PowerPoint - Edit headers and footers for handouts Tutorial

In this video, you will learn how to edit headers and footers for handouts using Microsoft 365. The video covers the steps to change the date settings, add header and footer text, and apply these settings to all handout pages.
This will help you customize your handouts with the desired information.

2:43
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Available in Microsoft365

Objectifs :

This section provides guidance on how to effectively manage headers and footers in a handout before printing. It covers checking, editing, and removing header and footer details, ensuring a polished final document.

Chapitres :

Introduction to Headers and Footers
Before printing your handout, it is essential to check the headers and footers, which include the small print at the top and bottom of the page. This ensures that all necessary information is correctly displayed.
Zooming In for Clarity
To get a better view of the headers and footers, you can zoom in on the document layout. This allows you to see the details more clearly.
Automatic Date Inclusion
The layout automatically includes the current date at the top right and bottom right of the page. If you wish to change these details or add custom header and footer text, you can do so by clicking the 'Edit header/footer' link located at the bottom of the print view.
Editing Header and Footer Text
In the dialog box that appears, you can modify the date settings by checking 'Date and time' and selecting a different format if desired. To add a text header, check the 'Header' box and type your desired text, such as the company name. Notice that when the header box is checked, the header placeholder in the preview turns bold, indicating that the header is active.
Adding a Footer
For the footer, check the 'Footer' box and type in the company’s web address. To apply these settings to all pages of the handout, click 'Apply to all.' This will ensure that the new date format, company name as header, and web address as footer are consistently applied throughout the document.
Removing Headers and Footers
If you later decide to remove headers or footers from the handout, click 'Edit header/footer' and follow these steps: keep the box selected for the header or footer text, delete the text, and click 'Apply to all.' This action will remove the header and footer text from all pages. To hide the date, display the dialog box, select 'Fixed,' delete the date, and click 'Apply to all.'
Finalizing the Handout
For now, if you prefer having headers and footers, you can proceed to print the handout. For more detailed instructions on working with headers and footers in a handout, refer to the course summary at the end of this course.

FAQ :

How do I add a header to my handout?

To add a header, go to the print view, click on 'Edit header & footer', check the 'Header' box, and type your desired text. This will display the header on your handout.

Can I change the date format in my document?

Yes, you can change the date format by clicking on 'Edit header & footer', checking 'Date and time', and selecting a different format from the options provided.

What should I do if I want to remove headers or footers?

To remove headers or footers, click on 'Edit header & footer', leave the header or footer box selected, delete the text, and click 'Apply to all'. This will remove the text from all pages.

Is it possible to hide the date from my handout?

Yes, to hide the date, open the dialog box in 'Edit header & footer', select 'Fixed', delete the date, and click 'Apply to all'. This will remove the date from your handout.

Where can I find more information about headers and footers?

For more details about working with headers and footers in a handout, refer to the course summary at the end of the course.

Quelques cas d'usages :

Creating Professional Handouts

When preparing handouts for a business meeting, you can use headers to include your company name and footers for your web address. This enhances professionalism and provides essential information to the audience.

Customizing Reports

In report generation, adding headers and footers can help in branding the document. For instance, including the date in the header can help track the report's relevance over time.

Educational Materials

Teachers can use headers and footers in educational handouts to include their contact information and the date of the lesson, making it easier for students to reference the material.

Event Programs

For events, using headers for the event title and footers for the organizer's website can provide attendees with quick access to important information, enhancing their experience.

Marketing Brochures

In marketing brochures, headers can be used to highlight the main theme, while footers can include social media links or a call to action, improving engagement with potential customers.

Glossaire :

Header

A header is the section at the top of a document that typically contains information such as the title, date, or author. In this context, it is used to display the company name.

Footer

A footer is the section at the bottom of a document that often includes information like page numbers, copyright notices, or contact details. Here, it is used to show the company's web address.

Print View

Print view is a mode in document editing software that allows users to see how the document will look when printed, including headers and footers.

Dialog Box

A dialog box is a small window that prompts the user to make a decision or enter additional information. In this case, it is used to change header and footer settings.

Apply to All

This option allows users to apply the same settings (like headers and footers) to all pages of the document simultaneously.

Date Settings

Date settings refer to the options available for displaying the date in a document, including format and visibility.

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the small print at the top and bottom of the page.

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Let's zoom in for a better view.

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This layout automatically includes the current date at the top on the right

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and the page number at the bottom on the right.

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To change these details or to add header and footer text,

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you click this link, Edit header & footer at the bottom of print view.

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In the dialog box to change the date settings, check Date and time,

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then choose a different format for the date if you want.

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If you didn't want the date to update automatically

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you could check Fixed.

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Next to add a text header, check Header

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and type your text; I'll type the company name.

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Notice how when the header box is checked

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the header placeholder in the preview turns bold,

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indicating that the header will appear on the page.

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For the text footer, I'll check Footer

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and type in the company's web address.

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Then to apply these settings to all the handout pages, I'll click Apply to all.

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I see the new date format is applied,

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the company name appears as a header

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and for the text footer, there's the web address.

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I'll zoom back out.

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Now, if later you want to remove headers or footers from the handout

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you click Edit header & footer and follow these steps.

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For the header or footer text, leave the box selected

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but delete the text and click Apply to all.

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That removes header and footer text.

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To hide the date, display the dialog box, select Fixed,

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delete the date there and click Apply to all.

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That removes the date from the handout.

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For now though, we like having headers and footers

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and we're ready to print the handout.

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For more details about working with headers and footers

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in a handout, see the Course summary at the end of this course.

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