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Retrieve content from breakout rooms

Vu 11 fois

Retrieve content from breakout rooms

Retrieve content from breakout rooms explains how each group room has its own chat space for messages, files, and shared items. It covers opening rooms, routing participants to rooms, and the organizer joining to monitor activity. It shows how room conversations appear as separate threads, how participants can ask questions or share files, and how shared items stay linked to the room even after leaving or closing. To revisit, return to Teams and open the room’s conversation.

Use the timer in Teams meetings

Vu 14 fois

Use the timer in Teams meetings

Use the timer in Teams meetings. The countdown appears at the top of the meeting after selecting More options and Timer from the menu. Choose duration, adjust minutes and seconds, and use quick-add buttons, then click Start. Pause, resume, or reset during the session, and change the duration as needed. When it reaches 0, Teams signals the end of the timer, helping a facilitator control the flow of the exercise or discussion without leaving the meeting.

Generate live captions and transcription during a meeting

Vu 13 fois

Generate live captions and transcription during a meeting

Start transcription during a meeting by selecting Record and Transcribe, then choose start transcription and ensure the spoken language matches participants. The transcript appears in a side panel and displays live text as speech occurs, distinct from live subtitles. You can view, read, and download the transcript after the meeting in different formats (Word or VTT) and delete it if you have rights. The transcript remains available in the meeting recap or chat for later reference.

Generate an attendance report

Vu 15 fois

Generate an attendance report

Open the teams attendance report by accessing the people panel during a meeting and selecting the three dots to download the participant list as a CSV file. After the meeting, open the chat or meeting summary, click the attendance tab, and view a summary with the number present, start and end times, and average participation. Details per participant show first participation, last departure, duration, and role. Use Download to export the CSV for Excel, then filter or archive as needed; ensure you are an organizer or co-organizer if the tab isn’t visible.

Use Microsoft Whiteboard in a meeting

Vu 13 fois

Use Microsoft Whiteboard in a meeting

Use Microsoft Whiteboard in a meeting. The video shows starting the whiteboard from within Teams, sharing it during a meeting, and using templates to avoid a blank page. It demonstrates selecting a brainstorming template, placing elements on the canvas, and using tools to move, draw, annotate, or add sentences. It covers adding reactions, comments, and the type tool, plus inserting content like images or links, setting a timer, and guiding participants with Follow Me. It also explains collaboration options, export, and post-meeting access.

Manage access to recording and transcription in Teams

Vu 13 fois

Manage access to recording and transcription in Teams

Access to recording and transcription in Teams is configurable per meeting. The video explains how to open a meeting from the team's calendar, go to meeting options, and adjust the recording and transcription access level. It covers options for granting access to everyone, restricting to organizers and co-organizers, or selecting specific people. It notes prerequisites like certain licenses, and cautions that changing settings mid-meeting may require restarting. It also mentions the impact on Copilot access.

Control the start of recording and transcription in Teams

Vu 13 fois

Control the start of recording and transcription in Teams

Start with the action of controlling recording and transcription in Microsoft Teams. The video walks through opening a meeting’s options in the calendar, then the recording and transcription section to adjust who can start recording and transcribing. It explains two main configurations: organizers, co-organizers, and presenters, which restrict or allow starting rights, and notes the owner permissions once recording begins. It also covers external participants and the security implications of these choices.

Prevent forwarding of a Teams meeting

Vu 19 fois

Prevent forwarding of a Teams meeting

Prevent forwarding of a teams meeting. The video explains two privacy settings: disabling invitation forwarding so attendees cannot pass the invite to others, and enforcing a waiting room to require approval before entry. It shows how to open the meeting, access response options to remove the forwarding check, and how to adjust who can bypass the lobby in meeting options. It also notes that while these measures improve security, they do not fully prevent sharing, so using a waiting room adds control over entry.

Configure and customize your Teams environment

Vu 14 fois

Configure and customize your Teams environment

Configure and customize your Teams environment explains how to edit a team: locate the team, open manage team, and modify details such as name, description, and privacy. It covers member permissions for channels, apps, tabs, and messages, plus guest permissions for external members. It also describes using mentions, generating and sharing a team code, and managing gifts or visual content. The video concludes with creating and using tags to notify specific member groups.

Manage privacy settings in Teams

Vu 16 fois

Manage privacy settings in Teams

Manage privacy settings in Teams. The video guides accessing settings via the three dots, then Privacy in the left menu, and describes blocks for business location, Do Not Disturb, priority contacts, and blocked contacts. It covers data use in diagnostics, the option to mute camera, mic, and screen sharing when the device locks, and how to enable diagnostic data display for troubleshooting. It also mentions end-to-end encrypted calls when supported, optional connected experiences, and the keyboard shortcut to unmute (Ctrl+Space).

Manage accessibility settings in Teams

Vu 16 fois

Manage accessibility settings in Teams

Open with an overview of Teams accessibility settings and how keyboard shortcuts help navigate. It covers viewing shortcuts by category, including general, navigation, compose, and action-related shortcuts, and how to enable or disable non-Teams shortcuts. The walkthrough then shows opening accessibility options from the three dots, selecting Hearing to explore sign language mode, Teletypewriter mode, captions and transcripts, and the offensive words filter. It also mentions single pointer controls as an alternative interaction method, and emphasizes tailoring settings to user comfort.

Change application settings in Teams

Vu 16 fois

Change application settings in Teams

Change application settings in Teams describes how to access the Settings by clicking the three dots and selecting Settings, then outlines sections for general startup behavior, appearance themes, chat and channel layout, notifications, accounts and organizations, privacy and accessibility, device hardware, call options, files and links, app authorization, and recognition features. It explains where to change startup options, theme, display preferences, message previews, notification controls, account switching, and device audio/video behavior, with concrete examples such as auto-start and theme choices.

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