Lists - Exporting your data Tutorial

Unlock the full potential of your data with our video "Exporting Your Data"! Discover how to seamlessly export your data from Microsoft Lists to Excel, CSV, or Power BI. Learn to leverage dynamic data exports and enhance collaboration with powerful analysis tools. Join us to simplify your data management and gain practical insights!

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Available in Microsoft365

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Let's take a look at the options available in Microsoft Lists.

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You can export your data to Microsoft Excel

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to take full advantage of its powerful features.

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As soon as you initiate this action,

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a file will automatically be downloaded.

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Once open,

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this Excel file will contain all the data from your list.

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It is important to note that this export is dynamic.

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This means that if someone makes changes to the list in Microsoft Lists,

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those changes will also be reflected in your Excel file.

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To manually update the data,

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simply right click within the table and select the refresh option.

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When you need the data only as a snapshot to use elsewhere,

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exporting it as a CSV file is ideal.

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A text editor or Excel opens automatically depending on

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the application you have set for CSV files,

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and the raw data is immediately available for further use.

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Choosing export to CSV with schema,

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however,

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provides not only the raw data,

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but also the JSON code required to recreate the records automatically.

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For example,

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during a migration.

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Finally,

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exporting to Power BI creates a data set in a workspace

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from which you can build a report.

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This data set can then be edited and shared within that new environment.

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