Outlook - Introducing Outlook Tutorial

In this video, you will learn about introducing Outlook and how to use it effectively.
The video covers the features of Outlook Online, such as accessing the Microsoft 365 portal, navigating through different menus, using the calendar and contacts, and managing emails.
This tutorial will help you become proficient in using Outlook Online and increase your productivity.

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Available in Microsoft365

Objectifs :

This video aims to introduce users to the new features of Outlook, emphasizing its capabilities beyond email management. It focuses on organizing the inbox, managing calendars, facilitating team collaboration, and utilizing the mobile app for continuous access.

Chapitres :

Introduction to the New Outlook
The new Outlook is designed to enhance productivity by offering more than just email functionalities. This section sets the stage for exploring how Outlook can help users manage their communications and schedules effectively.
Organizing Your Inbox
Outlook provides tools to automatically organize your inbox, allowing you to focus on the emails that matter most. This feature helps prioritize important messages and declutter your email experience.
Powerful Calendar Features
The integrated calendar in Outlook helps manage your day efficiently. Key features include: - Shared calendars for team collaboration - Scheduling assistance to find suitable meeting times for everyone These tools ensure that you stay in sync with your team.
Seamless Meeting Integration
With just a single click, you can turn any meeting into an online Teams meeting or a Skype for Business call. This functionality allows for face-to-face communication, enhancing collaboration among team members.
Collaboration in Office 365
Outlook is integrated with Office 365 in the cloud, enabling users to share files without sending email attachments. This feature allows multiple users to work on the same document simultaneously, fostering teamwork and efficiency.
Using the Outlook Mobile App
When you're out of the office, the Outlook mobile app ensures you never miss important updates. This app allows you to stay connected and manage your emails and calendar on the go.
Conclusion
In summary, the new Outlook offers a comprehensive suite of tools that enhance email management, calendar organization, and team collaboration. By utilizing these features, users can improve their productivity and maintain effective communication, whether in the office or on the move.

FAQ :

What is Outlook and what features does it offer?

Outlook is a personal information manager from Microsoft that offers features such as email management, calendar scheduling, task management, and contact organization.

How can I organize my inbox in Outlook?

You can organize your inbox in Outlook by using features like folders, categories, and rules to prioritize important emails and reduce clutter.

What are shared calendars and how do they work?

Shared calendars allow multiple users to view and edit the same calendar, making it easier to schedule meetings and events collaboratively.

How do I schedule a meeting using Outlook?

To schedule a meeting in Outlook, you can create a new calendar event, invite participants, and use scheduling assistance to find a suitable time for everyone.

Can I turn a meeting into a Teams meeting?

Yes, with a single click in Outlook, you can convert a scheduled meeting into an online Teams meeting, allowing participants to join virtually.

What is the Outlook mobile app and what can I do with it?

The Outlook mobile app allows you to access your email, calendar, and contacts on your mobile device, ensuring you stay connected and organized while on the go.

Quelques cas d'usages :

Organizing Team Emails

A project manager can use Outlook's inbox organization features to categorize and prioritize emails from team members, ensuring that important messages are addressed promptly.

Coordinating Meetings Across Teams

A team leader can utilize shared calendars and scheduling assistance in Outlook to find common availability among team members, streamlining the process of setting up meetings.

Conducting Virtual Meetings

A sales representative can schedule a meeting in Outlook and convert it to a Teams meeting, allowing for face-to-face interaction with clients regardless of location.

Collaborative Document Editing

A marketing team can share documents through Outlook instead of sending email attachments, enabling real-time collaboration and editing among team members.

Staying Updated While Traveling

A business traveler can use the Outlook mobile app to check emails and manage their calendar, ensuring they stay informed and organized while away from the office.

Glossaire :

Outlook

A personal information manager from Microsoft, primarily used for email, calendar, task management, and contact management.

Office 365

A subscription service offered by Microsoft that includes access to Office applications and other productive tools that are enabled over the internet (cloud services).

Inbox Organization

The process of arranging and managing emails in a way that prioritizes important messages and reduces clutter.

Shared Calendars

Calendars that can be accessed and edited by multiple users, allowing for collaborative scheduling and event management.

Scheduling Assistance

Tools or features that help users find suitable meeting times by considering the availability of all participants.

Teams Meeting

An online meeting conducted through Microsoft Teams, allowing participants to communicate via video, audio, and chat.

Skype for Business

A communication platform that provides video chat and voice calls, as well as instant messaging and file sharing.

Outlook Mobile App

A mobile application that allows users to access their Outlook email, calendar, and contacts on smartphones and tablets.

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The new outlook is more than just email.

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We're going to show you how to automatically

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organize your inbox and help you

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focus on the emails that matter most.

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You also get a powerful calendar to

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manage your day shared calendars and

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scheduling assistance will keep you In Sync

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with your team and help

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you find meeting times that

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work for everyone.

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And with a single click you can

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turn your meeting into an online

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Teams meeting or Skype for

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Business Call so everyone can

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talk face to face. Outlook

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is plugged into Office 365

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in the cloud, instead of

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sending files as email attachments,

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you'll see how to share them.

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Then everyone can work

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together on the same document,

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and when you're out of the office,

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you can keep going with

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the outlook mobile app.

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You never miss a thing,

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so let's get started.

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