Outlook - General security practices in Outlook Tutorial

In this video, you will learn about general security practices in Outlook.
The video covers important topics such as how to protect an email by encryption, how to prevent the transfer of an email, how to recognize a fraudulent email, how to block a sender, and how to share a document securely with Outlook.
This knowledge will help you improve the security of your data and ensure safe communication in your Microsoft 365 environment.

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3009 views

Available in Microsoft365

Objectifs :

This video aims to educate viewers on the risks associated with email communication, particularly regarding phishing attacks, and to provide best practices for safeguarding sensitive information.

Chapitres :

Understanding Email Threats
Email is a primary source of malicious attacks on businesses. One of the most favored methods employed by hackers is phishing. It is crucial to be cautious of any messages that request confidential information, such as passwords, or prompt you to click on links to reset your credentials.
Best Practices to Avoid Data Leakage
To prevent falling victim to phishing attacks and to protect sensitive data, consider the following best practices: - **Encrypt Confidential Emails**: If your email contains sensitive information or documents, do not hesitate to encrypt your message. This encryption will ensure that the content cannot be read if intercepted by unauthorized individuals. - **Use Secure Document Sharing**: When sharing attachments, opt for documents stored on platforms like SharePoint or OneDrive. These services allow you to manage access permissions effectively, ensuring that only authorized users can view the documents. - **Regularly Review Security Practices**: It is essential to regularly review and update your security practices to maintain safety. Make it a habit to check your email security settings and permissions frequently.

FAQ :

What is phishing and how can I avoid it?

Phishing is a cyber attack where attackers impersonate legitimate organizations to steal sensitive information. To avoid it, be cautious of unsolicited emails asking for confidential information or prompting you to click on links. Always verify the sender's email address and look for signs of suspicious activity.

Why should I encrypt my emails?

Encrypting your emails protects confidential information from being read by unauthorized individuals if the email is intercepted. It adds an extra layer of security, especially when sharing sensitive documents.

What are SharePoint and OneDrive used for?

SharePoint is used for collaboration and document management within organizations, while OneDrive is a cloud storage service that allows users to store and share files online. Both tools help manage access permissions and enhance data security.

How can I manage access permissions for shared documents?

You can manage access permissions by using platforms like SharePoint or OneDrive. These services allow you to specify who can view or edit your documents, ensuring that only authorized individuals have access.

What are some good practices to avoid data leakage?

To avoid data leakage, regularly review and update access permissions, encrypt sensitive emails, and be cautious when sharing confidential information. Additionally, stay informed about the latest phishing tactics to better protect yourself.

Quelques cas d'usages :

Secure Email Communication

In a corporate environment, employees can use email encryption to protect sensitive information when communicating with clients or partners. This practice ensures that confidential data remains secure, even if intercepted.

Document Sharing in Teams

Teams can utilize SharePoint to share project documents securely. By managing access permissions, team leaders can control who can view or edit documents, reducing the risk of unauthorized access and data breaches.

Training Employees on Phishing Awareness

Organizations can conduct training sessions to educate employees about phishing attacks. By teaching staff how to recognize suspicious emails and the importance of verifying senders, companies can reduce the likelihood of falling victim to such attacks.

Regular Security Audits

Businesses can implement regular security audits to review access permissions and encryption practices. This proactive approach helps identify potential vulnerabilities and ensures that sensitive information is adequately protected.

Using OneDrive for Remote Work

Remote workers can use OneDrive to store and share files securely. By leveraging OneDrive's access permissions, employees can collaborate on projects while ensuring that sensitive information is only accessible to authorized team members.

Glossaire :

Phishing

A type of cyber attack where attackers impersonate legitimate organizations to trick individuals into providing sensitive information, such as passwords or credit card numbers.

Encryption

The process of converting information or data into a code to prevent unauthorized access. It ensures that even if data is intercepted, it cannot be read without the proper decryption key.

SharePoint

A web-based collaboration platform developed by Microsoft that allows users to store, organize, share, and access information from any device.

OneDrive

A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device and facilitating file sharing.

Access Permissions

Settings that determine who can view or edit a document or file. Proper management of access permissions is crucial for maintaining data security.

00:00:04

main sources of malicious

00:00:07

attacks on businesses.

00:00:09

Fishing remains one of hackers,

00:00:11

favored attack methods,

00:00:13

and you should be wary over any

00:00:15

message requesting confidential

00:00:17

information such as your password

00:00:19

or asking you to click on a

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link to reset your credentials.

00:00:24

Here are some good practices

00:00:26

to avoid getting in an uncomfortable

00:00:28

situation or to simply avoid data leakage.

00:00:32

If your email contains confidential

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information or documents,

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do not hesitate to encrypt your message.

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This will prevent it from being read if it

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is intercepted by unauthorized persons.

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For sharing attachments,

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choose to share a document stored

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on SharePoint or OneDrive.

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From there you can manage access

00:00:53

permissions to your documents.

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Closely as possible.

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Don't hesitate to do it regularly for safety.

Mandarine AI: WHAT YOU SHOULD KNOW

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