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Teams - Restrict Access to a Document to Specific Team Members Tutorial

Restrict access to a document to specific team members. The video shows how, in a team channel's shared content, access can be limited by creating a new group in the team’s SharePoint site. It walks through opening Site Settings, choosing site permissions, and using advanced permission settings to create a group with designated owners and permissions. It then demonstrates assigning the group to a folder or document via Manage Access and Grant Access, ensuring only chosen members can view, even if the file sits in a public channel.

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Available in Microsoft365

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whether it's public or private,

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everyone in the channel has access to it.

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It is possible to restrict access to a group of people of your choice.

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To do this,

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go to your team's SharePoint site,

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then click on the cogwheel in the top right.

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Then from the context menu select site permissions.

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In the new view,

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click here to access the advanced permission settings.

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A page will open in which you will find the existing groups

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at the top left click create group.

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Here you can set up this new group,

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for example,

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by designating the owner and giving the group the permissions you want.

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When you're done,

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click create at the bottom of the page.

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It is in this new window that you will be able

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to add the people of your choice using the new button.

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The group is now created and contains the members you selected.

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Now go back to SharePoint to assign the group to a folder or document.

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When you right click on a folder or document,

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this menu appears

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click manage access.

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Here you will find the existing groups and the permissions related to this file.

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Click grant access and enter the name of the group you just created.

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Your new group will have access to the folder with the permissions you choose,

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removing access from other groups.

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This file will only be accessible to members you have chosen.

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This restriction is valid even if the file or folder

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is present in a public channel in Microsoft Teams.

Mandarine AI: WHAT YOU SHOULD KNOW

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