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Teams - Control the start of recording and transcription in Teams Tutorial

Start with the action of controlling recording and transcription in Microsoft Teams. The video walks through opening a meeting’s options in the calendar, then the recording and transcription section to adjust who can start recording and transcribing. It explains two main configurations: organizers, co-organizers, and presenters, which restrict or allow starting rights, and notes the owner permissions once recording begins. It also covers external participants and the security implications of these choices.

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Parteger

Available in Microsoft365

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who will have the right to start recording

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and transcribing during a meeting.

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This setting can be found in the meeting options

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in the

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recording and transcription section,

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and it only appears if your environment has the necessary features,

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including Teams premium or a co-pilot license

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to handle this level of control.

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To make the adjustment,

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open your meeting from the team's calendar

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and then go to options

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in the recording and transcription section,

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look for the who can record and transcribe option.

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Microsoft specifies that this setting is used to manage who can start the recording

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and importantly

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that the person who starts the recording

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becomes the owner of the recording

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and will be able to delete it later.

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When you choose the organizer and co-organizer option,

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you limit the right to start recording in transcription

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to a very small circle.

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This is usually the preferred option

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when the meeting contains sensitive information,

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as it greatly reduces the risk of another

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participant initiating the recording without you having anticipated it

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when you choose the

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organizers,

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co-organizers,

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and presenters option.

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You also allow presenters to start recording and transcribing.

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This option is useful if you delegate the facilitation of the meeting

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to one or more participants,

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but it requires an immediate point of vigilance.

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As soon as a person is a presenter,

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he or she can potentially start the recording,

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since this right depends on the presenter role.

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Depending on your organization's configuration,

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you might also see a no one option.

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But you can stay focused on your two main choices

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if they're the only ones displayed in your tenant.

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If your meeting has external participants,

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your logic is good.

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It's a good idea to link the

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authorized presenter's choice to your recording strategy.

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In teams,

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the

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who can present option determines precisely whether anyone can be a presenter,

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whether only members of your organization can be a presenter,

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whether you choose specific people,

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or whether you're the only presenter.

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Microsoft says that if you select people in my organ guests,

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externals join as a participant by default.

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In practice,

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if you choose organizers,

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co-organizers,

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and presenters for the recording,

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you keep a meeting safer by avoiding external presenters by default

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and explicitly designating who is presenting.

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By the way,

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keep in mind that an external cannot be a co-organizer in teams,

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which naturally increases security if you

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use the organizer and co-organizer option.

Mandarine AI: WHAT YOU SHOULD KNOW

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