Excel - Save, publish, and share Tutorial
In this video, you will learn how to save, publish, and share files using Microsoft 365. The video covers the features of Office apps like Word, Excel, and PowerPoint, which allow you to be creative and work together securely.
You can save your files in the cloud with OneDrive, making them accessible from anywhere.
Microsoft 365 allows you to store any type of file, including images, spreadsheets, and presentations.
You can also share and collaborate in real-time with your coworkers, whether you're in the office or on the go.
With the mobile apps and Office for the web, you can stay organized, connected, and productive from any device and browser.
This tutorial will help you master the essential skills of saving, publishing, and sharing files using Microsoft 365, enhancing your productivity and efficiency.
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Excel - A closer look at the ribbon
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Excel - Insert headers and footers
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Excel - Customize charts
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Excel - How things are organized
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Excel - Page numbers in depth
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Excel - Flash Fill
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Ink Equation
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AVERAGEIFS and IFERROR
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Convert a picture into Data with Excel
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3D Maps
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Three ways to add numbers in Excel Online
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Start with "Ideas" in Excel
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Create a combo chart
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More complex formulas
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COUNTIFS and SUMIFS
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Create a PivotTable report manually
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The nuts and bolts of VLOOKUP
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Manage conditional formatting
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Functions and formulas
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Copy a VLOOKUP formula
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Use formulas to apply conditional formatting
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Start using Excel
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Manage drop-down lists
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VLOOKUP: How and when to use it
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The SUMIF function
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New Chart types
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A closer look at the ribbon
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The SUM function
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How to simultaneously edit and calculate formulas across multiple worksheets
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AVERAGEIF function
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Look up values on a different worksheet
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Advanced formulas and references
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Using functions
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Take conditional formatting to the next level
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Insert columns and rows
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Print a worksheet on a specific number of pages
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Top tips for working in Excel Online
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How to link cells and calculate formulas across multiple worksheets
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A first look at Excel 2016
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Sort, filter, summarize and calculate your PivoteTable data
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Add numbers
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Customize charts
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Password protect workbooks and worksheets in detail
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Work with macros
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How to simultaneously view multiple worksheets
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Create a PivotTable and analyze your data
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Advanced filter details
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Subtract time
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How to track and monitor values with the Watch Window
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Print headings, gridlines, formulas, and more
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Create pie, bar, and line charts
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Freeze panes in detail
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AutoFill
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Password protect workbooks and worksheets
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More print options
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Copying formulas
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AutoFilter details
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How things are organized
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Input and error messages
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Conditionally format dates
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IF with AND and OR
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Introduction to Excel
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Assign a button to a macro
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Sort details
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Chat with your co-editors in real-time
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Insert headers and footers
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Header and footer details
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Drop-down list settings
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How to create a table
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Combine data from multiple worksheets
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Weighted average
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Print worksheets and workbooks
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Basic math
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Operator order
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Save your macro
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Save and print an Excel workbook
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Cell references
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Copy a chart
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TEXTJOIN
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Advanced IF functions
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Use conditional formatting
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Improved version history
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Add formulas and references
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Use slicers to filter data
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IFS
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Map Chart in Excel
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One click Forecasting
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Conditionally format text
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How to use 3-D reference or tridimensional formulas
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Nested IF functions
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Get going fast
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Copy and remove conditional formatting
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AutoFill and Flash Fill
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CONCAT
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Flash Fill
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Edit a macro
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Freeze or lock panes
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Average a group of numbers
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Drop-down lists
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Create a chart
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Sort and filter data
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SWITCH
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Share documents
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Microsoft Search
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MAXIFS & MINIFS
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Work simultaneously with others on a workbook
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Translate your Excel spreadsheets
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Page numbers in depth
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Check Accessibility in Excel
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Funnel Chart
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Accessibility in Excel
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Use slicers, timelines and PivotCharts to analyze your pivotetable data
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XLOOKUP (Advanced metrics)
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Insert an image in a cell with image function
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Create dynamic drop down lists
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Do things quickly with Tell Me
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Text before & after Function
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XLOOKUP (Basic metrics)
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Creating a forecast sheet with Excel
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Change chart type
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Generate a Chart with Copilot
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Use Copilot with Right-Click
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Sort, Filter, and Analyze Data with Copilot
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Generate Formulas with Copilot
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Format Data with Copilot
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Create an insights grid
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Generate formulas from a concept
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Use the Copilot pane
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Process text
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Sort and project using Copilot in Excel with Python
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Visualize and group using Copilot in Excel with Python
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Send an email with Power Apps and Outlook
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First steps with the patch function
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Create dynamic filters with named formulas
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Define centralized visibility rules
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Dynamic color palette with named formulas
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Introduction to named formulas
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First steps with variables
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Create new entries
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Easily edit your data
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Add a form to your app
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Customize data display
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Prepare your dynamic galleries
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Reusable components
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Structure your layout
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Master containers
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Optimize large data processing
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Galleries : a first look
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Add and manage data sources
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Controls explained and applied
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The Power Apps interface
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Why choose Power Apps?
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Visualize and group using Copilot in Excel with Python
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Improve a quiz with Copilot
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Sort and project using Copilot in Excel with Python
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Adapt Your Communication
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Adopt good meeting habits with Viva Insights
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Prepare and Run Your Meetings Effectively
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Organize Your Work Environment
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The DESC Method
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Use the Whiteboard Tool
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Use Microsoft Forms to Survey Your Team
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Motivators and Blockers
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The 5 Whys
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Use the F.A.I.R. Method
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Adapt Your Feedback to the Dominant Energy Tendency
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Use the Microsoft 365 Ecosystem
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The Pomodoro Method
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Use Microsoft 365 to Foster Motivation
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Use Planner to Align My Team's Priorities
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Set SMART Goals with Microsoft 365 Tools
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Is a hacker always a cybercriminal?
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Will I know what to do if I get hacked?
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Do I have to be an IT expert to protect myself?
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Do cybercriminals only target large companies?
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Are all files safe as long as I open them with trusted software?
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Is contactless payment safe ?
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Are online payments riskier than in-store ones?
- 01:21
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Is cloud storage less secure than my personal computer?
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Is scanning a QR code always safe?
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Can my mobile apps do anything without my permission?
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Is public Wi-Fi safe if no password is required?
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Is the sender’s email address enough to verify a message?
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Can I safely click a link in a message?
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Does connecting to a well-known website guarantee its safety?
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Am I safe online if I’m careful?
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Does private browsing make me anonymous?
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Are updates useless if everything works fine?
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Is a firewall the same as an antivirus?
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Does my antivirus block all threats?
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Is a free antivirus good enough?
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Is signing in with Google or Facebook a bad idea ?
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Is my password secure if it contains an @ and a number?
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Is a strong password all I need to stay safe?
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Unlock new possibilities with the Mistral Canvas
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Mistral at the service of coding
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Analyze and compare your documents with Mistral
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Generate your images and visuals with Mistral AI
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Use Mistral AI to summarize online information
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Exchange and manage your conversations with Mistral AI
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Explore Mistral AI's generative options
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Set up your Mistral workspace
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Discover Mistral, the French-style AI
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Instant alerts tailored to your activities
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Seamless collaboration inside Microsoft Teams
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Easy sharing with your team or organization
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Relevant views to highlight your information
- 01:52
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Clear insights through filters and sorting
- 02:06
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A well-structured form for easy entry
- 01:17
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The right column type for each data set
- 02:35
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Custom columns to match your needs
- 02:09
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Smooth updates and management for any list
- 01:06
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Simple ways to add data to your list
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Excel data turned into a dynamic list
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A fully custom list built from scratch
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A quick setup with ready-made templates
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Mobile access to your lists made simple
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The essentials of the Lists interface
- 02:01
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The key reasons to use Microsoft Lists
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Personality and tone for a believable rendering
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Extract Text from an Image
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Reply to an Email with Copilot
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Create SharePoint Pages with Copilot
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Query an Attached Meeting
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Plan with Copilot
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Share Requests with Your Team
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Translate a presentation
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Generate a Video
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Add Speaker Notes
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
- 01:31
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
- 01:39
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Copilot Studio agent settings
- 01:33
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Add new actions
- 01:54
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Create a first action
- 01:59
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Manage topics
- 01:51
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Manage knowledge sources
- 01:11
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Create an agent with Copilot Studio
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Access Copilot Studio
- 01:09
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Get started with Copilot Studio
- 01:25
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Introduction to PowerBI
- 00:60
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Introduction to Microsoft Outlook
- 01:09
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Introduction to Microsoft Insights
- 02:04
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Introduction to Microsoft Viva
- 01:22
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Introduction to Planner
- 00:56
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Introduction to Microsoft Visio
- 02:07
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Introduction to Microsoft Forms
- 00:52
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Introducing to Microsoft Designer
- 00:28
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Introduction to Sway
- 01:53
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Introducing to Word
- 01:00
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Introducing to SharePoint Premium
- 00:47
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Create a call group
- 01:15
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Use call delegation
- 01:07
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Assign a delegate for your calls
- 01:08
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Ring multiple devices simultaneously
- 01:36
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Use the "Do Not Disturb" function for calls
- 01:28
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Manage advanced call notifications
- 01:29
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Configure audio settings for better sound quality
- 02:08
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Block unwanted calls
- 01:24
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Disable all call forwarding
- 01:09
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Manage a call group in Teams
- 02:01
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Update voicemail forwarding settings
- 01:21
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Configure call forwarding to internal numbers
- 01:02
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Set call forwarding to external numbers
- 01:03
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Manage voicemail messages
- 01:55
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Access voicemail via mobile and PC
- 02:03
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Customize your voicemail greeting
- 02:17
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Transfer calls with or without an announcement
- 01:38
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Manage simultaneous calls
- 01:52
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Support third-party apps during calls
- 01:53
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Add participants quickly and securely
- 01:37
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Configure call privacy and security settings
- 02:51
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Manage calls on hold
- 01:20
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Live transcription and generate summaries via AI
- 03:43
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Use the interface to make and receive calls
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Draft a Service Memo
- 02:33
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Extract Invoice Data and Generate a Pivot Table
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Formulate a Request for Pricing Conditions via Email
- 02:32
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Analyze a Supply Catalog Based on Needs and Budget
- 02:41
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SharePoint Page Co-Editing: Collaborate in Real Time
- 02:14
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
- 01:43
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Configure a Copilot Agent
- 02:39
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Describe a copilot agent
- 01:32
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Rewrite with Copilot
- 01:21
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Analyze a video
- 01:21
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Use the Copilot pane
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Process text
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Create an insights grid
- 01:19
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Generate and manipulate an image in PowerPoint
- 01:47
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Interact with a web page with Copilot
- 00:36
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Create an image with Copilot
- 00:42
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Summarize a PDF with Copilot
- 00:41
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Analyze your documents with Copilot
- 01:15
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Objectifs :
This document aims to provide a comprehensive overview of the various options available in Excel for saving, sharing, and ensuring compatibility with older versions. It highlights the transition from Excel 2003 to the newer formats and offers practical steps for users to follow.
Chapitres :
-
Introduction to Excel Saving Options
Excel offers a variety of options for saving, printing, exporting, and sharing workbooks. Understanding these options is crucial for efficient file management and collaboration. -
Saving Workbooks
Typically, users save files directly to their computers. However, Excel also allows saving workbooks to online services such as Office 365, SharePoint, and OneDrive. By logging into your account, you can save your workbook to OneDrive, enabling access from any internet-connected computer. -
Sharing Workbooks
After saving a workbook, you can share it with others by clicking the 'Share' button. Additionally, Excel provides options to export your workbook in various file formats, including PDF. -
Compatibility with Excel 2003
When transitioning from Excel 2003 to the newer Excel formats, it's important to consider compatibility. The older Excel 2003 uses the .xls format, while the newer versions use .xlsx. To share a workbook with someone using Excel 2003, you can save it in the .xls format. Here’s how to do it: -
Using the Compatibility Checker
1. Navigate to the backstage view and select 'Info'. 2. Run the Compatibility Checker to identify any potential issues when saving in the older format. 3. Review the results and make necessary modifications. 4. Choose a location to save the file, and in the 'Save As' dialog box, change the 'Save as type' to 'Excel 97-2003 Workbook'. By following these steps, the recipient can open the workbook in Excel 2003. -
Alternative Compatibility Option
Another option for users of Excel 2003 is to download an add-in called the Compatibility Pack, which allows them to open newer Excel files. -
Conclusion
In summary, this guide provides essential information for users transitioning to the new Excel. While there is always more to learn, understanding these saving, sharing, and compatibility options will enhance your experience with Excel.
FAQ :
How do I save my Excel workbook to OneDrive?
To save your Excel workbook to OneDrive, first ensure you are logged into your OneDrive account in Excel. Then, click on 'File', select 'Save As', and choose OneDrive as the location to save your workbook. This allows you to access it from any computer connected to the Internet.
What is the difference between XLS and XLSX file formats?
XLS is the file format used by Excel 2003 and earlier versions, while XLSX is the format used by Excel 2007 and later. XLSX supports more features and larger file sizes compared to XLS.
How can I share my Excel workbook with others?
After saving your workbook, you can share it by clicking on the 'Share' button in Excel. This allows you to send a link to others so they can access the workbook.
What should I do if I need to share a workbook with someone using Excel 2003?
If you need to share a workbook with someone using Excel 2003, you can run the Compatibility Checker in Excel to identify any potential issues. Then, save the workbook in the older XLS format by selecting 'Excel 97-2003 Workbook' in the 'Save As' dialog box.
What is the Compatibility Checker in Excel?
The Compatibility Checker is a tool in Excel that checks for potential issues when saving a workbook in an older file format. It helps ensure that the document can be opened without problems in previous versions of Excel.
Quelques cas d'usages :
Saving Workbooks for Remote Access
Professionals can save their Excel workbooks to OneDrive to ensure they can access their files from any location. This is particularly useful for remote work or when collaborating with team members in different locations.
Sharing Reports with Clients
Consultants can use the sharing feature in Excel to send reports directly to clients. By saving the workbook to OneDrive and sharing the link, clients can view the latest updates without needing to email files back and forth.
Ensuring Compatibility with Older Versions
When working in a team that includes members using Excel 2003, users can utilize the Compatibility Checker to ensure their workbooks are saved in a format that is accessible to everyone, preventing any issues with file sharing.
Exporting Data for Presentations
Users can export their Excel workbooks as PDF files to create professional presentations. This is useful for sharing data in a format that is easy to read and does not require the recipient to have Excel installed.
Using Compatibility Pack for Legacy Systems
Organizations still using Excel 2003 can download the Compatibility Pack to enable them to open and edit files created in newer versions of Excel, ensuring they can work with the latest data without upgrading their software.
Glossaire :
Excel
A spreadsheet program developed by Microsoft that allows users to organize, format, and calculate data with formulas using a system of rows and columns.
Workbook
A file created in Excel that contains one or more worksheets, which are individual pages where data is stored and manipulated.
Office 365
A subscription service offered by Microsoft that includes access to Office applications and other productive tools through the cloud.
OneDrive
A cloud storage service from Microsoft that allows users to store files and data online, enabling access from any device connected to the Internet.
SharePoint
A web-based collaboration platform from Microsoft that integrates with Microsoft Office, allowing users to share and manage content, knowledge, and applications.
Portable Document Format, a file format developed by Adobe that presents documents in a manner independent of application software, hardware, and operating systems.
Compatibility Checker
A tool in Excel that checks for potential issues when saving a workbook in an older file format, ensuring that the document can be opened without problems in previous versions of Excel.
XLS
The file format used by Excel 2003 and earlier versions, which is different from the newer XLSX format.
XLSX
The file format used by Excel 2007 and later versions, which supports more features and larger file sizes compared to the older XLS format.
Compatibility Pack
An add-in for older versions of Excel that allows users to open and edit files created in newer versions of Excel.
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