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Teams - Manage access to recording and transcription in Teams Tutorial

Access to recording and transcription in Teams is configurable per meeting. The video explains how to open a meeting from the team's calendar, go to meeting options, and adjust the recording and transcription access level. It covers options for granting access to everyone, restricting to organizers and co-organizers, or selecting specific people. It notes prerequisites like certain licenses, and cautions that changing settings mid-meeting may require restarting. It also mentions the impact on Copilot access.

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Parteger

Available in Microsoft365

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you can choose precisely who will have the right to access the recording

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and transcription after a meeting.

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This setting is especially useful

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when you're hosting a meeting with sensitive information

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or when external participants are invited,

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as it prevents too many people from viewing the recorded content.

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Before you begin,

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keep in mind that this feature is

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only available if your organization has a Microsoft

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365 co-pilot

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or teams premium license.

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It's also important to know that the option

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isn't available for certain types of meetings,

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including channel meetings and impromptu meetings.

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If you don't see the setting described in this tutorial,

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it may be due to these limitations.

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To make the set up,

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start by opening your meeting from the team's calendar.

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Once the meeting is open,

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go to the meeting options.

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This will open a new page where you can manage your meeting's essential settings.

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On this page,

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you need to go to the section dedicated to recording and transcription.

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There you will find a setting that allows you to define who has access to these items.

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This is where you'll decide the level of access based on your context.

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When you open this setting

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you can choose between several levels.

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If you select the option that allows everyone,

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all participants

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will be able to access the recording and transcript.

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If you prefer to limit access,

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you can choose the option that restricts

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access only to the organizer and co-organizer.

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You can also select an option to allow only certain people,

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giving you the option to set a restricted circle.

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Such as when only a few people need

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to reread the transcript or find a specific passage

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for secure use,

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it is recommended that you make the setting before the meeting starts

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as this way you remain in control as soon as the invitation is sent.

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If you change the setting while the meeting is already in progress,

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remember that the change may require you to end the meeting

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and then restart it in order for it to apply correctly.

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It is therefore best to anticipate and check these options as early as planning.

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Finally,

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keep in mind that this choice has a direct

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impact on the AI assistance related to the meeting.

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When a participant does not have access to the recording or transcript,

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they will not be able to use copilot on that meeting

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even if copilot is enabled during the exchange.

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At this point

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you have set up a simple and effective configuration

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to control access to the recording

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and transcription.

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Before you send your invitation,

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make it a habit to check the setting,

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specially when external people are joining,

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to protect your information and ensure that

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your meeting content is managed more securely.

Mandarine AI: WHAT YOU SHOULD KNOW

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