To Do - Organize your daily tasks Tutorial

In this video, you will learn about Microsoft To Do and how it can help you organize your daily tasks.
The video covers the features of Microsoft To Do, such as creating your own tasks or importing them from Planner or Outlook.
You can group your tasks into smart lists or create your own lists to organize your day.
Even if you're not in the office, you can access Microsoft To Do from any browser or your smartphone.
This tool will help you stay focused on the most important tasks and ensure that nothing gets forgotten.
By using Microsoft To Do, you can effectively manage your daily tasks and increase your productivity.

2:19
2728 views

Available in Microsoft365

Objectifs :

This video aims to provide a comprehensive guide on how to effectively manage your daily tasks using the task management tool. It covers how to add, organize, and prioritize tasks, as well as utilize various features to enhance productivity.

Chapitres :

Introduction to Daily Task Management
Managing your time effectively is crucial for productivity. This video introduces a task management tool that allows you to organize your daily tasks in one place, helping you focus your attention where it's needed most.
Adding Tasks to Your Day List
To add tasks for the current day, you can use the 'My Day' list. This feature allows you to group all your tasks for today, making it easier to manage your priorities. You can browse through all your lists, select a task, and add it to your day. Additionally, the tool offers a suggestion feature to expedite your task search.
Task Organization and Deadlines
The task management tool categorizes your tasks based on deadlines you set beforehand. Tasks are grouped into the following categories: - Recently added tasks - Tasks approaching their due date - Overdue tasks - Tasks without a set deadline To add a task to your day, simply press the plus sign next to the desired task.
Creating New Tasks
You can also create new tasks directly in your day list. To do this, press the button to add a new task, name it, and choose whether it should appear in another list. Complete the various settings as demonstrated in the 'Create a New Task' video.
Managing and Customizing Your Task List
The task management tool provides several options for managing your list: - Change tasks by selecting them and moving them to another list or adjusting their deadlines. - Sort tasks using different filters. To remove a filter, press the cross next to it. - Customize the graphic theme of your list by assigning a color or photo. - Choose to hide or display completed tasks.
Daily Task Progress and Review
Throughout the day, check off tasks as you complete them. At the end of the day, regardless of whether all tasks are finished, the tasks will be removed from your list, allowing you to plan freely for the next day.
Conclusion
By utilizing this task management tool, you can enhance your productivity and effectively manage your daily tasks. The features discussed in this video will help you stay organized and focused, ensuring that you can tackle your responsibilities efficiently.

FAQ :

How can I add a task to my daily list?

To add a task to your daily list, simply press the plus sign next to the task you wish to add. You can also create a new task by naming it and adjusting the settings as needed.

What happens to tasks at the end of the day?

At the end of the day, all tasks are removed from your list, allowing you to plan your tasks freely for the next day, regardless of whether they were completed or not.

Can I change the deadline of a task?

Yes, you can change the deadline of a task by selecting it and moving it to another list or adjusting its settings through the menu.

What is the purpose of the suggestion tool?

The suggestion tool helps you quickly find tasks by grouping them according to deadlines, such as tasks that are approaching due dates or those that are late.

How can I customize the appearance of my task list?

You can customize the appearance of your task list by changing the graphic theme, which includes assigning colors or photos to your list.

Quelques cas d'usages :

Daily Task Management for Professionals

Professionals can use the task management tool to organize their daily responsibilities, ensuring they focus on high-priority tasks and meet deadlines effectively. By utilizing the suggestion tool, they can quickly identify urgent tasks and adjust their daily plans accordingly.

Project Planning and Tracking

In project management, teams can use the task list to track project milestones and deadlines. By filtering tasks based on their due dates, team members can prioritize their work and ensure timely completion of project phases.

Personal Productivity Enhancement

Individuals can apply the task management system to enhance their personal productivity. By regularly checking off completed tasks and adjusting their daily lists, they can maintain focus and motivation throughout the day.

Event Planning Coordination

Event planners can utilize the task list to manage various aspects of event organization, such as vendor coordination and scheduling. By setting deadlines and using filters, they can ensure all tasks are completed on time.

Academic Assignment Tracking

Students can benefit from the task management tool by organizing their assignments and deadlines. By using the suggestion tool, they can quickly find upcoming assignments and prioritize their study schedule effectively.

Glossaire :

Task

A specific piece of work or duty that needs to be completed within a certain timeframe.

Deadline

The latest time or date by which something should be completed.

To-Do List

A list of tasks or items that need to be completed, often organized by priority or deadline.

Suggestion Tool

A feature that provides recommendations to help users quickly find tasks or items they may want to add.

Graphic Theme

The visual design elements, such as colors or images, that can be applied to a list to enhance its appearance.

Filter

A tool that allows users to sort or narrow down tasks based on specific criteria, such as deadlines or completion status.

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you have in my day list in which you

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can add task for the current day.

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You will be able to group everything

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you have to do for today in one

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place and know where to focus your

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attention to add new task to your day.

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You can of course browse

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all your lists one by one,

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select a task and add it to your day.

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To do also has a suggestion tool so

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you can go faster in your search.

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The tool here groups your tasks according

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to the deadlines you set before hand.

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Tasks added the last time you plan your day.

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Tasks that are approaching due date.

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Tasks that are late.

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And finally, tasks on which

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you haven't set a deadline.

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Simply Press the plus sign next to

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the task you wish to add to your day.

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This one now appears in your list and

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you can of course add new task directly

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to your day by pressing that button.

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Simply name your task,

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choose whether it should also

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appear in another list and complete

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the different settings as seen

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in the create a new task video.

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You also have several options

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for this list through this menu.

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Change your tasks.

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By selecting them involved and

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moving them to another list

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or changing their deadlines.

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Sort your tests through different filters.

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Press the cross next to filter to remove it.

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Change the graphic theme on your list

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by assigning it a color. Or photo.

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And finally choose to hide or

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display that asks you have completed.

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During the day, check off the task

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you have advanced on as you go.

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At the end of the day,

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whether you are done or not,

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the task are removed from the

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list so you can plan your task

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freely again the next day.

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