Word - Changing existing styles Tutorial

In this video, you will learn about changing existing styles in Microsoft 365. The video covers how to modify and customize styles in Microsoft Word, Excel, and PowerPoint.
You will also learn how to create your own styles and apply them to your documents, spreadsheets, and presentations.
This will help you enhance the formatting and visual appeal of your work in Microsoft 365.

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Available in Microsoft365

Objectifs :

Learn how to modify and create styles in MS Word to better suit your formatting preferences.

Chapitres :

Introduction to Modifying Styles in MS Word
In this section, we will explore how to customize the default styles in MS Word to better fit your personal or professional needs. Many users find that the pre-set styles do not meet their specific requirements, but fortunately, MS Word allows for easy modifications.
Modifying Existing Styles
To modify a style in MS Word, follow these steps: 1. **Access the Style Gallery**: Right-click on the style you wish to change in the Style Gallery located in the Style group. 2. **Select Modify**: From the context menu that appears, choose the 'Modify' command. 3. **Adjust Style Properties**: A dialog box will pop up, allowing you to change various properties of the selected style. You can adjust settings such as font, size, color, and paragraph spacing. 4. **Apply Changes**: After making your desired changes, click 'OK'. The style will be updated immediately and applied to all paragraphs in the document that use this style.
Updating Styles from Selected Text
Another efficient way to modify styles is by updating them based on your current text formatting. Here’s how: 1. **Format Your Text**: Start by formatting a piece of text as you desire. 2. **Right-Click the Style**: Right-click on the style that is currently applied to that text. 3. **Choose Update to Match Selection**: Select the 'Update to Match Selection' command. This will update the style to reflect all the changes you made to the selected text. 4. **Automatic Updates**: All paragraphs that previously used this style will now be modified to match your new formatting.
Creating Your Own Style
To further enhance your document's formatting, you can create your own custom style. This process will be covered in the next video, where you will learn how to define a style that meets your specific needs and preferences.
Conclusion
Modifying and creating styles in MS Word is a straightforward process that can significantly improve your document's appearance. By following the steps outlined above, you can ensure that your formatting aligns with your personal or professional standards, making your documents more visually appealing and easier to read.

FAQ :

How can I modify styles in MS Word?

To modify styles in MS Word, right-click on the style in the Style Gallery and select the Modify command. A dialog box will appear where you can change the style's properties. After making your changes, click OK to apply them.

What happens when I modify a style in MS Word?

When you modify a style in MS Word, all paragraphs that use that style in the document will automatically update to reflect the changes you made.

Can I create my own styles in MS Word?

Yes, you can create your own styles in MS Word. Refer to the third video on styles for detailed instructions on how to do this.

What is the purpose of the Style Gallery in MS Word?

The Style Gallery in MS Word provides a collection of predefined styles that help maintain consistent formatting across your document, making it easier to apply uniform styles to text.

How do I apply a style to a paragraph in MS Word?

To apply a style to a paragraph in MS Word, select the paragraph and then click on the desired style in the Style Gallery. The formatting will be applied immediately.

Quelques cas d'usages :

Creating a Professional Report

When preparing a professional report, you can modify existing styles in MS Word to match your organization's branding. By customizing headings, body text, and bullet points, you ensure a consistent and polished appearance throughout the document.

Formatting a Newsletter

In a newsletter, you can use the Update to Match Selection command to quickly apply new formatting to all sections that share the same style. This saves time and ensures that the entire newsletter maintains a cohesive look.

Developing Training Materials

When developing training materials, creating your own styles can help differentiate between various sections, such as objectives, content, and exercises. This enhances readability and allows learners to navigate the material more easily.

Editing a Book Manuscript

While editing a book manuscript, modifying styles can help streamline the formatting process. By adjusting styles for chapter titles, subtitles, and body text, you can ensure that the manuscript adheres to publishing standards.

Collaborating on a Team Document

In a collaborative team document, using consistent styles helps all team members maintain uniform formatting. If one member updates a style, it automatically applies to all relevant sections, improving overall document coherence.

Glossaire :

MS Word

A word processing software developed by Microsoft, widely used for creating, editing, and formatting text documents.

Style Gallery

A collection of predefined styles in MS Word that can be applied to text to maintain consistent formatting throughout a document.

Modify command

An option in MS Word that allows users to change the properties of a selected style in the Style Gallery.

Dialog box

A small window that prompts the user to make a decision or enter additional information, often used for modifying settings in software applications.

Update to Match Selection

A command in MS Word that allows users to update a style to reflect the formatting of the selected text.

Paragraph

A distinct section of text in a document, typically consisting of one or more sentences that convey a complete thought.

00:00:05

that the default styles proposed by MS Word

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do not suit you.

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No worries.

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It is possible to modify them to your forms.

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To do this, right-click on the style to be modified

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in the Style Gallery of the Style group,

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and choose the Modify command from the context menu.

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A dialog box will appear which will allow you

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to modify the properties of the style concerned.

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Change one or more settings in this dialog box

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and click OK.

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The style is immediately modified accordingly,

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and is applied, where appropriate,

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to all paragraphs that used it in the document.

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You can also start by formatting a text

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and right-clicking the style applied to that text

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and choosing the Update to Match Selection command.

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The style concerned will resume all the changes

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you just made on that text.

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And in the same way, all paragraphs that used it

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will be modified.

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Go to the third and last video on styles

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to learn how to create your own style.

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