SharePoint (Modern Sites) - Work together on the same document Tutorial
Learn to collaborate effectively on a SharePoint document and discover how to work smoothly as a team. Explore sharing features, simultaneous editing, and change tracking for optimal collaboration.
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SharePoint (Modern Sites) - Share a document to someone outside of my SharePoint site
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SharePoint (Modern Sites) - Use the filter pane in a library
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SharePoint (Modern Sites) - Use version history
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SharePoint (Modern Sites) - Work together on the same document
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SharePoint (Modern Sites) - Open and work on a document
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SharePoint (Modern Sites) - Rename and find a document
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SharePoint (Modern Sites) - Create a SharePoint site
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Create and modify a group
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Recovering deleted items (Recycle bin and Second-stage recycle bin)
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Join a group
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Accessing applications from a group
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Creating a group
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Granting access to the SharePoint site to someone outside the company
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How to launch a New Teams Meeting in Outlook
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Work together on the same document
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Do I share with OneDrive, SharePoint, or TEAMS?
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Restoring an earlier version of your document
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Introducing Office 365 Groups
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Sharing a folder or document with someone outside the company
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Having a conversation within a group
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Creating a personalized permission level
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Targeting content using a specific audience
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Checking the granted shares
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Remove a member from a group
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Understanding the different types and roles of team sites in SharePoint
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Restricting a document to read-only mode (Extract a document)
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Create a meeting in the group calendar
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Creating a permission group
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Import, create, edit and share documents
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Use template to prepare your Agile SCRUM meeting
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Back up and saving notes
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How to approve a request
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Use and create a template
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Access to your recent documents
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How to request an approval
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Create a new group form or quiz in Microsoft Forms
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Creating or editing office documents in Engage
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Use Adobe sign
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Engaging and animating a group
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Create a team using a template
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Edit and enhance messages
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Reply to and react to a Teams conversation in an e-mail
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Share the link to collaborate or duplicate
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Interact in conversations
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Create a team and add members
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Creating or Joining a Team
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Creating and Joining a Meeting
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Manage a meeting
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How to add Klaxoon to a current Teams meeting?
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Overview of conversations
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How to integrate Klaxoon directly into a Teams meeting?
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Private and small group chats
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How to start a Teams meeting from Klaxoon?
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Create a SharePoint news and send it via mail
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Take notes in meetings
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Create a SharePoint site
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File Management
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Interact in a conversation
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Create a document library
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Collaborate within a conversation with Microsoft Loop
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Create a folder or a file in a library
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Create Approval Templates
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Posting in a Channel
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Managing Teams and Channels
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Creating a Channel
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Store files in conversations
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Make a New Approval Request
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Create and publish a SharePoint page
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Copilot in Teams Conversations
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Create a SharePoint Lists
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Copilot After Teams Meetings
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Create and Send Signatures with Dedicated Services
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Generate a usage report for my SharePoint site
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Copilot During Teams Meetings
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Customise my SharePoint site navigation
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Integrate Klaxoon in a Teams Channel
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Use Templates for Document Creation
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Use version history
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Manage Document Approval
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Customise my site Homepage
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Enable Klaxoon as an App in Teams
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Manage Storage Spaces on Teams
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Open and work on a document
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Synchronise a SharePoint document library
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Rename and find a document
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Set Up Monitoring in a Channel with an RSS Feed
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Add and Explore Workflows
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Find All Shares from the Same Person
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Make a File Request
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The Bcc Field in Detail
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Create your reservation page for appointment booking (Bookings)
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Share and Collaborate OneDrive
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Add and manage multiple accounts on Outlook
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Send a survey or questionnaire by email
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Create an appointment or meeting
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Create a Meeting Poll
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Use the Meeting Dashboard
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Send Emails on Behalf of Someone Else
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Respond to a meeting
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Share a task list
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Manage Teams online meeting options
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Collaborate directly during an event with Microsoft Loop and Outlook
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Create a collaborative email with Microsoft Loop and Outlook
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Respond to a Meeting Poll
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Create a task from a message
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Prevent transfer for a meeting
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Open a Shared Calendar
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Use the Scheduling Assistant
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Calendar Delegation Setup
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Share a document securely with Outlook
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Share Your Calendar
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Use a Shared Mailbox
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Mailbox Delegation Setup
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View Other Calendars
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Create and Manage Appointments in Delegated Calendars
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Respond to invitations as a delegate
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SharePoint Page Co-Editing: Collaborate in Real Time
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Mobile access to your lists made simple
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Relevant views to highlight your information
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The key reasons to use Microsoft Lists
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A quick setup with ready-made templates
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A well-structured form for easy entry
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Instant alerts tailored to your activities
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A fully custom list built from scratch
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The essentials of the Lists interface
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Excel data turned into a dynamic list
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Simple ways to add data to your list
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Smooth updates and management for any list
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Easy sharing with your team or organization
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Custom columns to match your needs
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The right column type for each data set
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Seamless collaboration inside Microsoft Teams
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Clear insights through filters and sorting
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Is a hacker always a cybercriminal?
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Will I know what to do if I get hacked?
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Do I have to be an IT expert to protect myself?
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Do cybercriminals only target large companies?
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Are all files safe as long as I open them with trusted software?
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Is contactless payment safe ?
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Are online payments riskier than in-store ones?
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Is cloud storage less secure than my personal computer?
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Is scanning a QR code always safe?
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Can my mobile apps do anything without my permission?
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Is public Wi-Fi safe if no password is required?
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Is the sender’s email address enough to verify a message?
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Can I safely click a link in a message?
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Does connecting to a well-known website guarantee its safety?
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Am I safe online if I’m careful?
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Does private browsing make me anonymous?
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Are updates useless if everything works fine?
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Is a firewall the same as an antivirus?
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Does my antivirus block all threats?
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Is a free antivirus good enough?
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Is signing in with Google or Facebook a bad idea ?
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Is my password secure if it contains an @ and a number?
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Is a strong password all I need to stay safe?
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Unlock new possibilities with the Mistral Canvas
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Mistral at the service of coding
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Analyze and compare your documents with Mistral
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Generate your images and visuals with Mistral AI
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Use Mistral AI to summarize online information
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Exchange and manage your conversations with Mistral AI
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Explore Mistral AI's generative options
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Set up your Mistral workspace
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Discover Mistral, the French-style AI
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Instant alerts tailored to your activities
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Seamless collaboration inside Microsoft Teams
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Easy sharing with your team or organization
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Relevant views to highlight your information
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Clear insights through filters and sorting
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A well-structured form for easy entry
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The right column type for each data set
- 02:35
- Viewed 23 times
-
Custom columns to match your needs
- 02:09
- Viewed 23 times
-
Smooth updates and management for any list
- 01:06
- Viewed 24 times
-
Simple ways to add data to your list
- 01:06
- Viewed 25 times
-
Excel data turned into a dynamic list
- 02:08
- Viewed 25 times
-
A fully custom list built from scratch
- 01:34
- Viewed 26 times
-
A quick setup with ready-made templates
- 01:34
- Viewed 28 times
-
Mobile access to your lists made simple
- 01:37
- Viewed 32 times
-
The essentials of the Lists interface
- 02:01
- Viewed 25 times
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The key reasons to use Microsoft Lists
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Personality and tone for a believable rendering
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Extract Text from an Image
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Reply to an Email with Copilot
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Create SharePoint Pages with Copilot
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Query an Attached Meeting
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Plan with Copilot
- 01:15
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Share Requests with Your Team
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Translate a presentation
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Generate a Video
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Add Speaker Notes
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
- 01:24
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
- 01:03
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Manage voicemail messages
- 01:55
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Draft a Service Memo
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Extract Invoice Data and Generate a Pivot Table
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Analyze a video
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Use the Copilot pane
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Process text
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Create an insights grid
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Generate and manipulate an image in PowerPoint
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Edit in Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Objectifs :
Understand how to collaboratively work on documents using Microsoft SharePoint, including real-time editing, version history, and user identification.
Chapitres :
-
Introduction to Collaborative Document Editing
In today's digital workspace, collaboration is key. This section introduces the concept of collaborative document editing using Microsoft SharePoint, highlighting its importance in team projects. -
Accessing Documents in SharePoint
To begin working on a project, such as the Yosemite project, users can access the SharePoint library. By simply left-clicking on a document, it opens online, allowing for immediate editing. The system automatically saves all changes, ensuring that no work is lost. -
Simultaneous Document Access
One of the standout features of SharePoint is the ability for multiple users to open and edit the same document simultaneously. For instance, if one colleague, Amory, opens the document in dark theme, and another, Steven, opens it in light theme, both can see each other's presence in the document. -
Identifying Collaborators
Users can easily identify who else is working on the document. By clicking on a colleague's profile picture, they can view their location within the document. This feature enhances collaboration by allowing team members to coordinate their efforts effectively. -
Real-Time Updates
As changes are made by one user, such as Steven, those changes are reflected in real-time for all users. If Amory decides to make edits simultaneously, those updates are also visible to Steven immediately. This ensures that everyone is working on the most current version of the document. -
Version History for Error Management
In the event of mistakes or unwanted changes, SharePoint provides a version history feature. This allows users to revert to previous versions of the document, ensuring that any significant errors can be corrected without losing valuable work. -
Conclusion
Microsoft SharePoint facilitates seamless collaboration on documents, whether in Excel, Word, or PowerPoint. By enabling real-time editing and providing tools for user identification and version control, it enhances teamwork and productivity in any project.
FAQ :
What is Microsoft SharePoint used for?
Microsoft SharePoint is used for collaboration, document management, and storage, allowing teams to work together on projects and share information efficiently.
Can multiple users edit a document in SharePoint at the same time?
Yes, SharePoint allows multiple users to edit a document simultaneously, with real-time updates reflecting changes made by each user.
How can I revert to a previous version of a document in SharePoint?
You can revert to a previous version of a document by accessing the version history feature in SharePoint, which lists all changes made to the document.
What are the benefits of using a dark theme in applications?
The dark theme can reduce eye strain, especially in low-light conditions, and can also save battery life on devices with OLED screens.
What happens if two users make conflicting changes to a document?
SharePoint manages real-time collaboration by updating the document for all users, but if conflicts arise, users may need to resolve them manually.
Quelques cas d'usages :
Collaborative Project Management
Teams can use SharePoint to collaboratively manage projects by working on shared documents, tracking changes, and maintaining a single version of project files, which enhances communication and efficiency.
Real-Time Document Editing
In a scenario where a team is drafting a contract, multiple members can edit the document in real-time, ensuring that all input is captured immediately and reducing the time spent on revisions.
Version Control in Legal Documents
Legal teams can utilize SharePoint's version history feature to track changes in contracts and agreements, allowing them to revert to previous versions if necessary, which is crucial for compliance and accuracy.
Training and Onboarding
New employees can be onboarded using SharePoint by accessing shared training documents that multiple trainers can update simultaneously, ensuring that all information is current and accurate.
Remote Team Collaboration
Remote teams can leverage SharePoint to collaborate on documents from different locations, ensuring that everyone has access to the latest information and can contribute effectively, regardless of their physical location.
Glossaire :
SharePoint
A web-based collaboration platform developed by Microsoft that allows users to store, organize, share, and access information from any device.
Document Collaboration
The process of multiple users working on the same document simultaneously, allowing for real-time updates and changes.
Version History
A feature in document management systems that tracks changes made to a document over time, allowing users to revert to previous versions if necessary.
Dark Theme
A user interface option that uses a dark color palette for backgrounds and elements, which can reduce eye strain in low-light environments.
Light Theme
A user interface option that uses a light color palette for backgrounds and elements, providing a bright and clear display.
Cursor
A movable indicator on a computer screen that shows the user's current position for input or interaction.
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