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Sway - Sharing a Sway Tutorial

In this video, you will learn how to share your Microsoft Sway presentations.
Microsoft Sway is an application included in the Microsoft 365 suite that allows you to easily create and share interactive reports, personal stories, and presentations without the need for web design or coding skills.
Once you have finalized your interactive web page, you can easily share it by sending the link to your Sway panel.
You can also configure privacy settings to have more control over the content you build and share.
Sharing your Sway presentations is quick and hassle-free, making it easy to collaborate and showcase your work.
This tutorial will guide you through the process of sharing your Sway presentations, ensuring that your content reaches a wider audience.

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4412 views

Available in Microsoft365

Objectifs :

This section aims to guide users on how to share their Sway presentations effectively, detailing the steps to grant permissions and the options available for sharing with specific individuals or groups.

Chapitres :

Introduction to Sharing Sway Presentations
Sharing your Sway presentation is a straightforward process that allows you to distribute your work to others easily. This guide will walk you through the steps to share your Sway, manage permissions, and understand the different sharing options available.
Steps to Share Your Sway
Once your Sway is ready, follow these steps to share it: 1. Click on the ellipsis (three dots) in the upper right corner of your Sway. 2. Select the share icon from the dropdown menu. 3. A link will be generated that you can use to share your presentation, for example, via email.
Managing Permissions
To grant permissions for your Sway presentation, you need to: 1. Open your presentation. 2. Click on the Share button. 3. Choose from the following options: - Share the link with specific people or groups, requiring them to enter their email address to view the presentation. - Share with anyone in your company who has the link. - Share with anyone who has the link, regardless of their affiliation.
Advanced Sharing Options
When sharing your Sway, you can also set additional permissions: - Require a password for access. - Share the Sway on social media platforms. For example, to share with another person, enter their email address and click on 'Invite'. This person will receive a link to access your Sway.
Accessing the Sway Presentation
Once the recipient receives the link, they can access the presentation by pasting the link into their browser. However, if they are not part of your company, they may be prompted to log in to their Office 365 account to view the content.
Conclusion
Sharing your Sway presentation is an essential skill that enhances collaboration and communication. By following the outlined steps and understanding the permissions available, you can effectively share your work with others while maintaining control over who can view it.

FAQ :

How do I share my Sway presentation?

To share your Sway presentation, click on the ellipsis, then the share icon. You will receive a link that you can send via email or share on social media.

Can I control who views my Sway?

Yes, you can control who views your Sway by setting permissions. You can share the link with specific people, groups, or anyone with the link.

What happens if someone tries to access my Sway without an account?

If someone tries to access your Sway without being part of your company or without the necessary permissions, they will be prompted to log in.

Is it possible to require a password to access my Sway?

Yes, you can set up password protection for your Sway, requiring users to enter a password before they can view the presentation.

Can I share my Sway on social media?

Yes, you have the option to share your Sway presentation on various social media platforms.

Quelques cas d'usages :

Corporate Training Presentations

Use Sway to create engaging training presentations for employees. By sharing the link with specific team members, you can ensure that only the intended audience has access to the training materials.

Project Updates for Stakeholders

Create a Sway presentation to update stakeholders on project progress. Share the link via email, allowing stakeholders to view the presentation at their convenience.

Marketing Campaigns

Utilize Sway to design visually appealing marketing campaign presentations. Share the presentation on social media to reach a wider audience and generate interest.

Event Planning

Develop a Sway presentation to outline event details and share it with team members. Use password protection to ensure that sensitive information is only accessible to authorized personnel.

Client Proposals

Create a professional Sway presentation for client proposals. Share the link with potential clients, allowing them to review your proposal easily and securely.

Glossaire :

Sway

Sway is a digital storytelling app from Microsoft that allows users to create and share interactive presentations, reports, and personal stories.

Share Icon

An icon that allows users to share content with others, typically represented by an arrow or a person symbol.

Link

A URL that directs users to a specific web page or resource, allowing them to access shared content.

Permissions

Settings that determine who can view or edit a document or presentation, often including options for specific users or groups.

Email Address

A unique identifier for an email account, used to send and receive electronic messages.

Office 365

A subscription service offered by Microsoft that includes access to various productivity applications and cloud services.

Social Media

Web-based platforms that allow users to create, share, and interact with content and other users, such as Facebook, Twitter, and LinkedIn.

Password Protection

A security feature that requires users to enter a password to access a document or presentation.

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and then on the share icon.

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You will be given a link that will allow you to share it,

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for example in an email.

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The recipients will then be able to view your presentation.

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If you want to grant permissions, you will need to open your presentation,

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and then click on the Share button.

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These options will allow you to share the presentation according

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to the criteria that you will have established.

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The first option allows you to share the link with specific people or groups,

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which means that these people will need to enter their email address

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in order to view this presentation.

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You can also share it with any other people in your company who have this link.

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Or you can share it with people who have the link.

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With respect to rights,

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you can send a link allowing you to view the presentation or to edit it.

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Note that even if you grant editing rights, there are more options allowing you

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to require a password for playing or editing the presentation.

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You also have the option of sharing the Sway on social media.

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For this example, we will share the Sway with another person.

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I will enter their email address here, and then I’ll click on Invite.

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This person will be able to access your Sway using this link.

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They will then be able to access the presentation by pasting the link

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in their browser connected to their Office 365 account.

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Here, the options don’t alIow them to make any edits.

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Let’s see what happens when I have the link without being part of the company.

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When I paste the link, the page indicates that I need to log in.

Mandarine AI: WHAT YOU SHOULD KNOW

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