SharePoint (Modern Sites) - Create a SharePoint site Tutorial

Learn to create and administer a SharePoint site in the admin center. Discover advanced features to effectively manage your site and enhance your productivity.

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Description

Objectifs :

This document aims to guide administrators on how to create SharePoint sites within their organization, emphasizing the importance of proper site configuration and management.

Chapitres :

Introduction
In our organization, a decision has been made to restrict users from creating SharePoint sites. Consequently, the responsibility of site creation now lies with the administrators. This guide will walk you through the process of creating different types of SharePoint sites, ensuring that you understand the necessary steps and configurations.
Accessing the Admin Center
To begin creating a SharePoint site, navigate to the Admin Center. Here are the steps to follow: 1. Go to the Admin Center. 2. Click on 'Sites' and then select 'Active Sites'. In this section, you will find the 'Create' button, which allows you to initiate the creation of various types of sites.
Types of SharePoint Sites
You can create the following types of SharePoint sites: - **Team Site**: This site is linked to a Microsoft 365 group and includes shared resources such as an Outlook inbox, calendar, OneNote notebook, and Planner. - **Communication Site**: This site is designed for broadcasting information to a wider audience and does not link to a Microsoft 365 group. Note: If you choose to create a Team Site, be aware that it will not create a shared Outlook inbox, calendar, OneNote notebook, or Planner.
Creating a Communication Site
For this example, we will create a Communication Site. Follow these steps: 1. Click on the 'Create' button. 2. Select 'Communication Site'. 3. Choose a template; for this example, we will use the 'Print Central' template. 4. Name your site (e.g., 'Project Training'). 5. Define the owner of the site (e.g., Teven Watson). 6. Select the language for the site. Note that this cannot be changed later. 7. Set the time zone for the site. Once you have filled in all the necessary information, click 'Create' and wait for SharePoint to set up your site.
Post-Creation Management
After the site has been created, you can locate it using the search bar. From there, you can manage the site by: - Changing memberships - Defining owners, members, and visitors This ensures that the right individuals have access to the site and its resources.
Conclusion
Creating SharePoint sites is a crucial task for administrators, especially with the new restrictions in place. By following the outlined steps, you can effectively create and manage SharePoint sites that meet the needs of your organization. Remember to pay attention to the details during the setup process, as they can significantly impact the site's functionality and user experience.

FAQ :

What is SharePoint used for?

SharePoint is used for collaboration, document management, and sharing information within organizations. It allows users to create sites for teams, projects, and communication.

How do I create a SharePoint site?

To create a SharePoint site, go to the Admin Center, navigate to Sites and Active Sites, and click the Create button. You can choose between a Team Site or a Communication Site.

What is the difference between a Team Site and a Communication Site?

A Team Site is designed for collaboration among team members and is linked to a Microsoft 365 group, while a Communication Site is intended for sharing information with a broader audience.

Can I change the language of a SharePoint site after creation?

No, once you set the language for a SharePoint site during creation, it cannot be changed later.

What should I consider when creating a SharePoint site?

When creating a SharePoint site, consider the type of site you need (Team Site or Communication Site), the owner, the language, and the time zone.

Quelques cas d'usages :

Project Management

Use SharePoint to create a Team Site for managing project tasks, documents, and timelines. This allows team members to collaborate effectively and keep all project-related information in one place.

Company Intranet

Create a Communication Site to serve as the company intranet, where employees can access news, updates, and resources. This enhances communication and keeps everyone informed.

Training and Development

Set up a SharePoint site dedicated to training materials and resources. This site can host documents, videos, and schedules for training sessions, making it easier for employees to access learning materials.

Event Planning

Utilize a Team Site to plan and organize company events. Team members can collaborate on tasks, share documents, and track event details in one centralized location.

Glossaire :

SharePoint

A web-based collaboration platform developed by Microsoft that integrates with Microsoft Office. It is used for storing, organizing, sharing, and accessing information from any device.

Admin Center

A centralized management interface for administrators to manage settings, users, and services within Microsoft 365.

Team Site

A type of SharePoint site designed for collaboration among team members, which can be linked to a Microsoft 365 group. It includes features like shared documents and calendars.

Communication Site

A SharePoint site designed for broadcasting information to a wider audience, often used for company news, events, and resources.

Microsoft 365 Group

A collection of people that enables collaboration across Microsoft 365 services, providing shared resources like a shared inbox, calendar, and files.

Template

A pre-designed layout or structure that can be used to create a new site or document, saving time and ensuring consistency.

Time Zone

A region of the globe that observes a uniform standard time for legal, commercial, and social purposes.

Available in Microsoft365

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A decision has been made in our company to

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prevent users from creating SharePoint sites.

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Therefore it falls on the shoulders of

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the admins to create SharePoint site.

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Start by going to the admin center.

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Sites and Active sites.

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Once here you have the Create button which

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will allow you to create not only a team

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site linked to a Microsoft 365 group,

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A communication site,

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or you can also browse more sites.

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Please note that should you

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wish to create another site,

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you will find here the Team Site,

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which is, unlike the previous version,

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not linked to a Microsoft 365 group.

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If I create a Team Site from here,

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it will not create a shared Outlook inbox,

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a calendar, OneNote notebook,

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or plan a plan.

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For our example, let's go back

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and create a communication site.

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I'm going to start by using

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one of the templates here.

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Let's use the print central templates.

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Let's find its name.

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Let's call it Project Training.

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I'm going to have to define who the owner is.

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Teven Watson will be.

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Select the language. Be careful,

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you cannot change the language later.

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Don't forget to define a time zone also.

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Here, let's put this site in English.

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I can then create the site and wait

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for SharePoint to do it for me.

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Now that my site has been created,

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I can find it using the search bar.

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I can select it. And start changing

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the memberships defining owners,

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members and visitors.

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