Outlook - Grant delegate access in Microsoft 365 administration Tutorial

Learn how to delegate reading, managing, and sending rights to another user in Microsoft 365 administration. Follow simple steps to grant mailbox permissions through the admin interface, select different access types, and securely save your changes. Enhance your outlook administration skills with this advanced tutorial!

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Objectifs :

This tutorial aims to guide users on how to grant mailbox permissions through the admin interface, enabling delegation of reading, managing, or sending rights to another user.

Chapitres :

  1. Introduction
    In this tutorial, we will demonstrate the steps required to grant mailbox permissions through the admin interface. This process allows you to delegate various rights, such as reading, managing, or sending emails, to another user within your organization.
  2. Accessing the Admin Interface
    To begin, log into your admin account. Once logged in, follow these steps: 1. Select 'Admin' from the dashboard. 2. Click on 'Active Users' to view a list of members in your organization.
  3. Locating the User
    Next, locate the user for whom you want to adjust permissions. Click on their name to access their details.
  4. Adjusting Mailbox Permissions
    On the user's detail page, navigate to the right-hand menu and click on the 'Mail' tab. In the 'Mailbox Permissions' section, you will find different access types: - **Read and Manage**: This option allows the selected user to read and manage the mailbox contents. - **Send As**: This permission lets the user send emails as if they are the mailbox owner. - **Send From**: This option allows the user to send emails on behalf of the mailbox owner.
  5. Granting Permissions
    To grant the desired level of access, click on the appropriate option. A new menu will appear on the right side of the screen. Here, you can click 'Add Permissions'. In the menu, search for and select the user to whom you wish to grant access. Once you have made your selection, click 'Add' at the bottom to save your changes.
  6. Conclusion
    Congratulations! You now know how to grant permissions for an Outlook mailbox using the admin interface. This process is essential for managing user access and ensuring effective collaboration within your organization.

FAQ :

What are mailbox permissions?

Mailbox permissions are settings that allow users to read, manage, or send emails from another user's mailbox. These permissions can be granted through the admin interface.

How do I grant mailbox permissions?

To grant mailbox permissions, log into your admin account, select 'Admin', click on 'Active Users', locate the user, and adjust their permissions in the mailbox permissions section.

What does 'Send As' permission mean?

'Send As' permission allows a user to send emails that appear to come from the mailbox owner, making it seem as if the owner sent the email.

Can I revoke mailbox permissions?

Yes, you can revoke mailbox permissions by following the same steps used to grant them and removing the user's access.

What is the difference between 'Send As' and 'Send From' permissions?

'Send As' allows a user to send emails as the mailbox owner, while 'Send From' allows a user to send emails on behalf of the mailbox owner.

Quelques cas d'usages :

Delegating Email Management

In a corporate environment, a manager can delegate mailbox permissions to an assistant, allowing them to manage emails and respond on behalf of the manager, improving efficiency in communication.

Team Collaboration

In a project team, members can be granted 'Send As' permissions to send updates from a shared mailbox, ensuring consistent communication and representation of the team.

Customer Support

A customer support lead can grant 'Read and Manage' permissions to team members, enabling them to access and respond to customer inquiries from a shared support mailbox.

Training New Employees

When onboarding new employees, an organization can grant them temporary mailbox permissions to learn how to manage communications effectively, ensuring a smooth transition into their roles.

Glossaire :

Mailbox Permissions

Settings that determine what actions a user can perform on another user's mailbox, such as reading, managing, or sending emails.

Admin Interface

The administrative dashboard used by administrators to manage user accounts and permissions within an organization.

Delegate

To assign another user the authority to perform specific tasks on behalf of the mailbox owner.

Active Users

A list of users currently registered and active within an organization's system.

Send As

A permission that allows a user to send emails as if they are the mailbox owner.

Send From

A permission that allows a user to send emails on behalf of the mailbox owner.

Access Types

Different levels of permissions that can be granted to users for accessing a mailbox, including read and manage.

résultat(s)
00:00:06
we'll demonstrate how to grant mailbox permissions through the admin interface.
00:00:10
These steps will allow you to delegate reading,
00:00:12
managing or sending rights to another user
00:00:17
after logging into your admin account, select admin,
00:00:22
click on active users to view a list of members in your organization.
00:00:27
Locate the user, you want to adjust permissions for and click their name
00:00:32
on the person's detail page, click the mail tab on the right hand menu
00:00:39
in the mailbox permissions section, you'll find different access types,
00:00:43
read and manage,
00:00:44
allow us to read and manage the mailbox contents.
00:00:48
Send as lets the user send emails as if they are the mailbox owner
00:00:52
send from, allows to send emails on behalf of the mailbox owner.
00:00:58
Click on the desired level.
00:01:00
A new menu will appear on the right where you can click, add permissions
00:01:06
in the menu, search for and select the user to whom you wish to grant access.
00:01:13
Once done, click add at the bottom to save your changes.
00:01:18
And here we are,
00:01:19
you now know how to grant permissions for
00:01:21
an outlook mailbox using the admin interface.

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résultat(s)
00:00:04
Neste tutorial,
00:00:06
demonstraremos como conceder permissões de caixa de correio através da interface de administração.
00:00:10
Estes passos permitir-lhe-ão delegar a leitura,
00:00:12
gerir ou enviar direitos a outro utilizador
00:00:17
depois de iniciar sessão na sua conta de administrador, seleccione admin,
00:00:22
clique em utilizadores activos para ver uma lista de membros na sua organização.
00:00:27
Localize o utilizador para o qual pretende ajustar as permissões e clique no seu nome
00:00:32
na página de detalhes da pessoa, clique no separador correio no menu à direita
00:00:39
na secção de permissões da caixa de correio, encontrará diferentes tipos de acesso,
00:00:43
ler e gerir,
00:00:44
permitem-nos ler e gerir o conteúdo da caixa de correio.
00:00:48
Enviar como permite que o utilizador envie e-mails como se fosse o proprietário da caixa de correio
00:00:52
enviar de, permite enviar e-mails em nome do proprietário da caixa de correio.
00:00:58
Clique no nível desejado.
00:01:00
Um novo menu aparecerá à direita onde poderá clicar, adicionar permissões
00:01:06
no menu, procure e seleccione o utilizador a quem deseja conceder acesso.
00:01:13
Uma vez feito isso, clique em adicionar na parte inferior para salvar as alterações.
00:01:18
E aqui estamos nós,
00:01:19
já sabe como conceder permissões para
00:01:21
uma caixa de correio do outlook utilizando a interface de administração.

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résultat(s)
00:00:04
In questo tutorial,
00:00:06
dimostreremo come concedere le autorizzazioni alle caselle di posta tramite l'interfaccia di amministrazione.
00:00:10
Questi passaggi ti permetteranno di delegare la lettura,
00:00:12
gestione o invio dei diritti a un altro utente
00:00:17
dopo aver effettuato l'accesso al tuo account amministratore, seleziona admin,
00:00:22
fai clic sugli utenti attivi per visualizzare l'elenco dei membri della tua organizzazione.
00:00:27
Individua l'utente per il quale desideri modificare le autorizzazioni e fai clic sul suo nome
00:00:32
nella pagina dei dettagli della persona, fai clic sulla scheda posta nel menu a destra
00:00:39
nella sezione delle autorizzazioni della casella di posta, troverai diversi tipi di accesso,
00:00:43
leggi e gestisci,
00:00:44
ci permettono di leggere e gestire il contenuto della casella di posta.
00:00:48
Invia come consente all'utente di inviare e-mail come se fosse il proprietario della casella di posta
00:00:52
send from, consente di inviare e-mail per conto del proprietario della casella di posta.
00:00:58
Fai clic sul livello desiderato.
00:01:00
Apparirà un nuovo menu sulla destra dove potrai fare clic per aggiungere autorizzazioni
00:01:06
nel menu, cerca e seleziona l'utente a cui desideri concedere l'accesso.
00:01:13
Una volta fatto, fai clic su Aggiungi in basso per salvare le modifiche.
00:01:18
Ed eccoci qui,
00:01:19
ora sai come concedere i permessi per
00:01:21
una casella di posta di Outlook che utilizza l'interfaccia di amministrazione.

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résultat(s)
00:00:04
В этом уроке
00:00:06
мы покажем, как предоставлять разрешения на почтовый ящик через интерфейс администратора.
00:00:10
Эти шаги позволят вам делегировать чтение,
00:00:12
управление правами или отправка их другому пользователю
00:00:17
войдя в свою учетную запись администратора, выберите admin,
00:00:22
нажмите на активных пользователей, чтобы просмотреть список участников вашей организации.
00:00:27
Найдите пользователя, для которого вы хотите настроить разрешения, и нажмите на его имя
00:00:32
на странице сведений о пользователе выберите вкладку «Почта» в правом меню
00:00:39
в разделе «Права доступа к почтовому ящику» вы найдете разные типы доступа,
00:00:43
чтение и управление,
00:00:44
разрешите нам читать содержимое почтового ящика и управлять им.
00:00:48
Отправить как позволяет пользователю отправлять электронные письма так, как если бы он был владельцем почтового ящика
00:00:52
send from, позволяет отправлять электронные письма от имени владельца почтового ящика.
00:00:58
Нажмите на нужный уровень.
00:01:00
Справа появится новое меню, где вы можете нажать, добавить разрешения
00:01:06
в меню найдите и выберите пользователя, которому вы хотите предоставить доступ.
00:01:13
После этого нажмите кнопку «Добавить» внизу, чтобы сохранить изменения.
00:01:18
И вот мы здесь,
00:01:19
теперь вы знаете, как выдавать разрешения на
00:01:21
почтовый ящик Outlook с использованием интерфейса администратора.

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résultat(s)
00:00:04
En este tutorial,
00:00:06
demostraremos cómo conceder permisos de buzón de correo a través de la interfaz de administración.
00:00:10
Estos pasos le permitirán delegar la lectura,
00:00:12
administrar o enviar derechos a otro usuario
00:00:17
después de iniciar sesión en su cuenta de administrador, seleccione admin,
00:00:22
haz clic en los usuarios activos para ver una lista de los miembros de tu organización.
00:00:27
Busca al usuario para el que deseas ajustar los permisos y haz clic en su nombre
00:00:32
en la página de detalles de la persona, haz clic en la pestaña de correo del menú de la derecha
00:00:39
en la sección de permisos del buzón, encontrarás diferentes tipos de acceso,
00:00:43
leer y administrar,
00:00:44
nos permiten leer y administrar el contenido del buzón.
00:00:48
Enviar como permite al usuario enviar correos electrónicos como si fuera el propietario del buzón
00:00:52
enviar desde, permite enviar correos electrónicos en nombre del propietario del buzón.
00:00:58
Haga clic en el nivel deseado.
00:01:00
Aparecerá un nuevo menú a la derecha donde puede hacer clic y agregar permisos
00:01:06
en el menú, busca y selecciona el usuario al que deseas conceder acceso.
00:01:13
Una vez hecho esto, haz clic en añadir en la parte inferior para guardar los cambios.
00:01:18
Y aquí estamos,
00:01:19
ahora sabe cómo conceder permisos para
00:01:21
un buzón de Outlook mediante la interfaz de administración.

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résultat(s)
00:00:04
In deze tutorial
00:00:06
we laten zien hoe u mailboxrechten kunt verlenen via de beheerinterface.
00:00:10
Met deze stappen kunt u het lezen delegeren,
00:00:12
rechten beheren of verzenden naar een andere gebruiker
00:00:17
nadat u bent ingelogd op uw beheerdersaccount, selecteert u admin,
00:00:22
klik op actieve gebruikers om een lijst met leden in uw organisatie te bekijken.
00:00:27
Zoek de gebruiker waarvoor je de rechten wilt aanpassen en klik op de naam van de gebruiker
00:00:32
klik op de gegevenspagina van de persoon op het tabblad e-mail in het rechtermenu
00:00:39
in het gedeelte met mailboxmachtigingen vindt u verschillende toegangstypen,
00:00:43
lezen en beheren,
00:00:44
laat ons toe de inhoud van de mailbox te lezen en te beheren.
00:00:48
Met Verzenden als kan de gebruiker e-mails verzenden alsof hij de eigenaar van de mailbox is
00:00:52
send from, maakt het mogelijk om e-mails te verzenden namens de eigenaar van de mailbox.
00:00:58
Klik op het gewenste niveau.
00:01:00
Er verschijnt een nieuw menu aan de rechterkant waar u kunt klikken en machtigingen kunt toevoegen
00:01:06
zoek in het menu naar en selecteer de gebruiker aan wie u toegang wilt verlenen.
00:01:13
Als u klaar bent, klikt u onderaan op toevoegen om uw wijzigingen op te slaan.
00:01:18
En hier zijn we dan,
00:01:19
je weet nu hoe je machtigingen moet verlenen voor
00:01:21
een Outlook-mailbox met behulp van de beheerinterface.

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résultat(s)
00:00:04
W tym samouczku,
00:00:06
pokażemy, jak przyznać uprawnienia do skrzynki pocztowej za pośrednictwem interfejsu administratora.
00:00:10
Te kroki pozwolą Ci delegować czytanie,
00:00:12
zarządzanie lub wysyłanie praw do innego użytkownika
00:00:17
po zalogowaniu się na swoje konto administratora wybierz admin,
00:00:22
kliknij aktywnych użytkowników, aby wyświetlić listę członków organizacji.
00:00:27
Znajdź użytkownika, dla którego chcesz dostosować uprawnienia i kliknij jego nazwę
00:00:32
na stronie szczegółów danej osoby kliknij kartę poczta w menu po prawej stronie
00:00:39
w sekcji uprawnień skrzynki pocztowej znajdziesz różne typy dostępu,
00:00:43
czytać i zarządzać,
00:00:44
umożliwiają nam odczytywanie zawartości skrzynki pocztowej i zarządzanie nią.
00:00:48
Wyślij jako pozwala użytkownikowi wysyłać wiadomości e-mail tak, jakby był właścicielem skrzynki pocztowej
00:00:52
wysyłaj z, umożliwia wysyłanie wiadomości e-mail w imieniu właściciela skrzynki pocztowej.
00:00:58
Kliknij żądany poziom.
00:01:00
Po prawej stronie pojawi się nowe menu, w którym możesz kliknąć, dodać uprawnienia
00:01:06
w menu wyszukaj i wybierz użytkownika, któremu chcesz przyznać dostęp.
00:01:13
Po zakończeniu kliknij Dodaj u dołu, aby zapisać zmiany.
00:01:18
I oto jesteśmy,
00:01:19
Teraz wiesz, jak przyznać uprawnienia
00:01:21
skrzynkę pocztową programu Outlook przy użyciu interfejsu administratora.

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résultat(s)
00:00:04
Ebben az oktatóanyagban
00:00:06
bemutatjuk, hogyan adhatunk postaláda engedélyeket az adminisztrátori felületen keresztül.
00:00:10
Ezek a lépések lehetővé teszik az olvasás delegálását,
00:00:12
jogok kezelése vagy küldése egy másik felhasználó részére
00:00:17
miután bejelentkezett az adminisztrátori fiókjába, válassza az admin lehetőséget,
00:00:22
kattintson az aktív felhasználókra a szervezet tagjainak listájának megtekintéséhez.
00:00:27
Keresse meg a felhasználót, akinek módosítani szeretné az engedélyeket, és kattintson a nevére
00:00:32
a személy részletes oldalán kattintson a jobb oldali menüben található e-mail fülre
00:00:39
a postaláda-engedélyek részben különböző hozzáférési típusokat talál,
00:00:43
olvasni és kezelni,
00:00:44
lehetővé teszi számunkra a postaláda tartalmának olvasását és kezelését.
00:00:48
A küldés másként lehetővé teszi a felhasználó e-maileket küldeni úgy, mintha a postaláda tulajdonosa lenne
00:00:52
küldés innen, lehetővé teszi e-mailek küldését a postaláda tulajdonosa nevében.
00:00:58
Kattintson a kívánt szintre.
00:01:00
A jobb oldalon megjelenik egy új menü, ahol rákattinthat, engedélyeket adhat hozzá
00:01:06
a menüben keresse meg és válassza ki azt a felhasználót, akinek hozzáférést szeretne biztosítani.
00:01:13
Ha elkészült, kattintson az alján található Hozzáadás gombra a módosítások mentéséhez.
00:01:18
És itt vagyunk,
00:01:19
most már tudja, hogyan adhat engedélyeket
00:01:21
egy Outlook postaláda az adminisztrátori felület használatával.

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