Platform Banner

Teams - Create, Configure, and Publish a Teams Event Tutorial

Create, configure, and publish a Teams event by choosing the webinar template, adjusting audience, registrations, and room options, then set details, add co-organizers, and customize the form. Learn to enable registrations, manage capacity, fine‑tune interactions, use the green room, and publish with the correct mailbox, preview, and share options.

06:15
3 views
Parteger

Available in Microsoft365

00:00:07

understand their common path,

00:00:09

apply the right settings for you,

00:00:11

analyze their differences,

00:00:13

evaluate your configuration,

00:00:16

and then create and publish an event that's ready to share.

00:00:20

In the team's calendar,

00:00:21

open the new menu.

00:00:23

The webinar template prepares for an interactive event

00:00:27

usually associated with registration.

00:00:30

The town hall model favors a more supervised distribution

00:00:34

to a large audience.

00:00:36

However,

00:00:36

these two models use the same creative path

00:00:40

for our external training of 600 people.

00:00:43

Let's select webinar.

00:00:45

Depending on your environment.

00:00:47

The old configuration page may appear first.

00:00:50

It divides the settings between several side headings.

00:00:54

Select try new experience to access the unified path

00:00:58

organized around the details of the event page and its post.

00:01:03

Start by adding the name,

00:01:05

description,

00:01:06

and start and end dates and times.

00:01:11

The event takes place online by default

00:01:14

if your organization has set up compatible teams rooms,

00:01:18

you can also select a room for presenters or

00:01:21

for the audience in attendance

00:01:23

in who's planning the event,

00:01:25

choose the mailbox that is used to send the invitations.

00:01:29

This can be your own box,

00:01:31

a shared box,

00:01:32

or a dedicated event box.

00:01:35

Then,

00:01:35

if necessary,

00:01:36

add the co-organizers and presenters.

00:01:40

And who can attend set the audience,

00:01:43

public,

00:01:44

your organization,

00:01:45

or specific people and groups

00:01:48

for our scenario,

00:01:49

let's choose public

00:01:52

and then keep registration enabled.

00:01:55

You can request manual approval,

00:01:57

limit the enrollment period,

00:01:59

and activate a waitlist when capacity is reached,

00:02:03

then customize the form.

00:02:05

Add only the information that is useful to the preparation of the event.

00:02:11

You can make a field mandatory,

00:02:13

move it or delete it.

00:02:15

A customized question allows for example

00:02:19

to identify the expectations of the participants

00:02:22

in order to adapt the content of the presentation.

00:02:26

Let's move on to set up experience and options.

00:02:30

Our goal is 600 people.

00:02:32

A capacity of 1000 maintains a reasonable margin.

00:02:36

Enable only the necessary interactions

00:02:39

such as microphone.

00:02:41

Camera,

00:02:43

conversation,

00:02:44

reactions,

00:02:45

or Q&A.

00:02:47

The green room allows organizers and presenters to check their preparation

00:02:51

before opening to the public.

00:02:54

Optimized for a large audience changes the experience dramatically.

00:02:59

When disabled,

00:03:00

the event remains interactive for up to 1000 participants.

00:03:04

When activated,

00:03:06

broadcasting becomes more regulated.

00:03:09

The audience microphone and camera are no longer freely available,

00:03:13

and the organizers have more control over what the participants see.

00:03:18

Beyond 1000 participants,

00:03:20

this optimization becomes necessary.

00:03:23

Now let's analyze the town hall model.

00:03:26

The form is the same,

00:03:28

but it's starting values change.

00:03:31

Registration is disabled.

00:03:33

Capacity is higher,

00:03:35

and optimization for a large audience is already applied.

00:03:39

However,

00:03:40

you can activate registration if your event requires it.

00:03:44

Webinar and assembly are therefore two initial configurations

00:03:49

and not two separate creation methods.

00:03:52

The capabilities displayed also depend on

00:03:55

your organization's licenses and policies.

00:03:58

In the team's admin center,

00:04:01

an admin can allow the creation of events,

00:04:04

limit their access,

00:04:06

and frame questions on the registration form,

00:04:09

among other things.

00:04:11

You don't need to open this center to create the event.

00:04:15

If you don't see an expected template or setting,

00:04:18

just contact your administrator.

00:04:20

Select save and continue.

00:04:23

Teams then saves the event as a draft.

00:04:27

Participants cannot view or join it until it is published.

00:04:31

Before confirming,

00:04:33

carefully check the sending mailbox in the optimize

00:04:36

for large audience settings

00:04:38

as Teams says that these settings can't be changed after this save.

00:04:43

The overview now centralizes the event page,

00:04:47

it's date,

00:04:48

audience,

00:04:49

capacity,

00:04:50

and associated applications.

00:04:53

You can edit the details or customize the cover image

00:04:57

in people and email

00:04:59

you'll find organizers,

00:05:00

presenters,

00:05:01

attendees,

00:05:03

and automatic notifications.

00:05:05

Email templates can be previewed and adapted.

00:05:10

The insights and recording tabs will be most useful during or after the event.

00:05:16

Before publishing,

00:05:17

evaluate your configuration with 4 controls.

00:05:21

Can the right audience access the event?

00:05:24

Does the registration match your goal?

00:05:27

Does the capacity provide sufficient headroom?

00:05:31

Will interactions be able to be properly animated and moderated?

00:05:36

Use the preview to see what participants will see

00:05:40

when everything is ready,

00:05:41

select publish event

00:05:43

check the access level and registration status one last time.

00:05:48

Both of these settings cannot be changed after publishing.

00:05:52

Then confirm.

00:05:53

Teams then generates the page to share

00:05:57

for a webinar with registration,

00:05:59

copy the link to this page so that the audience can register

00:06:03

or copy an embed code.

00:06:05

If you enable the display in the event space,

00:06:08

authorized people will also be able to find the event in the Discover tab.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

Microsoft Teams Video Training - Advanced

E-learning Advanced

Vu 3 fois

Microsoft Teams Video Training - Advanced

Master advanced Teams features for communication, files, processes, team management and events.

Cours E-learning

ALL COURSES