Copilot (licence) - Analyze a Supply Catalog Based on Needs and Budget Tutorial

Discover how to optimize your office supply purchases in "analyze a supply catalog based on needs and budget"! Join our administrative assistant as they leverage Microsoft Copilot to select ergonomic equipment for 30 employees, balancing needs with budget constraints. Uncover tips for efficient product selection, cost adjustments, and detailed comparisons that save time and uphold quality. Dive into the video and enhance your procurement strategy today!

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Available in AI - Artificial Intelligence

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I am responsible for ordering equipment to improve

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the ergonomic comfort of our team's workstations.

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This includes ergonomic mice and mouse pads as well

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as headsets with microphones for our 30 employees.

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I've identified a potential supplier with

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a comprehensive catalog of office supplies.

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Given that time is valuable.

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I'm turning to Microsoft Copilot to help me select

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high quality products that stay within my budget.

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If possible.

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Using co-pilot chat,

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I create a precise contextualized prompt where I specify my role equipment needs

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budget and request to extract the most

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suitable product references from the document.

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I'll attach

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the attached file can be accessed from recent documents.

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A Microsoft cloud location or as in this case from a local drive on my computer.

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After analyzing my request and file copilot generates a list of

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products that meet my criteria along with a cost summary.

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However,

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the total slightly exceeds my budget co-pilot suggests

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reducing quantities or selecting lower priced items.

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But instead I decide to refine my preferences.

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I clarify to copilot that I'm looking for ergonomic wired

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mice with 10 of them suited for left handed users

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with each interaction, I can select suggested prompts to help adjust the costs.

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However, I don't want to compromise on either quality or quantity.

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My aim here is for copilot to provide product

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references so I can potentially negotiate with the supplier

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continuing with my task.

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I'd like to know the cost of 10 sit stand

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ergonomic desks which might be part of a future order

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after a few seconds.

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Copilot suggests a suitable model looks like a substantial budget item.

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Are there other models available?

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Let's use the suggested prompt

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copilot then proposes a more affordable

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and functional option seeking further clarity.

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I ask copilot to generate a detailed description of the less expensive model.

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Copilot responds with an overview of the desk's features

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such as adjustable height and a spacious work surface.

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Now I'd like an even clearer comparison.

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I ask copilot to generate a side by side table comparing

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the two models using visual star indicators for specific features.

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Not only does copilot provide a detailed table,

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but it also lists advantages and disadvantages for each desk.

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Perfect.

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All that's left is to reach out to the supplier.

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Copilot has been a tremendous asset,

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saving me valuable time in selecting and budgeting for our future equipment.

Mandarine AI: WHAT YOU SHOULD KNOW

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