Platform Banner

Viva Engage - Publishing or replying to a message in a group Tutorial

In this video, you will learn about publishing or replying to a message in a group using Microsoft 365. The video covers the steps to publish a message in a group, including choosing the type of post, formatting the text, adding links or attachments, and increasing visibility with gifts.
It also explains how to share the message with non-members and how other members can react and reply to it.
This tutorial will help you effectively communicate and collaborate within a group using Microsoft 365.

1:23
2935 views

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to publish a message in a group, detailing the steps involved, options available for formatting, and ways to enhance message visibility.

Chapitres :

Introduction
In today's digital communication landscape, effectively sharing messages within a group is essential for collaboration and engagement. This guide outlines the process of publishing a message in a group, highlighting the various options available to enhance your communication.
Steps to Publish a Message
To publish a message in a group, follow these steps: 1. **Click in the designated area**: Start by clicking in the area provided to enter your text. 2. **Choose the type of post**: Decide whether your post will be a message, a question, a compliment to a colleague, or a poll. 3. **Format your text**: Regardless of your choice, you have the option to format your text to improve readability and engagement.
Enhancing Your Message
To make your message more informative and engaging, consider the following options: - **Add a link**: Include a link to a website or a shared file relevant to your message. - **Attach a topic**: You can add an existing topic or create a new one to summarize the content of your message. - **Attach files**: You can attach a file from the suggested list or upload it directly from your computer. - **Include a GIF**: Adding a GIF can increase the visibility and engagement of your message.
Targeting Specific Recipients
If you want specific individuals to receive your message directly in their inboxes, you can add them in the designated area. This ensures that important messages reach the right people, even if they are not members of the group or network.
Posting Your Message
Once you have prepared your message, simply click on 'Post'. Your message will automatically appear in the group's conversation thread, displaying thumbnail views of your attachments to ensure visibility for everyone.
Community Interaction
After posting, each member of the community can react to and reply to your message, fostering interaction and discussion.
Managing Your Message
As the owner of the message, you have the ability to modify or delete it at any time. This can be done by accessing the menu associated with your post.
Conclusion
Publishing a message in a group is a straightforward process that can significantly enhance communication and collaboration. By following the outlined steps and utilizing the available options, you can ensure your messages are effective and engaging.

FAQ :

How do I publish a message in a group?

To publish a message in a group, click in the designated area to enter your text. Choose the type of post you want to create, format your text, and add any attachments or links before clicking 'Post'.

What types of posts can I create?

You can create various types of posts including messages, questions, compliments to colleagues, or polls.

Can I attach files to my message?

Yes, you can attach files either from a suggested list or by uploading them directly from your computer.

How can I ensure specific people see my message?

You can add specific individuals to your message to ensure they receive it directly in their inboxes.

What happens if I want to modify or delete my message?

As the owner of the post, you can modify or delete your message at any time by accessing the menu associated with your post.

Can I share my message with non-members?

Yes, you can share your message with people who are not members of the group or network, and you will be notified by Engage.

Quelques cas d'usages :

Team Collaboration

In a corporate environment, team members can use the group messaging feature to share project updates, ask questions, and provide feedback, enhancing collaboration and communication.

Feedback Collection

A manager can create a poll within the group to gather feedback on a recent project or initiative, allowing for quick and efficient data collection from team members.

Event Planning

Groups can be utilized to plan events by sharing documents, links, and updates, ensuring all members are informed and can contribute to the planning process.

Knowledge Sharing

Members can share articles, resources, and insights within the group, fostering a culture of knowledge sharing and continuous learning.

Recognition and Appreciation

Colleagues can use the compliment feature to recognize each other's efforts, promoting a positive work environment and boosting morale.

Glossaire :

Group

A collection of individuals within a platform where members can communicate, share information, and collaborate on various topics.

Post

A message or content shared within a group, which can take various forms such as a message, question, compliment, or poll.

Poll

A tool used to gather opinions or feedback from group members by asking a question with multiple answer options.

Formatting

The process of adjusting the appearance of text, such as changing font style, size, or color, to enhance readability and presentation.

Attachment

A file or document that is added to a post, which can include images, documents, or links to external websites.

Thumbnail

A small image representation of a larger file or document, used to provide a visual preview in a conversation thread.

Inbox

A personal message area where users receive direct messages or notifications from other members.

Community

A group of individuals who share common interests or goals, often interacting within a specific platform or network.

00:00:02

To publish a message in a group,

00:00:04

click in this area to enter your text.

00:00:07

Firstly, choose whether your

00:00:09

post is a message, a question,

00:00:11

a compliment to a colleague or even a Polly.

00:00:14

Regardless of your choice,

00:00:16

you have the option to format your text.

00:00:22

Add a link to a website or a shared file.

00:00:26

Add an existing topic or create 1 to

00:00:29

summarize the content of your message.

00:00:32

You can also attach a file either

00:00:34

from the suggested list or by

00:00:36

uploading it from your computer.

00:00:41

You can also add a gift to increase

00:00:43

the visibility of your message.

00:00:45

If you want specific people to receive

00:00:47

your message directly in their inboxes,

00:00:49

simply add them in this area.

00:00:50

Moreover, you can share your message

00:00:52

with people who are not members

00:00:54

of the group or the network.

00:00:56

In this case, Engage will notify you.

00:00:59

When your message is ready,

00:01:01

simply click on Post.

00:01:02

Your message will automatically appear

00:01:04

in the Group's conversation thread,

00:01:06

displaying thumbnail views of

00:01:08

your attachments to ensure

00:01:10

visibility for everyone.

00:01:11

Each member of the community can then

00:01:14

react to and reply to your message.

00:01:16

As an owner,

00:01:17

you can modify or delete it at

00:01:19

any time by accessing this menu.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

2669 Views

Video Training Microsoft Viva Engage - The Viva Engage Social Network Tool

Come and discover Microsoft Viva Engage, the collaboration platform that strengthens employee engagement, facilitates internal communication...

ALL COURSES