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Outlook - Clean Up Your Inbox Tutorial

Learn how to effectively manage your mailbox storage in Outlook. Monitor and control the space your emails and folders use to keep your account running smoothly. Clear out older emails while keeping recent ones, and free up space by deleting unnecessary items. Discover the detailed view of folder sizes and message counts to keep your inbox organized. Don't miss out on this essential tutorial for Outlook users!

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Available in Microsoft365

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This allows you to monitor and control how much space your emails

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and folders are using helping to keep your account running smoothly.

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Click on the gear icon to open settings

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in the left hand menu under the accounts section, select storage.

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You'll see an overview of your total storage. 49.5 gigabytes showing here

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along with a breakdown of how much space each folder is using.

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The managed storages.

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Section provides a detailed view of the size of each

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folder and how many messages it contains for any folder you

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can click empty to delete all the items and free

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up space in the drop down menu will appear other options

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you can delete everything or just remove items that are older than 36 or 12 months.

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This is particularly useful if you want to clear

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out older emails while keeping more recent ones.

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It's ideal for cleaning up folders like deleted items,

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drafts

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or sent items

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where older messages tend to build up over time without being needed.

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And here we are,

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you now know how to effectively manage your mailbox storage in outlook

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