Forms - Save time by creating your form with quick import Tutorial

In this video, you will learn about saving time by creating forms with quick import in Microsoft Forms.
The video covers the process of importing an existing file and generating a survey or quiz from it.
It provides guidelines for organizing the content and recommends using multiple choice or text-based question types.
You can upload PDF or Word documents and specify if it's a form or quiz.
The video demonstrates how to edit items, make necessary changes, and add more settings.
This feature in Microsoft Forms will help you save time and create forms or quizzes efficiently.

2:20
9204 views

Available in Microsoft365

Objectifs :

Learn how to efficiently create forms or quizzes in Microsoft Forms by using the Quick Import feature, which allows users to import questions and answers from existing Word or PDF documents.

Chapitres :

Introduction to Quick Import in Microsoft Forms
Creating forms or quizzes can often be a time-consuming task, especially when preparing questions and answers manually. Microsoft Forms offers a solution through its Quick Import functionality, which allows users to import existing documents directly into the platform, streamlining the process significantly.
Preparing Your Document
Before importing your document into Microsoft Forms, it is essential to prepare it correctly. Here are some guidelines to follow: - Use Microsoft Word or PDF formats for your document. - Structure your questions and answers clearly: - Use multiple choice or text-based question types. - Separate questions and statements by skipping a line. - Organize content vertically, especially for answers. - Avoid complex illustrations or formulas, as these can be added later in Microsoft Forms.
Importing Your Document
Once your document is prepared, you can upload it to Microsoft Forms. Follow these steps: 1. Navigate to the 'All My Forms' page in Microsoft Forms. 2. Click on the import button to start the process. 3. Specify whether your document is a form or a quiz. 4. Microsoft Forms will convert your document automatically. After the import, you can review the newly created form or quiz to ensure everything is in place.
Editing and Finalizing Your Form
After importing, you may need to make some adjustments: - Check the title and description of your form; they may be combined in one field and require separation. - Edit any items by clicking on them to make necessary changes. - A text field will be added for questions without answers in the original document, and multiple choice questions will be created as needed. You can also add more settings or items to enhance your form.
Conclusion
The Quick Import feature in Microsoft Forms is a powerful tool that saves time and effort when creating forms or quizzes. By following the preparation and import guidelines, users can efficiently transition from a Word document to a fully functional form, allowing for easy editing and customization.

FAQ :

How do I import a document into Microsoft Forms?

To import a document into Microsoft Forms, go to the 'All My Forms' page, click the import button, and upload your prepared Word or PDF document. Ensure your document follows the layout rules for a seamless import.

What types of questions can I use in Microsoft Forms?

Microsoft Forms supports multiple choice and text-based question types. It's recommended to use these formats for optimal results during the import process.

Can I edit my form after importing it?

Yes, after importing your document, you can click on any item in your form to edit it or add more settings as needed.

What file formats are supported for import in Microsoft Forms?

Microsoft Forms supports importing documents in PDF and Word formats only.

What should I avoid when preparing my document for import?

Avoid adding complex illustrations or formulas in your document. Keep the layout simple by separating questions and statements with a blank line.

Quelques cas d'usages :

Creating a Survey for Customer Feedback

A marketing team can use Quick Import in Microsoft Forms to create a customer feedback survey by preparing a Word document with multiple choice questions. This saves time and ensures that the survey is ready for distribution quickly.

Educational Quizzes for Students

Teachers can prepare quizzes in Microsoft Word and use the Quick Import feature to convert them into interactive quizzes in Microsoft Forms. This allows for efficient assessment of student knowledge without the need for manual entry.

Event Registration Forms

Event planners can create registration forms in Word and import them into Microsoft Forms. This streamlines the process of collecting attendee information and preferences, making event management more efficient.

Employee Feedback Collection

HR departments can prepare feedback forms in Word and use Quick Import to gather employee insights. This helps in improving workplace culture and addressing employee concerns effectively.

Market Research Data Collection

Market researchers can draft surveys in Word and import them into Microsoft Forms to collect data from participants. This method enhances productivity and allows for quick adjustments to the survey based on initial responses.

Glossaire :

Microsoft Forms

A web-based application that allows users to create surveys, quizzes, and polls easily.

Quick Import

A functionality in Microsoft Forms that allows users to import existing documents (Word or PDF) to create surveys or quizzes quickly.

Multiple Choice Question

A type of question where respondents select one or more options from a list of choices.

Text-Based Question

A type of question that requires respondents to provide a written answer.

Layout Rules

Guidelines that help format a document correctly for import into Microsoft Forms, ensuring a seamless transition.

Vertical Organization

Arranging content in a top-to-bottom format, which is recommended for clarity in Microsoft Forms.

PDF

Portable Document Format, a file format used to present documents in a manner independent of application software, hardware, and operating systems.

Word Document

A file created using Microsoft Word, which can be imported into Microsoft Forms for quiz or survey creation.

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Most users prepare questions

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and answers ahead of time in

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Microsoft Word, for instance,

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before creating their form or quiz.

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In Microsoft Forms,

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double entry is a waste of time.

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Microsoft Forms has introduced a new

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functionality to quickly import the existing

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file and generate a survey or quiz for it.

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To save time, go to All My Forms page.

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Then use this button to start the import.

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Just follow a few simple layout rules

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so the import to the Microsoft Forms

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app is seamless.

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These rules can be found here.

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Let's see what the correspond

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to in a text document.

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Microsoft Forms recommends that you use

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multiple choice or text based question types.

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Separate your questions and statements simply

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by skipping a line with no particular layout.

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Organize your content vertically,

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especially to write your answers.

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Don't add complex illustrations or formulas.

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You can complete these items

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later directly in Microsoft Forms.

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After your document is successfully prepared,

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you can upload it to Microsoft Forms.

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Only use PDF and Word documents,

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then specify if your

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document is a form or quiz.

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Microsoft Forms then converts your document.

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Once done,

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you can import another document

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or start revising your new form to

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check that everything is in its

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place and add other items if needed.

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We can see that most of our items

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have been imported correctly.

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Here we can find the title of

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our form and its description.

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A section has also been created,

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but its title and description have

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been added to the same field.

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To edit an item,

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simply click on it and make

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the necessary changes.

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A text field was automatically added

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for questions that did not contain

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answers in the initial Word document.

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And a multiple choice question

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was also created from here.

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The steps are relatively the same as

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starting from scratching Microsoft Forms.

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Just click on any item to edit

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it or perhaps add more settings.

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Now you know how to save time by

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creating forms or quizzes with

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Quick Import in Microsoft Forms.

Mandarine AI: WHAT YOU SHOULD KNOW

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