Teams - Plan a meeting based on a conversation Tutorial

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to organize and conduct online meetings using the chat features of a communication platform. It outlines the steps to initiate a meeting, invite participants, and utilize various functionalities during the meeting.

Chapitres :

Introduction to Online Meetings
In today's digital workspace, organizing online meetings has become essential for effective communication and collaboration. This guide will walk you through the process of starting an online meeting, inviting team members, and utilizing the features available during the meeting.
Starting an Online Meeting
To initiate an online meeting, follow these steps: - Navigate to the chat tab of the channel or any other conversation tab. - Click on the 'Start a Meeting' button. This feature allows you to hold an impromptu meeting without sending notifications to all members. - A video preview will appear immediately, allowing you to prepare before joining. - If you have a camera, name your meeting and click on 'Join Now' to enter the meeting.
Inviting Participants
Once you are in the meeting, you can invite other team members to join: - Click on the names of team members who are part of your team to invite them. - Each invited member can join the meeting by clicking 'Join' after seeing the video icon next to the channel's name, which indicates that a meeting is in progress.
Meeting Features
During the meeting, you can take advantage of several features: - Share files, audio, videos, and screens to enhance collaboration. - If you started the meeting from an existing conversation, you can access all previous messages by clicking on the chat icon.
Post-Meeting Notifications
After the meeting concludes, team members who were unable to participate will be informed of the meeting's occurrence. They can return to the channel and find details about the meeting in the relevant conversation or channel.
Conclusion
Organizing online meetings is a straightforward process that enhances team collaboration. By following the steps outlined in this guide, you can effectively start meetings, invite participants, and utilize various features to ensure productive discussions.

FAQ :

How do I start an online meeting?

To start an online meeting, click the 'Start a Meeting' button in the chat tab or any other conversation tab. This will allow you to hold an impromptu meeting in a channel.

Can I invite people to join my meeting?

Yes, once you are in the meeting, you can invite team members by clicking on their names. They can join by clicking 'Join' after seeing the video icon next to the channel's name.

What happens if someone misses the meeting?

If someone is unable to participate in the meeting, they can see that it took place by returning to the channel, where it will be indicated in the relevant conversation.

What features are available during a team meeting?

During a team meeting, participants can share files, audio, videos, and screens to enhance collaboration.

Is there a notification when a meeting starts?

No, the 'Start a Meeting' button does not launch any call or send notifications. Participants will see the video icon indicating that a meeting has started.

Quelques cas d'usages :

Organizing Team Meetings

Use the 'Start a Meeting' feature to quickly organize team meetings for project updates or brainstorming sessions. This can improve communication and collaboration among team members.

Conducting Training Sessions

Leverage online meetings to conduct training sessions for new employees. By sharing screens and videos, trainers can provide a more interactive learning experience.

Client Consultations

Use the meeting feature to hold consultations with clients. This allows for real-time discussions and the ability to share relevant documents and presentations.

Remote Collaboration

Facilitate remote collaboration by organizing meetings with team members in different locations. This can enhance productivity and ensure everyone is aligned on project goals.

Post-Meeting Follow-ups

After a meeting, team members who missed it can catch up by reviewing the chat history and messages in the channel, ensuring they stay informed about decisions made.

Glossaire :

Start a Meeting

A feature that allows users to initiate an impromptu online meeting within a channel.

Join Now

A button that participants click to enter an ongoing meeting.

video preview

A visual display that appears immediately before joining a video meeting, allowing users to check their camera setup.

team member

An individual who is part of a specific team within the platform and can join meetings organized by other members.

chat icon

An icon that users click to access the chat pane, where they can view messages from previous conversations.

screen sharing

A feature that allows participants to display their computer screen to others during a meeting.

audio and video sharing

The capability to share sound and video content with other participants during a meeting.

channel

A designated space within the platform where team members can communicate and collaborate.

00:00:02

Whether you are in the chat tab of the

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channel or in conversations of other tabs,

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you can easily and quickly

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organize an online meeting.

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The Start a Meeting button allows

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for holding an impromptu meeting,

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and since it takes place in a channel,

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everyone can join it.

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Note that using the Meet Now

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button will not launch any

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call or send any notification.

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A video preview appears immediately.

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If you have a camera,

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name the meeting then click on Join Now.

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Once you're in the meeting,

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you can invite people to participate

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if they are members of your team,

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just by clicking on their name.

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Each team member can join by

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clicking Join after seeing the video

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icon next to the channel's name,

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indicating that a meeting has started.

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Team meetings include sharing files,

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audio, videos and screens.

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Please note that if you start the

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meeting from an existing conversation,

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you will find all your messages in

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this pane by clicking on the chat icon.

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Once the meeting is over,

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those who were unable to participate

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will see upon returning to the

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channel that it took place in the

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relevant conversation or channel.

Mandarine AI: WHAT YOU SHOULD KNOW

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