Shift - How to Manage Specific Settings Tutorial

In this video, you will learn how to manage specific settings in Microsoft 365. The video covers the various settings available in the Microsoft 365 suite and demonstrates how to customize them to suit your needs.
This will help you optimize your experience with Microsoft 365 and make the most out of its features.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the Shifts feature for managers, highlighting its functionalities in managing employee requests, adapting to local labor laws, and facilitating effective communication within teams.

Chapitres :

Introduction to Shifts
Shifts is a powerful tool designed for managers to maintain control over employee requests and options. It allows for customization based on local labor laws and specific company policies, ensuring that managers can adapt to various work environments.
Managing Employee Requests
As a manager, it is crucial to define what requests employees can make. Shifts provides the flexibility to set these options, allowing for a tailored approach to employee management. This includes the ability to add or delete requests based on the needs of the organization.
Adapting to Local Labor Laws
Shifts is particularly beneficial for adapting to local labor laws and regulations regarding leaves of absence. Managers can customize the types of leave available, taking into account the specific legal requirements of different countries. This ensures compliance while also meeting employee needs.
Handling International Requests
For employees working from abroad, Shifts allows managers to adjust time zones to prevent scheduling errors. This feature is essential for maintaining accurate records and ensuring that all employees are on the same page regarding their shifts.
Customizing the Work Week
Recognizing that the work week may not start on a Monday for all organizations, Shifts enables managers to change the default start day to better fit their operational needs. This customization helps align the scheduling process with the company's workflow.
Understanding Leave Types
Different countries have unique terminologies and regulations regarding days off and leave types. Shifts allows managers to define these terms clearly, ensuring that employees understand their options. For instance, some countries may offer compensation for extra hours worked, while others may only allow unpaid leave after a certain period of employment.
Employee Interaction and Communication
Employees can only select from the options set by their manager. If they need to request a new type of leave or have specific inquiries, they can use the notes feature or contact their manager directly through Microsoft Teams. This facilitates clear communication and ensures that employee needs are addressed promptly.
Analyzing Shift Patterns
For managers looking to analyze shift patterns or gather more information, the Time Pointing feature in Shifts can be invaluable. This tool allows for detailed analysis of scheduling data, helping managers make informed decisions about workforce management.
Integration with Microsoft Teams
As Microsoft Teams serves as the central hub for collaboration, integrating Shifts with Teams enhances planning and data analysis capabilities. Managers can utilize tools like pivot tables and sparklines to visualize and interpret scheduling data effectively.
Conclusion
In summary, Shifts is an essential tool for managers to effectively manage employee requests, adapt to local labor laws, and facilitate communication within teams. By leveraging its features, managers can create a more organized and compliant work environment, ultimately benefiting both the organization and its employees.

FAQ :

What is the purpose of Shifts in Microsoft Teams?

Shifts is designed to help managers control employee scheduling, manage requests, and adapt to local labor laws, ensuring that employees have appropriate options for time off.

How can I request a new type of leave?

To request a new type of leave, you can use the notes option in Shifts to leave a message for your manager or contact them directly through Microsoft Teams.

Can I change the start day of the work week in Shifts?

Yes, Shifts allows you to customize the start day of the work week to fit your specific needs, accommodating different work schedules.

What should I do if I work from abroad?

If you work from abroad, Shifts allows you to adjust the time zone to avoid errors in scheduling and ensure accurate time management.

What is compensation time and how does it work?

Compensation time is time off given to employees in exchange for overtime hours worked. It allows employees to take time off instead of receiving additional pay, and its availability may depend on company policy.

How can I analyze shift patterns?

You can analyze shift patterns using the time pointing tool in Shifts, which helps you visualize and understand scheduling data.

Quelques cas d'usages :

Managing Employee Schedules

A manager can use Shifts to create and manage employee schedules, ensuring that all shifts are covered while adhering to local labor laws and accommodating employee requests.

Adapting to Local Labor Laws

In a multinational company, managers can customize leave options in Shifts to comply with the specific labor laws of each country, ensuring legal compliance and employee satisfaction.

Handling Overtime Requests

A manager can implement compensation time for employees who work overtime, allowing them to take time off instead of receiving extra pay, which can improve employee morale and retention.

Improving Communication with Employees

Using the notes option in Shifts, employees can communicate their scheduling needs directly to their managers, fostering better communication and understanding within the team.

Data Analysis for Shift Optimization

Managers can utilize pivot tables and sparklines in Microsoft Excel to analyze shift data from Shifts, helping them identify trends and optimize scheduling for better efficiency.

Glossaire :

Shifts

A feature within Microsoft Teams that allows managers to control employee scheduling, requests, and time-off options.

Time zone

A region of the globe that observes a uniform standard time for legal, commercial, and social purposes. Shifts allows managers to adjust time zones for employees working abroad.

Labor laws

Regulations governing the rights and responsibilities of workers and employers, which can vary by country and affect employee requests and leave options.

Compensation time

Time off granted to employees in exchange for overtime hours worked, allowing them to take time off instead of receiving additional pay.

Unpaid leave

A period of time that an employee can take off from work without pay, often subject to company policy and local labor laws.

Notes option

A feature in Shifts that allows employees to leave messages for their managers regarding shift requests or other inquiries.

Time pointing

A tool used to analyze shift patterns and employee scheduling data within Shifts.

Pivot table

A data processing tool used in Microsoft Excel that allows users to summarize and analyze data, often used for reporting and data analysis.

Sparkline

A small, simple chart that provides a visual representation of data trends, often used in data analysis tools.

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As a manager, it is important to

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have control of what your employees

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can request and have as options.

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That is why Shifts allows you

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to set what can be requested.

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It is also a great option

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to adapt local labor laws

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and leaves of absence.

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If you are handling a request

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from people who will be working from abroad,

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Shifts allows you to change the time zone,

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so there is no error

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in the time. Depending on the

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type of work you do, the

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week does not start on a Monday,

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so you can change the default setting to

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any day of the week that fits you best.

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Even if there are common laws in

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terms of days off, each country has

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a particular way of naming them.

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That is why Shifts has the option

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to add or delete the requests

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the employees can make.

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Some countries have compensation times

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because of many extra hours done,

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or others just allow unpaid leave

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after several months in the company.

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It is up to the manager to use

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such option to adapt them

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to what fits in the country or

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company you work for. As a user,

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you will only be able to choose

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from what the manager has set.

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So you could use the notes

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option to leave a message or just

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contact your manager using Teams

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to request a new type of leave. If

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you wish to have more information

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or just analyze a certain shift pattern.

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Time pointing will help you to do so. As

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Teams is the main tool to

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centralize the Microsoft Universe,

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you can go further with this option

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and it's for your planning with

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itself to analyze data by using its

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own tools like a pivot table or sparkling.

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