PowerPoint - How things are organized Tutorial

In this video, you will learn about how things are organized in Microsoft 365. The video covers the search tools in Microsoft 365 and demonstrates how to find documents, emails, notes, and more.
This will help you save time and be more efficient in your searches within the Microsoft 365 suite.

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Available in Microsoft365

Objectifs :

Understand the redesign of Microsoft Office, focusing on the new features and organization of commands to enhance user experience.

Chapitres :

Introduction to Microsoft Office Redesign
The redesign of Microsoft Office aims to make the programs easier to use. While the previous version functioned adequately, the new design enhances accessibility and efficiency for users.
Key Features of the New Design
Several new features have been introduced to streamline tasks: - **Right Click Menu**: Provides quick access to frequently used commands. - **Mini Toolbar**: A handy tool for performing quick tasks, such as indenting bullets. - **Data Chart Buttons**: When a data chart is clicked, buttons appear that allow users to add or remove elements like legends and change the chart's style.
Understanding the Ribbon
The ribbon is a central feature of the new design, organizing commands into tabs and groups for easier navigation: - **Tabs**: Each tab contains related commands. - **Groups**: Commands within each tab are further organized into groups for better accessibility. In the next video, we will explore these tabs and groups in more detail.
Accessing Less Frequently Used Commands
For commands that are used less often, users can access dialog boxes that resemble those from PowerPoint 2003. This familiarity helps ease the transition to the new interface.
File Management and Options
The least frequently used commands are found in the file management section: - **File Operations**: This includes options to open, save, share, and export files. For instance, clicking 'Print' allows users to set up their printer or print presentations. - **Print Preview**: Users can view their print layout directly within this section. - **Options Menu**: Here, users can set general preferences for PowerPoint and customize the ribbon for quicker access to specific commands.
Conclusion
The redesign of Microsoft Office focuses on improving user experience by organizing commands more intuitively. Understanding these new features and how to navigate them will enhance productivity and ease of use.

FAQ :

Why did Microsoft redesign Office?

Microsoft redesigned Office to make the programs easier to use, providing a more intuitive interface and quicker access to frequently used commands.

What is the Ribbon in Microsoft Office?

The Ribbon is a user interface element that organizes commands into tabs and groups, making it easier for users to find and use the features they need.

What is the purpose of the Mini Toolbar?

The Mini Toolbar provides quick access to common formatting commands when you select text or an object, allowing for faster editing.

How can I customize the Ribbon in PowerPoint?

You can customize the Ribbon by going to the Options menu, where you can add or remove commands for quicker access.

What is Print Preview and how do I use it?

Print Preview allows you to see how your document will look when printed. You can access it by clicking the Print option in the file menu.

Quelques cas d'usages :

Creating Presentations

Using the Ribbon and Mini Toolbar in PowerPoint to quickly format slides and add charts, improving the efficiency of creating professional presentations.

Customizing User Interface

Customizing the Ribbon in Microsoft Office applications to streamline workflow by placing frequently used commands at the user's fingertips.

Data Visualization

Utilizing data charts in PowerPoint to visually represent data during presentations, making complex information easier to understand for the audience.

Efficient Printing

Using Print Preview to ensure documents are formatted correctly before printing, reducing paper waste and improving presentation quality.

Glossaire :

Microsoft Office

A suite of productivity applications developed by Microsoft, including programs like Word, Excel, and PowerPoint.

Ribbon

A user interface element in Microsoft Office applications that organizes commands into tabs and groups for easier access.

Right Click Menu

A context menu that appears when you right-click on an item, providing quick access to common commands related to that item.

Mini Toolbar

A small toolbar that appears when you select text or an object, offering quick access to frequently used formatting commands.

Data Chart

A graphical representation of data, such as a bar chart or pie chart, used to visualize information.

Dialog Box

A window that prompts the user to make a decision or enter additional information before proceeding.

Print Preview

A feature that allows users to see how a document will look when printed before actually printing it.

Options

Settings within Microsoft Office applications that allow users to customize preferences and configurations.

00:00:07

It worked fine before.

00:00:09

Well the answer is, simply to make the programs easier to use.

00:00:14

Of course you can work any way you want, but the commands

00:00:17

I use most often are right here on the slide.

00:00:21

First there's the right-click menu,

00:00:24

then there's something new called the mini toolbar

00:00:27

which is great for doing quick tasks like indenting a bullet.

00:00:32

There's also this; when you click a data chart, these buttons appear.

00:00:37

With this you can instantly add or remove all kinds of stuff

00:00:41

like the title of the chart or a legend

00:00:45

and with this you can change the style of the chart.

00:00:52

The commands I use fairly often are located on the ribbon.

00:00:56

The ribbon commands are organized into tabs

00:01:03

and tab commands are organized into groups.

00:01:07

We'll look at those in more detail in the next video.

00:01:10

The commands I use less often can be found by clicking one of these little arrows.

00:01:15

They open dialog boxes - look familiar?

00:01:19

Many of them are identical to the ones you used in PowerPoint 2003.

00:01:25

Finally, to get to the commands I use least often,

00:01:28

I go to the backstage.

00:01:30

This is where you open, save, share and export files.

00:01:35

For example, click Print to set up your printer or print your presentation.

00:01:40

And look at this, your print preview is right here.

00:01:45

The options I use even less frequently are here in Options.

00:01:50

This is where you set up general PowerPoint preferences.

00:01:53

Options is also where you come to customize the ribbon,

00:01:56

if there are certain commands you want quicker access to.

00:02:00

So that's basically how things are organized.

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