Excel - Print a worksheet on a specific number of pages Tutorial

In this video, you will learn how to print a worksheet on a specific number of pages using Microsoft 365. The video covers different methods to achieve this, such as adjusting margins, changing page orientation, and setting page breaks.
By following these steps, you can ensure that your worksheet prints in the desired size on the desired number of pages.
This tutorial will help you optimize your SEO visibility by providing a concise and fluent description of the process.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to effectively print a worksheet in Excel, ensuring it fits on three pages without compromising readability. It covers various methods including adjusting margins, changing page orientation, using page breaks, and scaling the worksheet.

Chapitres :

Introduction
Printing worksheets in Excel can sometimes be challenging, especially when the content exceeds the desired page count. This guide will explore different techniques to ensure your worksheet fits neatly on three pages while maintaining its readability and layout.
Adjusting Margins
One effective method to fit your worksheet on three pages is by adjusting the margins. To do this: - Click on the 'Page Layout' tab. - Select 'Margins' and then choose 'Narrow'. This adjustment will allow the entire worksheet to print in full size across three pages, while any empty pages will be grayed out and excluded from printing.
Changing Page Orientation
Another way to fit your worksheet is by changing its page orientation. Follow these steps: - Go to the 'Page Layout' tab. - Click on 'Orientation' and select 'Landscape'. This change will also help the worksheet print in full size on three pages.
Combining Page Orientation and Paper Size
For optimal results, you can combine page orientation with paper size. To do this: - Click on 'Orientation' and select 'Landscape'. - Then, click on 'Size' and choose 'Legal'. This combination will ensure that the entire worksheet fits on three pages while maintaining its readability.
Using Page Break Preview
To manually adjust how your worksheet prints, you can use the Page Break Preview feature: - Click on the 'View' tab and select 'Page Break Preview'. - A dotted line will indicate automatic page breaks. You can click and drag this line to adjust the layout. - After making adjustments, it’s advisable to use 'Print Preview' to ensure the content is still readable.
Setting Manual Page Breaks
If you want specific information to appear on the same page, you can manually set page breaks: - In the 'Page Layout' tab, click on 'Breaks' and select 'Insert Page Break'. - A solid line will indicate the manual page break. Repeat this for other rows as needed. This allows you to control where page breaks occur while still fitting the worksheet on three pages.
Adjusting Scale for Printing
You can also change the scale of your worksheet to fit it on fewer pages: - Locate the scale setting, which is typically set at 100%. - To fit the worksheet on three pages, decrease the scale next to 'Width' to '1 page wide'. - This adjustment will shrink the worksheet to three pages in length. Always check the 'Print Preview' to ensure readability after scaling.
Conclusion
In summary, there are multiple methods to ensure your Excel worksheet prints effectively on three pages. By adjusting margins, changing page orientation, using page breaks, and scaling the worksheet, you can maintain a clear and organized layout. Always remember to use 'Print Preview' to verify that the content remains readable after making adjustments.

FAQ :

How can I print my worksheet on fewer pages?

You can print your worksheet on fewer pages by adjusting the margins, changing the page orientation, or using the scale settings to fit the content onto the desired number of pages.

What is the difference between Portrait and Landscape orientation?

Portrait orientation prints the document vertically, while Landscape orientation prints it horizontally. Choosing the right orientation can help fit more content on a page.

What does the Page Break Preview feature do?

The Page Break Preview feature allows you to see where the automatic page breaks are set and to manually adjust them by dragging the dotted lines.

How do I ensure my printed worksheet is readable?

To ensure readability, use the Print Preview feature to check how the document will look when printed. Adjust the scale if necessary to make sure the text is not too small.

Can I manually set page breaks in my worksheet?

Yes, you can manually set page breaks by using the Page Break Preview view and selecting 'Insert Page Break' from the Page Layout tab.

Quelques cas d'usages :

Adjusting Print Settings for Reports

When preparing a report for a meeting, you can use the Page Layout features to ensure that the report fits neatly on three pages, making it easier for attendees to read and reference during the discussion.

Creating Professional Presentations

In a business setting, you can adjust the margins and orientation of your presentation slides to ensure they print correctly on the desired number of pages, enhancing the professionalism of your materials.

Preparing Financial Statements

When printing financial statements, you can use the scaling options to fit the entire document on fewer pages, ensuring that all necessary information is presented clearly and concisely.

Designing Marketing Materials

For marketing materials that need to be printed, adjusting the page layout settings can help fit graphics and text onto fewer pages, making the final product more visually appealing and easier to distribute.

Optimizing Worksheets for Client Reports

When creating client reports, using the Print Preview feature allows you to check the layout and make adjustments to ensure that all important data is visible and well-organized across the printed pages.

Glossaire :

Page Layout

A feature in spreadsheet software that allows users to adjust how the document will appear when printed, including margins, orientation, and size.

Margins

The blank spaces around the edges of a printed page. Adjusting margins can help fit more content on a page.

Orientation

The direction in which a document is printed, typically either Portrait (vertical) or Landscape (horizontal).

Page Break

A marker that indicates where a page ends and a new page begins when printing. Automatic page breaks are set by the software, while manual page breaks can be set by the user.

Scale

A setting that adjusts the size of the printed content. It can be set to fit the content on a specific number of pages.

Print Preview

A feature that allows users to see how their document will look when printed before actually printing it.

Zoom

A function that allows users to change the magnification level of the document on the screen, helping to view details more clearly.

00:00:07

than a page by just one column, resulting in six total pages.

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The page count is down here.

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But you want to print the entire worksheet on three pages.

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There are several ways to do this without shrinking the worksheet,

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possibly making it hard to read.

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Which way works best for a worksheet depends on

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its dimensions and how you want it to look when it prints.

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One way is to adjust the worksheet's margins:

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click the Page layout tab; click Margins; click Narrow.

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The page to the right is grayed out,

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meaning it doesn't contain data, and it therefore won't print.

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The entire worksheet will now print in full size on three pages.

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Another way to print the entire worksheet on three pages

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is to change the worksheet's page orientation:

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on the Page layout tab, click Orientation;

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click Landscape, and the entire worksheet will now print in

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full size, on three pages.

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To use a combination of page orientation and paper size,

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to make the worksheet fit on three pages,

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on the Page layout tab, I click Orientation, and click Landscape.

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It's still six pages,

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so I click Size, and click Legal,

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and the entire worksheet will now print in full size on three pages.

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You can also choose to shrink the worksheet

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to make it fit on three pages,

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but be careful that doing so doesn't make the worksheet hard to read.

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You can use the Page break preview view

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to configure how the worksheet will print:

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click the View tab; click the Page break preview view;

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a dotted line indicates an automatic page break;

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I put the mouse over it; click and hold the left mouse button;

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drag the dotted line to the right;

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and the worksheet is now on three pages.

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Since we shrunk the worksheet, it's a good idea to print

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preview and zoom to the actual size of the page

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to make sure you can still read it:

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click File; Print;

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click Zoom to page, in the lower right corner of Excel,

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and you can look at the preview and see if you can still read it.

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I want to have certain information on the same page,

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and I can do this by manually setting page breaks:

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in the Page break preview view,

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I click the row I want to set a page break above; you can also click a column.

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On the Page layout tab, I click Breaks;

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and click Insert Page Break.

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The manual page break is marked by a solid line.

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I select another row, and do the same thing,

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and the worksheet will still print on three pages,

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but have page breaks where I want them.

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You can change the scale of a worksheet to make it print bigger or smaller:

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up here, on the Page layout tab,

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you can see that the worksheet scale is a 100%,

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and down here, that it will print on six pages.

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To make it print on three pages, we need to decrease the scale:

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click the arrow next to width, and click 1 page;

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this shrinks the worksheet to one sheet wide,

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which happens to shrink it to three pages in length; just what we want.

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Again, since we shrunk the worksheet, it's a good idea to

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print preview, to make sure you can still read it.

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You can also set the scale to a specific number:

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click the Scale down arrow, until the worksheet is the size you want.

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You can also click in Scale, and type a number.

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