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Prepare a Teams Event Using the Green Room
02:03
Vu 11 fois
Prepare a Teams Event Using the Green Room
Open the green room in Teams to rehearse a scheduled event before it goes live. The video shows opening the event, managing details, enabling production tools, and turning on enable green room so the meeting stays in preview until you start. It covers setting up attendees, Q&A permissions, subtitles, audio checks, content sharing during rehearsal, and the slight delay observed by participants once the event begins.
Produce and Close an Event Optimized for a Large Audience
02:32
Vu 9 fois
Produce and Close an Event Optimized for a Large Audience
Open with how to produce and close an event optimized for a large audience. The video covers coordinating broadcast without disrupting spectators, using the organizer chat for behind‑the‑scenes communication, managing speakers and on‑screen content, and how to address the audience via Q&A. It explains turning on presenter view to share a single window, notes that some tools (Whiteboard, PowerPoint Live, Excel Live) are unavailable in large-audience mode, ending the event, and locating the full report, recap, attendance, and Q&A history after the event.
Protect a Shared Document with a Password
02:19
Vu 19 fois
Protect a Shared Document with a Password
Encrypt a PowerPoint file with a password to restrict access. Open the document in the desktop app, go to File, Info, Protect Presentation, and choose Encrypt with Password. Enter a password, confirm it, and note that lost passwords cannot be recovered. The protected file requires the password to view or edit for anyone accessing via Teams links or channels. To remove protection, return to the same settings and delete the password field, making it accessible again for those you’ve shared it with.
Register for and Join a Teams Event
01:58
Vu 29 fois
Register for and Join a Teams Event
Join a Teams event by clicking the invitation link. If registration isn’t required, you’ll be directed to join; if it is, you’ll see a public registration page with event details and a Sign up button. Answer organizer questions, data may auto-fill if logged into your work account; otherwise you must complete fields. Agree to terms, sign up, then you’ll get a confirmation email with a share link. Add the event to your calendar, then join from the page within 15 minutes of start, when the join button activates.
Restrict a Document to Read-Only Access
02:02
Vu 33 fois
Restrict a Document to Read-Only Access
Protect and share a document in Microsoft 365 by setting read-only access. The video shows opening the document in the desktop app (via Teams, OneDrive, or SharePoint), selecting File > Info > Protect, and choosing Always open read-only to prevent edits. It explains re-enabling editing, and how to manage sharing permissions so external users can view but not modify or download, with options to view online only or view with download disabled. It covers practical steps for secure collaboration.
Restrict Access to a Document to Specific Team Members
01:40
Vu 35 fois
Restrict Access to a Document to Specific Team Members
Restrict access to a document to specific team members. The video shows how, in a team channel's shared content, access can be limited by creating a new group in the team’s SharePoint site. It walks through opening Site Settings, choosing site permissions, and using advanced permission settings to create a group with designated owners and permissions. It then demonstrates assigning the group to a folder or document via Manage Access and Grant Access, ensuring only chosen members can view, even if the file sits in a public channel.
Schedule a Message
02:07
Vu 29 fois
Schedule a Message
Schedule a message in Teams: learn to prepare a message and have it sent later. Start in a private chat or a channel, write as if sending now, choose schedule from the plus button, pick date and time, then continue and post. The scheduled message shows the chosen date and time, remains editable until sent, and can be edited or canceled before posting. The same steps apply to private messages and channel posts.
Secure Your Teams from the Moment They Are Created
02:27
Vu 30 fois
Secure Your Teams from the Moment They Are Created
Open the private team to see how its linked SharePoint site stores team documents. Learn how public vs. private teams affect access, then adjust site permissions to control sharing. Navigate to the SharePoint settings from the team’s Shared tab, and choose between open, balanced, or restricted sharing, or disable access requests to limit sharing to members only.
Submit a New Approval Request
03:49
Vu 28 fois
Submit a New Approval Request
Submit a new approval request in Microsoft Teams. Open the approval app from the sidebar, or install and pin it for quick access. Create a basic request, name it clearly, add one or more approvers, and set the required response order. Attach documents if needed, choose priority, and use the send feature to track status in real time. Use cancel or follow-up to manage pending approvals.
Understand and Secure Information Sharing in Chats
02:23
Vu 26 fois
Understand and Secure Information Sharing in Chats
Understand and secure information sharing in chats explains how files shared in Teams chats link to OneDrive and how access is managed. The guide shows automatic creation of a team’s SharePoint site, and a personal OneDrive folder collecting all chat-shared files, including who can access them. It demonstrates viewing and adjusting access via the document access management panel, sharing through links or direct access, and emphasizes removing or deleting access after collaboration ends to protect information.
Use Templates to Create Documents
03:02
Vu 27 fois
Use Templates to Create Documents
Create and use templates in Microsoft Teams to generate consistent documents. The video demonstrates designing a standard meeting minutes template, importing it into Teams, and using it to create new documents with one click. It explains that the template file must be closed before import, how to access the template via the create or upload menu, and how edits to the template affect future documents. It also shows customizing the creation menu and opening new documents in a browser or Word.
Create, Configure, and Publish a Teams Event
06:15
Vu 33 fois
Create, Configure, and Publish a Teams Event
Create, configure, and publish a Teams event by choosing the webinar template, adjusting audience, registrations, and room options, then set details, add co-organizers, and customize the form. Learn to enable registrations, manage capacity, fine‑tune interactions, use the green room, and publish with the correct mailbox, preview, and share options.

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