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Sway - Duplicating and deleting a Sway Tutorial

In this video, you will learn about duplicating and deleting a Sway in Microsoft 365. The video covers how to navigate to the home page, view your presentation, and access options such as sharing a link, copying the presentation, or deleting it.
If you choose to copy the presentation, you can create another version.
The video also explains how to delete a Sway and where deleted Sways are stored temporarily.
This tutorial will help you efficiently manage your Sway presentations in Microsoft 365.

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4657 views

Available in Microsoft365

Objectifs :

This section provides guidance on navigating the Sway application after completing a presentation, including how to return to the home page, manage presentations, and understand the deletion process.

Chapitres :

Navigating Back to the Home Page
After completing your presentation, you can easily return to the home page by clicking on the Sway logo. This action will take you back to the main interface where you can access all your presentations.
Viewing and Managing Presentations
To manage your presentations, click on the ellipsis (three dots) icon. This will provide you with several options, including: - Viewing the presentation - Sharing a link to the presentation - Copying the presentation - Deleting the presentation If you choose to copy the presentation, a duplicate will be created, allowing you to work on a new version without altering the original.
Deleting Presentations
When you delete a presentation, it will move to a designated tab for deleted Sways. Presentations in this tab will remain accessible for 30 days. However, if you choose to empty the waste basket, these deleted presentations will be permanently removed from your account.

FAQ :

How do I return to the home page in Sway?

To return to the home page in Sway, simply click on the Sway logo located at the top of the interface.

What can I do with the ellipsis in Sway?

By clicking on the ellipsis, you can access additional options such as viewing the presentation, sharing a link, copying the presentation, or deleting it.

What happens when I delete a Sway presentation?

When you delete a Sway presentation, it moves to the waste basket where it will remain for 30 days. If you empty the waste basket, the presentation will be permanently deleted.

Can I recover a deleted Sway presentation?

Yes, you can recover a deleted Sway presentation within 30 days by accessing the waste basket. After 30 days, the presentation will be permanently deleted unless you have emptied the waste basket.

Quelques cas d'usages :

Creating a Marketing Presentation

A marketing team can use Sway to create visually appealing presentations that showcase their products. By duplicating existing presentations, they can easily modify content for different campaigns while maintaining a consistent format.

Educational Presentations

Teachers can utilize Sway to develop interactive lessons and presentations for their students. They can share links to their presentations with students and receive feedback through the sharing options.

Project Updates

Project managers can create Sway presentations to provide updates to stakeholders. By using the copy feature, they can maintain a record of previous updates while presenting the latest information.

Glossaire :

Sway

Sway is a presentation program from Microsoft that allows users to create and share interactive reports, presentations, and personal stories.

Ellipsis

An ellipsis is a series of three dots (...) used in user interfaces to indicate that more options are available when clicked.

Waste basket

In the context of digital applications, a waste basket refers to a temporary storage area for deleted items, allowing users to recover them within a certain timeframe.

Duplicate

To duplicate means to create an exact copy of an existing item, such as a presentation, allowing for modifications without altering the original.

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to go back to the home page, click on the Sway logo.

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Here, you can view the presentation that you just created.

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By clicking on the ellipsis, you will find other tools

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that will allow you to view the presentation,

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share a link, copy the presentation or delete it.

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If you decide to copy it, for example, you will duplicate the existing one

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to create another version.

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The second presentation appears here and you can delete it.

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The deleted Sways will appear in this tab.

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They will remain there for 30 days, but if you empty the waste basket,

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they will be deleted permanently.

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