Outlook - General security practices in Outlook Tutorial
In this video, you will learn about general security practices in Outlook.
The video covers important topics such as how to protect an email by encryption, how to prevent the transfer of an email, how to recognize a fraudulent email, how to block a sender, and how to share a document securely with Outlook.
This knowledge will help you improve the security of your data and ensure safe communication in your Microsoft 365 environment.
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Outlook - How to protect an email by encryption?
- 2:41
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Outlook - How do I prevent the transfer of an email?
- 2:07
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Outlook - How do I recognize a fraudulent email?
- 2:01
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Outlook - How do I block a sender?
- 1:01
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Outlook - How do I share a document securely with Outlook?
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FindTime - Create a scheduling poll
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Outlook - How to launch a New Teams Meeting in Outlook
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Outlook - Introducing Office 365 Groups
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How do I prevent the transfer of an email?
- 2:07
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Change the default font for your emails
- 1:09
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Answering a scheduling poll
- 1:14
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Create a scheduling poll
- 4:12
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Create and modify a group
- 2:19
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Saving a message
- 1:43
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Use the scheduling poll dashboard
- 2:42
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How do I block a sender?
- 1:01
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Tell me what you want to do
- 0:57
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Delay or schedule e-mail sending
- 2:14
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Join a group
- 1:34
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Accessing applications from a group
- 1:59
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Discovering the Outlook 2016 interface
- 2:54
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Organizing your messages using rules
- 2:54
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How do I share a document securely with Outlook?
- 1:49
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Attach a message, a contact, a file, or a task
- 2:22
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Request a read receipt or confirmation of delivery
- 2:18
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Presentation of the task module
- 3:31
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Recover deleted items
- 1:43
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Creating a group
- 2:38
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Automatically mark deleted emails as read
- 0:46
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Recall or replace an e-mail you sent
- 1:25
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Sending automatic replies
- 2:03
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Create a task and create a recurring task
- 2:30
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Process a received message
- 2:02
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Create a task from a message
- 2:14
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Translate your emails into Outlook
- 2:40
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Create an e-mail message
- 2:46
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Introducing Outlook
- 0:50
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Presentation and discovery of contacts
- 1:09
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Insert elements into the mails (table, graphic, images)
- 2:56
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Let Outlook read your emails out loud
- 0:32
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Respond to a meeting
- 0:48
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How to launch a New Teams Meeting in Outlook
- 3:49
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Manage Your Working Time in MyAnalytics
- 0:34
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Creating a draft
- 1:24
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Schedule sending emails in Outlook
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Organizing in folders
- 2:36
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Schedule a meeting
- 1:50
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Calendar delegation
- 1:28
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Discover the new simplified ribbon
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Using conversation mode
- 1:25
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Create a contact & add and use contacts
- 2:36
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Temporarily turn off notifications
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Export contacts from Outlook
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Import contacts into Outlook
- 1:52
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The Bcc field in detail
- 1:54
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Getting Started with Outlook Mobile App
- 1:53
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Dictate email messages in Outlook
- 0:34
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Sharing the calendar
- 2:11
- Viewed 3379 times
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Manage recurring appointments
- 2:12
- Viewed 3374 times
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Prevent forwarding of a meeting
- 0:29
- Viewed 3369 times
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Create a contact group & Communicate through contact groups (distribution list)
- 3:22
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Publish the calendar
- 1:20
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Fill in your work schedules in Outlook
- 1:29
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Quickly sort emails
- 0:27
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Creating an e-mail template
- 1:16
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Manage displays
- 2:26
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Display 3 time zones
- 0:37
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Ribbon preview
- 2:55
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Using categories
- 2:15
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Sorting & searching your mails
- 2:50
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Junk email
- 2:16
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Assigning a task
- 1:13
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Cleaning your inbox
- 2:39
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Prevent recipients from forwarding emails
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Set or remove reminders
- 0:59
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Introducing Office 365 Groups
- 1:29
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Printing messages
- 1:10
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Clutter
- 1:31
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Using the Scheduling Assistant
- 1:07
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Identify meeting members
- 0:26
- Viewed 3248 times
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Conduct surveys
- 1:38
- Viewed 3221 times
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How do I recognize a fraudulent email?
- 2:01
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Custom your personal reminders and notifications
- 0:44
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Open a shared calendar
- 1:30
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Show other people's calendar
- 0:52
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Having a conversation within a group
- 3:21
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Make your Outlook signature accessible
- 0:44
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Edit and customize views
- 1:24
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Remove a member from a group
- 0:29
- Viewed 3045 times
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Create and add a signature to messages
- 1:21
- Viewed 3031 times
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Create an appointment
- 1:56
- Viewed 3022 times
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How to protect an email by encryption?
- 2:41
- Viewed 2988 times
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Manage attachments
- 1:51
- Viewed 2961 times
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Create a meeting in the group calendar
- 1:12
- Viewed 2943 times
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Manage new message notifications
- 1:42
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Go further with Outlook Mobile
- 2:24
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Presentation and discovery of the calendar
- 1:26
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Expand your LinkedIn network via Outlook
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Outlook Mobile for Daily Use
- 4:46
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Improving email accessibility
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Improve the accessibility of your images in emails
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Add accessible tables and lists
- 0:49
- Viewed 2652 times
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Edit or delete an appointment, meeting or event
- 1:11
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Reply to and react to a Teams conversation in an e-mail
- 0:42
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Draft an Email with Copilot
- 02:36
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Summarize Email Threads with Copilot
- 01:05
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Improve Email Writing with Copilot Coaching
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Search from emails with Copilot
- 00:53
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Task Module Overview
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Recover deleted items
- 01:09
- Viewed 662 times
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Organize Your Messages with Rules
- 02:01
- Viewed 633 times
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The Bcc Field in Detail
- 01:53
- Viewed 557 times
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Grant delegate access in Microsoft 365 administration
- 01:23
- Viewed 535 times
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Create your reservation page for appointment booking (Bookings)
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- Viewed 519 times
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Request a Read Receipt or Delivery Confirmation
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- Viewed 517 times
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Create a reminder for yourself
- 01:59
- Viewed 512 times
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Edit or delete an appointment, meeting or event
- 01:50
- Viewed 496 times
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Send an Email and Create a Draft in Outlook
- 03:10
- Viewed 456 times
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Insert Elements in Emails (Tables, Charts, Images)
- 02:49
- Viewed 444 times
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Add and manage multiple accounts on Outlook
- 01:24
- Viewed 429 times
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Recall or replace an e-mail message
- 01:45
- Viewed 429 times
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Send a survey or questionnaire by email
- 02:06
- Viewed 428 times
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Create and add a signature to messages
- 01:26
- Viewed 419 times
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Block a sender
- 01:54
- Viewed 410 times
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Manage new message notifications
- 01:40
- Viewed 409 times
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Set Your Work Hours in Outlook
- 02:02
- Viewed 408 times
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Create different types of events
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- Viewed 403 times
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Create an appointment or meeting
- 01:44
- Viewed 403 times
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Create a Meeting Poll
- 02:48
- Viewed 400 times
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Process an incoming message
- 01:53
- Viewed 398 times
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Edit and customize views
- 01:55
- Viewed 396 times
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Use the Meeting Dashboard
- 02:48
- Viewed 394 times
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Send Emails on Behalf of Someone Else
- 01:13
- Viewed 388 times
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Explore the Interface
- 03:22
- Viewed 383 times
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Sort and filter emails
- 02:51
- Viewed 379 times
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Respond to a meeting
- 01:00
- Viewed 372 times
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Presentation and introduction to the calendar
- 01:35
- Viewed 370 times
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Share a task list
- 03:10
- Viewed 367 times
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Manage Teams online meeting options
- 01:56
- Viewed 364 times
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Create an Email Template
- 01:40
- Viewed 364 times
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Create a task or reminder
- 01:50
- Viewed 362 times
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Add a third-party application
- 02:40
- Viewed 361 times
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Save and Print a Message
- 01:48
- Viewed 360 times
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Collaborate directly during an event with Microsoft Loop and Outlook
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- Viewed 359 times
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Add Accessible Tables and Lists
- 02:32
- Viewed 358 times
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Change the default font of your emails
- 01:05
- Viewed 356 times
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Create a collaborative email with Microsoft Loop and Outlook
- 02:30
- Viewed 355 times
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Attach files efficiently in Outlook
- 02:20
- Viewed 354 times
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Organize into Folders
- 01:57
- Viewed 351 times
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Send Automatic Out-of-Office Replies
- 02:22
- Viewed 351 times
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Respond to a Meeting Poll
- 01:30
- Viewed 351 times
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Manage Views
- 02:36
- Viewed 349 times
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Create a task from a message
- 02:00
- Viewed 344 times
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Prevent transfer for a meeting
- 01:19
- Viewed 344 times
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Open a Shared Calendar
- 01:29
- Viewed 341 times
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Use the Scheduling Assistant
- 01:42
- Viewed 339 times
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Introduce the new version of Outlook
- 02:01
- Viewed 336 times
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Share a document securely with Outlook
- 02:21
- Viewed 336 times
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Delay Email Delivery
- 01:10
- Viewed 335 times
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Calendar Delegation Setup
- 01:21
- Viewed 335 times
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Make Your Outlook Signature Accessible
- 01:12
- Viewed 333 times
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Identify a fraudulent email
- 02:06
- Viewed 332 times
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Share Your Calendar
- 01:54
- Viewed 330 times
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Improve Email Accessibility
- 02:02
- Viewed 329 times
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Mailbox Delegation Setup
- 01:59
- Viewed 327 times
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Use a Shared Mailbox
- 01:18
- Viewed 327 times
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Search options
- 01:23
- Viewed 326 times
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Prevent the forwarding of an email
- 01:01
- Viewed 324 times
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Prepare for Time Out of Office (Viva Insights)
- 02:08
- Viewed 322 times
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Translate Emails in Outlook
- 01:32
- Viewed 318 times
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Automate Routine Actions
- 02:19
- Viewed 317 times
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Improve the Accessibility of Images in Emails
- 01:18
- Viewed 314 times
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Streamline Note-Taking with OneNote and Outlook
- 01:03
- Viewed 311 times
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Create and Manage Appointments in Delegated Calendars
- 02:04
- Viewed 310 times
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View Other Calendars
- 00:50
- Viewed 309 times
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Use Categories
- 02:51
- Viewed 302 times
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Respond to invitations as a delegate
- 02:55
- Viewed 302 times
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Use Conversation View
- 01:47
- Viewed 301 times
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Display Three Time Zones
- 01:52
- Viewed 296 times
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Clean Up Your Inbox
- 01:18
- Viewed 293 times
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Protect an email by encrypting
- 01:10
- Viewed 290 times
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Use the Immersive Reader Feature
- 01:33
- Viewed 288 times
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Introduction to Microsoft Outlook
- 01:09
- Viewed 286 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 284 times
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Easily Sort Your Mails
- 01:38
- Viewed 282 times
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Respect Your Colleagues' Off Hours (Viva Insights)
- 01:27
- Viewed 279 times
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Dictate Your Email to Outlook
- 01:35
- Viewed 265 times
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Reply to an Email with Copilot
- 01:10
- Viewed 145 times
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Plan with Copilot
- 01:15
- Viewed 105 times
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How do I prevent the transfer of an email?
- 2:07
- Viewed 10210 times
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Protect a document shared by password
- 1:41
- Viewed 10011 times
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
- 2:18
- Viewed 5587 times
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How do I block a sender?
- 1:01
- Viewed 4324 times
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How do I share a document securely with Outlook?
- 1:49
- Viewed 3927 times
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Granting access to the SharePoint site to someone outside the company
- 3:46
- Viewed 3659 times
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Create and manage team channel
- 1:51
- Viewed 3572 times
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Do I share with OneDrive, SharePoint, or TEAMS?
- 2:24
- Viewed 3504 times
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Restrict a folder/document to certain members of your team
- 1:49
- Viewed 3455 times
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Manage permissions
- 1:10
- Viewed 3391 times
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Restrict a document to reading only
- 1:03
- Viewed 3358 times
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Restoring an earlier version of your document
- 1:50
- Viewed 3322 times
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How do I recognize a fraudulent email?
- 2:01
- Viewed 3194 times
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Sharing a folder or document with someone outside the company
- 3:44
- Viewed 3174 times
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Creating a personalized permission level
- 2:46
- Viewed 3100 times
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Targeting content using a specific audience
- 3:35
- Viewed 3074 times
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Checking the granted shares
- 2:27
- Viewed 3053 times
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Understanding the different types and roles of team sites in SharePoint
- 3:05
- Viewed 3041 times
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How to protect an email by encryption?
- 2:41
- Viewed 2988 times
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Restricting a document to read-only mode (Extract a document)
- 2:05
- Viewed 2984 times
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Creating a permission group
- 3:53
- Viewed 2897 times
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Ensure data security during a Teams meeting
- 1:48
- Viewed 2814 times
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Manage permissions
- 1:03
- Viewed 1748 times
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Understand and Secure Information Sharing in Instant Messaging
- 2:38
- Viewed 1125 times
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Manage Privacy in Private Channels
- 2:34
- Viewed 919 times
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Restrict a Document to Certain Team Members
- 1:50
- Viewed 912 times
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Secure Teams Upon Creation
- 2:57
- Viewed 884 times
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Restrict a Document to Read-Only
- 0:58
- Viewed 879 times
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Secure a Shared Document with a Password
- 1:28
- Viewed 872 times
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Recover deleted items
- 01:09
- Viewed 662 times
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Check Granted Shares
- 00:48
- Viewed 633 times
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Modify Sharing Rules
- 00:53
- Viewed 484 times
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Protect My Document with a Password and Expiration Date
- 01:02
- Viewed 479 times
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Best Security Practices on OneDrive
- 01:27
- Viewed 442 times
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Restore Your OneDrive Space
- 01:42
- Viewed 432 times
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Recall or replace an e-mail message
- 01:45
- Viewed 429 times
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Avoid Abusive Document Sharing
- 00:57
- Viewed 413 times
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Block a sender
- 01:54
- Viewed 410 times
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Prevent transfer for a meeting
- 01:19
- Viewed 344 times
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Share a document securely with Outlook
- 02:21
- Viewed 336 times
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Identify a fraudulent email
- 02:06
- Viewed 332 times
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Prevent the forwarding of an email
- 01:01
- Viewed 324 times
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Guide to Using the Microsoft Authenticator App
- 01:47
- Viewed 318 times
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Concept of Multi-Factor Authentication
- 01:51
- Viewed 296 times
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Protect an email by encrypting
- 01:10
- Viewed 290 times
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Provide an overview of best security practices in Outlook
- 01:08
- Viewed 284 times
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Turn on Multi-Factor Authentication in the Admin Section
- 02:07
- Viewed 228 times
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Manual Activation of Multi-Factor Authentication
- 01:40
- Viewed 172 times
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Is contactless payment safe ?
- 01:26
- Viewed 34 times
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Is a strong password all I need to stay safe?
- 01:55
- Viewed 14 times
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Is my password secure if it contains an @ and a number?
- 01:41
- Viewed 14 times
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Is a free antivirus good enough?
- 01:38
- Viewed 14 times
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Are online payments riskier than in-store ones?
- 01:21
- Viewed 14 times
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Do I have to be an IT expert to protect myself?
- 01:14
- Viewed 14 times
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Is a hacker always a cybercriminal?
- 01:31
- Viewed 14 times
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Does connecting to a well-known website guarantee its safety?
- 01:27
- Viewed 13 times
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Is cloud storage less secure than my personal computer?
- 01:37
- Viewed 13 times
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Are all files safe as long as I open them with trusted software?
- 01:24
- Viewed 13 times
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Is a firewall the same as an antivirus?
- 01:31
- Viewed 12 times
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Does private browsing make me anonymous?
- 01:27
- Viewed 12 times
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Am I safe online if I’m careful?
- 01:22
- Viewed 12 times
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Can I safely click a link in a message?
- 01:46
- Viewed 12 times
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Is the sender’s email address enough to verify a message?
- 01:29
- Viewed 12 times
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Is public Wi-Fi safe if no password is required?
- 01:26
- Viewed 12 times
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Can my mobile apps do anything without my permission?
- 01:19
- Viewed 12 times
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Do cybercriminals only target large companies?
- 01:21
- Viewed 12 times
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Does my antivirus block all threats?
- 01:46
- Viewed 11 times
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Is scanning a QR code always safe?
- 01:21
- Viewed 11 times
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Will I know what to do if I get hacked?
- 01:16
- Viewed 11 times
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Is signing in with Google or Facebook a bad idea ?
- 01:34
- Viewed 10 times
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Are updates useless if everything works fine?
- 01:28
- Viewed 10 times
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Adapt Your Communication
- 01:51
- Viewed 6 times
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Adopt good meeting habits with Viva Insights
- 00:42
- Viewed 5 times
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Prepare and Run Your Meetings Effectively
- 01:41
- Viewed 5 times
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Organize Your Work Environment
- 01:42
- Viewed 7 times
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The DESC Method
- 00:57
- Viewed 5 times
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Use the Whiteboard Tool
- 01:04
- Viewed 5 times
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Use Microsoft Forms to Survey Your Team
- 02:06
- Viewed 6 times
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Motivators and Blockers
- 01:53
- Viewed 6 times
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The 5 Whys
- 01:58
- Viewed 5 times
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Use the F.A.I.R. Method
- 02:23
- Viewed 5 times
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Adapt Your Feedback to the Dominant Energy Tendency
- 01:47
- Viewed 10 times
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Use the Microsoft 365 Ecosystem
- 02:22
- Viewed 6 times
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The Pomodoro Method
- 01:38
- Viewed 5 times
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Use Microsoft 365 to Foster Motivation
- 02:04
- Viewed 5 times
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Use Planner to Align My Team's Priorities
- 01:55
- Viewed 5 times
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Set SMART Goals with Microsoft 365 Tools
- 02:42
- Viewed 5 times
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Is a hacker always a cybercriminal?
- 01:31
- Viewed 14 times
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Will I know what to do if I get hacked?
- 01:16
- Viewed 11 times
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Do I have to be an IT expert to protect myself?
- 01:14
- Viewed 14 times
-
Do cybercriminals only target large companies?
- 01:21
- Viewed 12 times
-
Are all files safe as long as I open them with trusted software?
- 01:24
- Viewed 13 times
-
Is contactless payment safe ?
- 01:26
- Viewed 34 times
-
Are online payments riskier than in-store ones?
- 01:21
- Viewed 14 times
-
Is cloud storage less secure than my personal computer?
- 01:37
- Viewed 13 times
-
Is scanning a QR code always safe?
- 01:21
- Viewed 11 times
-
Can my mobile apps do anything without my permission?
- 01:19
- Viewed 12 times
-
Is public Wi-Fi safe if no password is required?
- 01:26
- Viewed 12 times
-
Is the sender’s email address enough to verify a message?
- 01:29
- Viewed 12 times
-
Can I safely click a link in a message?
- 01:46
- Viewed 12 times
-
Does connecting to a well-known website guarantee its safety?
- 01:27
- Viewed 13 times
-
Am I safe online if I’m careful?
- 01:22
- Viewed 12 times
-
Does private browsing make me anonymous?
- 01:27
- Viewed 12 times
-
Are updates useless if everything works fine?
- 01:28
- Viewed 10 times
-
Is a firewall the same as an antivirus?
- 01:31
- Viewed 12 times
-
Does my antivirus block all threats?
- 01:46
- Viewed 11 times
-
Is a free antivirus good enough?
- 01:38
- Viewed 14 times
-
Is signing in with Google or Facebook a bad idea ?
- 01:34
- Viewed 10 times
-
Is my password secure if it contains an @ and a number?
- 01:41
- Viewed 14 times
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Is a strong password all I need to stay safe?
- 01:55
- Viewed 14 times
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Unlock new possibilities with the Mistral Canvas
- 02:01
- Viewed 17 times
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Mistral at the service of coding
- 01:37
- Viewed 17 times
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Analyze and compare your documents with Mistral
- 01:58
- Viewed 15 times
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Generate your images and visuals with Mistral AI
- 02:06
- Viewed 18 times
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Use Mistral AI to summarize online information
- 01:00
- Viewed 15 times
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Exchange and manage your conversations with Mistral AI
- 03:31
- Viewed 16 times
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Explore Mistral AI's generative options
- 01:51
- Viewed 16 times
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Set up your Mistral workspace
- 01:42
- Viewed 14 times
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Discover Mistral, the French-style AI
- 01:51
- Viewed 16 times
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Instant alerts tailored to your activities
- 01:53
- Viewed 34 times
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Seamless collaboration inside Microsoft Teams
- 01:22
- Viewed 30 times
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Easy sharing with your team or organization
- 01:12
- Viewed 32 times
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Relevant views to highlight your information
- 01:52
- Viewed 36 times
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Clear insights through filters and sorting
- 02:06
- Viewed 28 times
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A well-structured form for easy entry
- 01:17
- Viewed 37 times
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The right column type for each data set
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Objectifs :
This video aims to educate viewers on the risks associated with email communication, particularly regarding phishing attacks, and to provide best practices for safeguarding sensitive information.
Chapitres :
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Understanding Email Threats
Email is a primary source of malicious attacks on businesses. One of the most favored methods employed by hackers is phishing. It is crucial to be cautious of any messages that request confidential information, such as passwords, or prompt you to click on links to reset your credentials. -
Best Practices to Avoid Data Leakage
To prevent falling victim to phishing attacks and to protect sensitive data, consider the following best practices: - **Encrypt Confidential Emails**: If your email contains sensitive information or documents, do not hesitate to encrypt your message. This encryption will ensure that the content cannot be read if intercepted by unauthorized individuals. - **Use Secure Document Sharing**: When sharing attachments, opt for documents stored on platforms like SharePoint or OneDrive. These services allow you to manage access permissions effectively, ensuring that only authorized users can view the documents. - **Regularly Review Security Practices**: It is essential to regularly review and update your security practices to maintain safety. Make it a habit to check your email security settings and permissions frequently.
FAQ :
What is phishing and how can I avoid it?
Phishing is a cyber attack where attackers impersonate legitimate organizations to steal sensitive information. To avoid it, be cautious of unsolicited emails asking for confidential information or prompting you to click on links. Always verify the sender's email address and look for signs of suspicious activity.
Why should I encrypt my emails?
Encrypting your emails protects confidential information from being read by unauthorized individuals if the email is intercepted. It adds an extra layer of security, especially when sharing sensitive documents.
What are SharePoint and OneDrive used for?
SharePoint is used for collaboration and document management within organizations, while OneDrive is a cloud storage service that allows users to store and share files online. Both tools help manage access permissions and enhance data security.
How can I manage access permissions for shared documents?
You can manage access permissions by using platforms like SharePoint or OneDrive. These services allow you to specify who can view or edit your documents, ensuring that only authorized individuals have access.
What are some good practices to avoid data leakage?
To avoid data leakage, regularly review and update access permissions, encrypt sensitive emails, and be cautious when sharing confidential information. Additionally, stay informed about the latest phishing tactics to better protect yourself.
Quelques cas d'usages :
Secure Email Communication
In a corporate environment, employees can use email encryption to protect sensitive information when communicating with clients or partners. This practice ensures that confidential data remains secure, even if intercepted.
Document Sharing in Teams
Teams can utilize SharePoint to share project documents securely. By managing access permissions, team leaders can control who can view or edit documents, reducing the risk of unauthorized access and data breaches.
Training Employees on Phishing Awareness
Organizations can conduct training sessions to educate employees about phishing attacks. By teaching staff how to recognize suspicious emails and the importance of verifying senders, companies can reduce the likelihood of falling victim to such attacks.
Regular Security Audits
Businesses can implement regular security audits to review access permissions and encryption practices. This proactive approach helps identify potential vulnerabilities and ensures that sensitive information is adequately protected.
Using OneDrive for Remote Work
Remote workers can use OneDrive to store and share files securely. By leveraging OneDrive's access permissions, employees can collaborate on projects while ensuring that sensitive information is only accessible to authorized team members.
Glossaire :
Phishing
A type of cyber attack where attackers impersonate legitimate organizations to trick individuals into providing sensitive information, such as passwords or credit card numbers.
Encryption
The process of converting information or data into a code to prevent unauthorized access. It ensures that even if data is intercepted, it cannot be read without the proper decryption key.
SharePoint
A web-based collaboration platform developed by Microsoft that allows users to store, organize, share, and access information from any device.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device and facilitating file sharing.
Access Permissions
Settings that determine who can view or edit a document or file. Proper management of access permissions is crucial for maintaining data security.
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