Copilot (licence) - Analyze a Supply Catalog Based on Needs and Budget Tutorial

Discover how to optimize your office supply purchases in "analyze a supply catalog based on needs and budget"! Join our administrative assistant as they leverage Microsoft Copilot to select ergonomic equipment for 30 employees, balancing needs with budget constraints. Uncover tips for efficient product selection, cost adjustments, and detailed comparisons that save time and uphold quality. Dive into the video and enhance your procurement strategy today!

02:51
670 views
Parteger

Available in AI - Artificial Intelligence

00:00:08

I am responsible for ordering equipment to improve

00:00:11

the ergonomic comfort of our team's workstations.

00:00:14

This includes ergonomic mice and mouse pads as well

00:00:17

as headsets with microphones for our 30 employees.

00:00:21

I've identified a potential supplier with

00:00:23

a comprehensive catalog of office supplies.

00:00:26

Given that time is valuable.

00:00:28

I'm turning to Microsoft Copilot to help me select

00:00:31

high quality products that stay within my budget.

00:00:34

If possible.

00:00:35

Using co-pilot chat,

00:00:36

I create a precise contextualized prompt where I specify my role equipment needs

00:00:42

budget and request to extract the most

00:00:45

suitable product references from the document.

00:00:47

I'll attach

00:00:48

the attached file can be accessed from recent documents.

00:00:51

A Microsoft cloud location or as in this case from a local drive on my computer.

00:00:59

After analyzing my request and file copilot generates a list of

00:01:03

products that meet my criteria along with a cost summary.

00:01:06

However,

00:01:07

the total slightly exceeds my budget co-pilot suggests

00:01:11

reducing quantities or selecting lower priced items.

00:01:14

But instead I decide to refine my preferences.

00:01:17

I clarify to copilot that I'm looking for ergonomic wired

00:01:21

mice with 10 of them suited for left handed users

00:01:27

with each interaction, I can select suggested prompts to help adjust the costs.

00:01:32

However, I don't want to compromise on either quality or quantity.

00:01:36

My aim here is for copilot to provide product

00:01:39

references so I can potentially negotiate with the supplier

00:01:44

continuing with my task.

00:01:46

I'd like to know the cost of 10 sit stand

00:01:49

ergonomic desks which might be part of a future order

00:01:53

after a few seconds.

00:01:54

Copilot suggests a suitable model looks like a substantial budget item.

00:01:59

Are there other models available?

00:02:01

Let's use the suggested prompt

00:02:03

copilot then proposes a more affordable

00:02:06

and functional option seeking further clarity.

00:02:09

I ask copilot to generate a detailed description of the less expensive model.

00:02:14

Copilot responds with an overview of the desk's features

00:02:17

such as adjustable height and a spacious work surface.

00:02:21

Now I'd like an even clearer comparison.

00:02:23

I ask copilot to generate a side by side table comparing

00:02:28

the two models using visual star indicators for specific features.

00:02:33

Not only does copilot provide a detailed table,

00:02:35

but it also lists advantages and disadvantages for each desk.

00:02:39

Perfect.

00:02:40

All that's left is to reach out to the supplier.

00:02:43

Copilot has been a tremendous asset,

00:02:45

saving me valuable time in selecting and budgeting for our future equipment.

Mandarine AI: WHAT YOU SHOULD KNOW

RELATED COURSES This tutorial is part of the following courses

E-learning Débutant

Vu 638 fois

AI Academy: Assistants, Become Organizational Strategists with Copilot

With Copilot, assistants transform into master strategists—analyzing, organizing, and managing documents, budgets, emails, and meetings like true organizational heroes.

E-learning Intermédiaire

Vu 180 fois

IA Academy : Everyday Heroes with Copilot

Manage your budgets with Copilot: from structuring to projection, discover how to transform your financial data into decisions.

ALL COURSES