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Teams - Schedule a Message Tutorial

Schedule a message in Teams: learn to prepare a message and have it sent later. Start in a private chat or a channel, write as if sending now, choose schedule from the plus button, pick date and time, then continue and post. The scheduled message shows the chosen date and time, remains editable until sent, and can be edited or canceled before posting. The same steps apply to private messages and channel posts.

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Parteger

Available in Microsoft365

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a late night reminder,

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an announcement sent too early,

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or a reminder over the weekend may arrive at the wrong time.

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Scheduling messages allows you to prepare your message now

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and have it sent automatically at the right time.

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Let's see how to do this

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first in a private conversation,

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then in a channel.

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Let's start with a private conversation.

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Write your message as if you were going to send it immediately.

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Then instead of sending it,

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open the plus button below the input box and click schedule message.

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A window appears.

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Choose the date from the calendar,

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then select the desired sending time,

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click continue,

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and then,

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as requested,

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click send.

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Your message is now scheduled.

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Teams displays the date and time you chose.

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The message will be sent automatically at the scheduled time

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without any further action on your part.

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The same option is available in a channel.

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Create a new post,

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add a subject line,

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then write your message as you would for a normal post,

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then click the plus button

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and choose schedule message again.

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Select the date and time,

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then click continue and post.

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Here again,

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Teams displays the date and time you chose

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a scheduled message remains editable until it is sent.

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hover over the message to display the available options.

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You can delete or edit the message to adjust its content,

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date,

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or time.

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You can also cancel the schedule altogether to send it immediately

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once you have made your changes,

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click post to validate them.

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These options are the same whether you are

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scheduling a private message or a channel post.

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You now know how to schedule messages to be sent in teams,

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a simple way to communicate at the right time

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while working on your messages in advance.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

Microsoft Teams Video Training - Advanced

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