brainstorming sessions, and project planning.

How do I access Microsoft Whiteboard?

You can access Microsoft Whiteboard by logging into Office.com, where you will find the online version available for use.

Can I use templates in Microsoft Whiteboard?

Yes, Microsoft Whiteboard offers various templates for different needs, such as brainstorming, problem-solving workshops, and project planning, which can be easily added to your board.

How do I share my Microsoft Whiteboard with others?

You can share your Microsoft Whiteboard by using the share button to generate a link, which can then be added to your team's calendar or meeting description.

Will my Whiteboard remain accessible after the meeting?

Yes, the Whiteboard will remain available to all meeting members even after the meeting has ended, allowing them to check and consult it at any time.

Quelques cas d'usages :

Team Brainstorming Sessions

Use Microsoft Whiteboard to facilitate brainstorming sessions where team members can collaboratively add ideas and feedback in real-time, enhancing creativity and engagement.

Agile Project Planning

In Agile project management, utilize templates in Microsoft Whiteboard to organize tasks and objectives, such as creating a funnel product backlog to visualize project priorities.

Remote Meetings

During remote meetings, share your Microsoft Whiteboard to present ideas and plans visually, allowing participants to interact with the content and contribute directly.

Workshops and Training

Leverage Microsoft Whiteboard in workshops and training sessions to create interactive learning experiences, where participants can collaborate on exercises and share insights.

Project Review and Feedback

After project completion, use Microsoft Whiteboard to review outcomes with the team, allowing members to add comments and suggestions for future improvements.

Glossaire :

Microsoft Whiteboard

A digital canvas that allows users to collaborate in real-time by creating shared boards for brainstorming, meetings, and project planning.

Agile Project

A project management approach that emphasizes flexibility, collaboration, and customer feedback, often using iterative development cycles.

Templates

Pre-designed layouts or structures available in Microsoft Whiteboard that help users quickly set up boards for specific purposes, such as brainstorming or project planning.

Funnel Product Backlog

A prioritized list of tasks and features that need to be completed in an Agile project, often visualized in a funnel format to manage workflow.

Contextual Menu

A menu that appears upon right-clicking, providing options relevant to the selected item or area in the application.

Share Button

A feature in Microsoft Whiteboard that allows users to generate a link to share their board with others.

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Microsoft Whiteboard allows you to create

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shared boards with your collaborator.

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It is very useful in meetings, brainstorming,

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and sharing ideas, but for instance,

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is it still useful for more complex

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meetings and project digital scrum

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approach when you log into office.com,

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you will have access to the

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online version of whiteboard.

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When creating a new board there

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you will get a blank canvas,

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therefore creating the elements

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needed for an agile project one.

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Taiwan will be extremely

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time consuming and tedious.

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That is why Microsoft has made

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templates available for their users.

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Go to the create section

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and select templates.

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Once you are there,

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several choices will be available

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to you according to your needs.

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Brainstorming, problem solving,

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workshops or project planning.

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Let's have a look at the last option here.

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You will find among others

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templates have our objectives or tasks,

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but also the funnel product backlog

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which fits rather well for the agile

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method to add a template to your board,

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just click on the chosen 1.

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And then click on the place on the board.

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Where you want to place it,

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the template is now integrated.

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The thing is.

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Left clicking on the mouse will

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allow you to move the view.

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But not the board and right clicking

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it will display the contextual menu.

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So to avoid this select all the

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elements using the shift key.

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And the template will move in its entirety.

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It can now be placed whatever you need.

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You can also make the changes

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you need to prepare for your

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meeting and be ready to go.

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The share bottom.

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Will provide a shared link.

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In your team's calendar.

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You can select the meeting you have been

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preparing this board for and drop

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the link into the meeting description.

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The attendees and possible collaborators

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therefore will have access to the

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whiteboard that you have just prepared.

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It is also possible directly in the scheduled

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meeting to select the whiteboard app.

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Which can be found here.

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By default, a new document will be created.

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And you can perform the same

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actions as on the online version.

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To animate your meeting,

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make it even more interactive.

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This board will remain available

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even after the meeting has ended

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to all members of the meeting,

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so you could be checked and

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consulted at any time.

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