Lists - Creating different forms Tutorial

Discover how to enhance your data management by creating different forms tailored to specific needs! This video delves into integrating Microsoft Forms with lists, ensuring team members input only relevant information and minimizing errors. Watch now to learn how to streamline your data collection and maintain accurate records effectively!

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Available in Microsoft365

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to exercise tighter control over data entry.

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The list stores details about our team's upcoming trips,

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and each member is responsible for entering

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the information impertinent to their needs.

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Only certain individuals are supposed to complete the budget section,

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yet those who should not handle budget data

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sometimes do so by mistake.

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The challenge therefore,

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is to minimize this error rate.

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To address the problem,

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we first design a form that omits every budget-related question.

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Once published,

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this form ensures that recipients cannot inadvertently enter any budget data

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because such fields simply do not exist.

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Next,

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we build a second form that includes the budget questions.

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These questions are set as mandatory,

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guaranteeing that all required financial details are provided.

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Recipients of this link see the budget fields and must complete them

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before submitting the form.

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By tailoring each form to its specific audience,

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one without budget fields and one with obligatory budget fields,

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we significantly reduce data entry errors.

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And maintain better control over information

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flowing into and out of the list.

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This two-form approach streamlines the data collection process

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and enhances the accuracy of our records.

Mandarine AI: WHAT YOU SHOULD KNOW

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