PowerPoint - Save a PowerPoint presentation Tutorial

In this video, you will learn how to save a PowerPoint presentation.
The video covers the process of saving a presentation to your computer or to the cloud using Office 365, SharePoint, or SkyDrive.
It also explains how to access the saved file from any computer connected to the internet and how to share it with others.
Saving your presentation is crucial to prevent losing your hard work.
Additionally, the video briefly mentions printing options but emphasizes the importance of finishing the slides before printing.
This tutorial will help you effectively save and manage your PowerPoint presentations, ensuring that your work is secure and easily accessible.

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Available in Microsoft365

Objectifs :

Understand the importance of saving presentations in PowerPoint and learn how to save, print, and share presentations effectively.

Chapitres :

The Importance of Saving Presentations
Saving your presentation is crucial to prevent loss of work, especially in case of unexpected events like a power outage. Without saving, all your hard work could be lost.
Using the Quick Access Toolbar
To save your presentation, navigate to the Quick Access Toolbar at the top of the PowerPoint interface. This toolbar provides easy access to essential commands.
Understanding the Backstage View
When you save a presentation for the first time, you enter the Backstage view. This area is dedicated to file management tasks such as opening, saving, printing, sharing, exporting, and modifying PowerPoint options. It does not contain formatting commands.
Saving Your Presentation
In the Backstage view, 'Save As' is selected by default. Here, you can choose to save your presentation either on your computer or in the cloud using services like Office 365, SharePoint, or SkyDrive. If you are signed into your online account, you can browse for a location on SkyDrive, enter a filename, and click 'Save'. This allows you to access your file from any internet-connected computer and share it easily via email.
Continuing Work After Saving
After saving your presentation, you can continue to work on it. However, it is important to remember to save your changes regularly to avoid losing any updates.
Printing Your Presentation
To print your presentation, return to the Backstage view and select 'Print'. Here, you can preview how your slides will look once printed. Choose a printer and click 'Print' to finalize the process. Ensure that your slides are complete before printing.

FAQ :

How do I save a PowerPoint presentation?

To save a PowerPoint presentation, go to the Quick Access Toolbar and select 'Save' or 'Save As'. You can choose to save it on your computer or in the cloud using services like Office 365 or SkyDrive.

What is the Backstage view in PowerPoint?

The Backstage view in PowerPoint is where you can manage your files. It includes options for opening, saving, printing, sharing, and modifying settings, but does not include formatting commands.

Can I access my saved presentation from any computer?

Yes, if you save your presentation to a cloud service like SkyDrive, you can access it from any computer connected to the Internet.

How do I print my PowerPoint presentation?

To print your PowerPoint presentation, go to the Backstage view, select 'Print', choose your printer, and then click 'Print'. You can also preview how it will look before printing.

What should I do if I forget to save my presentation?

If you forget to save your presentation and experience a power outage, you may lose your work. It's important to save frequently to avoid losing any changes.

Quelques cas d'usages :

Saving Presentations for Remote Work

Professionals working remotely can save their PowerPoint presentations to cloud services like Office 365 or SkyDrive, allowing them to access and edit their work from any location, ensuring collaboration with team members.

Preparing for a Presentation

Before delivering a presentation, users can utilize the Print Preview feature to ensure that their slides will print correctly, allowing for physical handouts to accompany their digital presentation.

Collaborative Projects

Teams can save presentations to shared cloud storage, enabling multiple users to access and edit the document simultaneously, improving collaboration and efficiency in project development.

Backup and Recovery

By saving presentations to cloud services, users create a backup of their work, which can be recovered in case of hardware failure or accidental deletion, ensuring that important presentations are not lost.

Glossaire :

Backstage

A feature in Microsoft PowerPoint that provides access to file management options such as opening, saving, printing, sharing, and modifying settings.

Quick Access Toolbar

A customizable toolbar in Microsoft Office applications that provides easy access to frequently used commands.

Save As

An option that allows users to save a document under a new name or location, including saving to cloud services like Office 365, SharePoint, or SkyDrive.

Office 365

A subscription service offered by Microsoft that includes access to Office applications and other productivity services through the cloud.

SkyDrive

A cloud storage service from Microsoft that allows users to store files online and access them from any device connected to the Internet.

Print Preview

A feature that allows users to see how a document will look when printed before actually printing it.

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other than writing it of course is saving it.

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For example, if the power were to go out right now,

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all of our hard work would be gone unless we'd save it to a file.

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Here's an easy way to do that.

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Move up here to this set of commands called the Quick access toolbar

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and click Save.

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The first time you save a presentation,

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you come to this area called the Backstage.

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You won't find any formatting commands here, the Backstage is all about opening,

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saving, printing, sharing, exporting and modifying PowerPoint options.

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In other words, all that behind the scenes stuff.

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Save as is selected when you first save a presentation;

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here you choose whether you want to save it to your computer

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or to the cloud using Office 365 SharePoint or SkyDrive.

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I've already signed into my online account,

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so now I can click here and browse for a location on my SkyDrive,

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enter a filename and click Save.

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It's just like saving to a computer,

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except that now I can access the file on any computer connected to the Internet,

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or I can share it with others

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by sending an email message containing a link to the online file.

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After you save your presentation, you can keep working on it if you want,

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but remember to save it often so you don't lose any new work.

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If you want to print your presentation,

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click the File tab to go to the Backstage

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and click Print;

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you can see a preview of how it'll look after it's printed.

00:01:45

Select a printer here, then click Print.

00:01:50

However before we do any printing, we need to finish the slides.

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