Teams - Copilot During Teams Meetings Tutorial
Discover how Copilot can enhance your Teams meetings. Join us as we analyze the benefits of using Copilot to improve participant engagement on educational content platforms. Learn about identifying engagement factors and explore engaging educational methods for effective learning.
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Viva Connections in Microsoft Teams
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Join a meeting as a participant
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Pin a channel to your favorites
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Edit and enhance messages
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Plan a meeting based on a conversation
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Reply to and react to a Teams conversation in an e-mail
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Synchronize only one channel
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Customize notifications
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Interact in conversations
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Find content and people
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Start an instant meeting
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Responding or Reacting to a Message
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Presentation of different tools in a meeting
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Add channels and tabs
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Create a team and add members
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Automatically record a meeting
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Creating or Joining a Team
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View events
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Create, manage and set up a breakout room
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Create private and shared channels
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Generate automatic translations and transcriptions in a meeting
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Enabling Subtitles During a Meeting
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Manage a meeting
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Finding and Installing Teams for Mobile
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Use Microsoft Whiteboard in meetings
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Set up and customize your teams
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Respect your right to disconnect with Insights
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How to add Klaxoon to a current Teams meeting?
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Send an Email to a Team
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Overview of conversations
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Manage your teams
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Private and small group chats
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How to integrate Klaxoon directly into a Teams meeting?
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Introduction to Teams
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Schedule Message Delivery
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How to start a Teams meeting from Klaxoon?
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Change application settings
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Set up breakout rooms before the meeting
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Apply a Specific Policy to a User
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Chancing Your Status
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Share content in meetings
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Presentation of the desktop application
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Take notes in meetings
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Interface Overview
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Manage privacy settings
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Invite external guests
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Use a background image during a video call
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Use and co-edit files
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Get feedback from your coworkers with Forms questionnaires
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Starting a Conversation
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File Management
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Following your activities and your team's activities
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Interact in a conversation
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Retrieve items saved in a breakout room
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Isolate a conversation window
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Finding Help?
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Disabling Conversation Notifications
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Manage team files
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Create Approval Templates
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Posting in a Channel
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Managing Teams and Channels
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Creating a Channel
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Searching for Items or People
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Enabling Mobile Notifications
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Understand and Secure Information Sharing in Instant Messaging
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Make a New Approval Request
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Store files in conversations
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Sharing Content in a Meeting
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Register as a Participant in a Teams Webinar
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Copilot in Teams Conversations
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Copilot After Teams Meetings
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Create and Send Signatures with Dedicated Services
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Analyze Team Dynamics
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Start and Manage Your Event with Multiple People
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Use Commands and Keyboard Shortcuts
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Manage Document Approval
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When and Why to Use Town Hall
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Test Your Event with the Green Room
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Participate in a Town Hall
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Enable Klaxoon as an App in Teams
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Manage Storage Spaces on Teams
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Moderate the Chat During a Town Hall
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Differentiate Between Meeting Types
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Restrict a Document to Certain Team Members
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Plan and Launch a Town Hall
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Add and Explore Workflows
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Centralize Important Events in a Single Channel Calendar
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Set Up Monitoring in a Channel with an RSS Feed
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Prepare Your Webinar with Microsoft Teams
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Manage Conversation Options
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End the Event and Gather Statistics
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Communicate Behind the Scenes
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Secure Teams Upon Creation
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Start and Manage Your Event Alone
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Ensure Your Webinar Options Before Launching
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Add Interactivity to Your Teams Webinar
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Filter Your Document Display
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Secure a Shared Document with a Password
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Restrict a Document to Read-Only
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Introduction to the New Features of Microsoft Teams
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The New Calendar
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Assign a delegate for your calls
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Access voicemail via mobile and PC
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Connect Copilot to a third party app
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Block unwanted calls
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Manage a call group in Teams
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Sections
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Manage simultaneous calls
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Customizing Views
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Disable all call forwarding
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Set call forwarding to external numbers
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Live transcription and generate summaries via AI
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Configure call privacy and security settings
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Add participants quickly and securely
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Manage advanced call notifications
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Manage calls on hold
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Configure call forwarding to internal numbers
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Use the "Do Not Disturb" function for calls
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Ring multiple devices simultaneously
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Customize your voicemail greeting
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Update voicemail forwarding settings
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Creating a Report
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Recovering your Data from different sources
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Sort, filter, summarize and calculate your PivoteTable data
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Create a PivotTable and analyze your data
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Preparing, cleaning and transforming your Data
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Creating your Datasets
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Publishing your Report through the Power BI Service
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Introduction to the Query Editor
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Customising your Visuals
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Manipulating tiles in a Dashboard
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Summarize Your Notes with Copilot
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Consulting and using a Dashboard
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Improved version history
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Sharing and publishing your Dashboard
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Customising your Report
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Use slicers, timelines and PivotCharts to analyze your pivotetable data
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XLOOKUP (Advanced metrics)
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Check and share your form results
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Optimize Meetings with Viva Insights
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XLOOKUP (Basic metrics)
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Summarize the Content of a Note with Copilot
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Manage video settings
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Draft Content Based on an Existing Document with Copilot
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Receiving a briefing email from Viva Insights
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Summarize Email Threads with Copilot
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Copilot in Teams Conversations
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Analyze and Write Content Based on a File
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Copilot After Teams Meetings
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Analyze Team Dynamics
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Organize Your Messages with Rules
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Process an incoming message
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Tracking changes in a Loop page with Copilot
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Sort and filter emails
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Analyzing multiple OneDrive documents with Copilot
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Organize into Folders
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Manage Views
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Analyzing a OneDrive file with Copilot
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Use Categories
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Clean Up Your Inbox
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Introduction to PowerBI
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Easily Sort Your Mails
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Instant alerts tailored to your activities
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Seamless collaboration inside Microsoft Teams
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Easy sharing with your team or organization
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Relevant views to highlight your information
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Clear insights through filters and sorting
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A well-structured form for easy entry
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The right column type for each data set
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Custom columns to match your needs
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Smooth updates and management for any list
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Simple ways to add data to your list
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Excel data turned into a dynamic list
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A fully custom list built from scratch
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A quick setup with ready-made templates
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Mobile access to your lists made simple
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The essentials of the Lists interface
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The key reasons to use Microsoft Lists
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Personality and tone for a believable rendering
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Extract Text from an Image
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Reply to an Email with Copilot
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Create SharePoint Pages with Copilot
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Query an Attached Meeting
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Plan with Copilot
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Share Requests with Your Team
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Translate a presentation
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Generate a Video
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Add Speaker Notes
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Add participants quickly and securely
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Configure call privacy and security settings
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Live transcription and generate summaries via AI
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Use the Copilot pane
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Edit in Pages
- 01:49
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Generate and manipulate an image in Word
- 01:19
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Create Outlook rules with Copilot
- 01:12
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Generate the email for the recipient
- 00:44
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Objectifs :
This document aims to provide a comprehensive overview of how Microsoft Copilot enhances meeting efficiency and participant engagement, particularly in educational settings. It outlines the key functionalities of Copilot, including meeting transcription, summarization, and decision tracking, while also emphasizing the importance of participant engagement strategies.
Chapitres :
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Introduction to Microsoft Copilot
Microsoft Copilot is a powerful tool designed to assist users during meetings by providing real-time support and enhancing participant engagement. This document explores its functionalities and how it can be utilized effectively in educational team meetings. -
Key Topics of Discussion
During our meeting, we focused on improving participant engagement on our content platforms. The main topics included: - Identifying engagement factors - Engaging educational methods - Creating a learning community - Enhancing our e-learning platform -
Activating Meeting Transcription
To maximize the benefits of Copilot, it is essential to activate meeting transcription. This feature converts verbal exchanges into written content, allowing for better tracking and reference. Users must specify the spoken language to ensure accurate transcription. -
Utilizing the Copilot Pane
Once transcription is activated, users can access the Copilot pane, which offers various prompts to facilitate the meeting. For instance, requesting an initial summary of the exchanges provides a concise overview, including the names of collaborators involved. -
Requesting Summaries and Insights
Throughout the meeting, users can request summaries of discussions, key points, and decisions made. Copilot generates these summaries based on the exchanges, allowing participants to stay informed and focused. For example, users can ask for a synthesis of main ideas or a recap of decisions regarding training sessions. -
Addressing Problematic Points
Participants can also inquire about specific issues raised during the meeting. By expressing concerns in the message area, Copilot can provide mini summaries that highlight problematic points, ensuring that all aspects of the discussion are addressed. -
Final Meeting Summary and Notes
At the conclusion of the meeting, users can request a complete summary of the discussions. This summary includes unresolved questions and key points debated, ensuring that all important topics are covered. Additionally, users can verify that all critical points were addressed by listing the five key discussion points. -
Conclusion
Microsoft Copilot offers significant advantages for managing meetings effectively. By providing real-time support, summarization, and decision tracking, it enhances participant engagement and ensures that all critical points are addressed. This tool is invaluable for educational teams looking to improve their meeting efficiency and collaboration.
FAQ :
What is Microsoft Copilot and how does it work?
Microsoft Copilot is a tool integrated into Microsoft Teams that assists users during meetings by providing real-time summaries, transcriptions, and insights. It helps maintain coherence in discussions and allows users to request specific information or summaries based on the meeting's content.
How can meeting transcription benefit my team?
Meeting transcription converts spoken dialogue into written text, making it easier for team members to reference discussions, decisions, and action items. This ensures that important points are documented and accessible for future review.
What are engagement factors in educational settings?
Engagement factors are elements that influence how actively participants interact with educational content. These can include the relevance of the material, the interactivity of the learning methods, and the sense of community among learners.
How can I use Microsoft Copilot to summarize meeting discussions?
You can use Microsoft Copilot to request summaries of discussions at any point during the meeting. By entering specific prompts, Copilot will generate a synthesis of the main ideas, decisions made, and any unresolved questions.
What should I do if there are unresolved questions after a meeting?
If there are unresolved questions, you can use Microsoft Copilot to generate a list of pending inquiries. This allows you to address these topics in future meetings or discussions.
Quelques cas d'usages :
Enhancing Team Meetings
Using Microsoft Copilot during team meetings to provide real-time summaries and transcriptions can enhance communication and ensure that all participants are on the same page. This can lead to more productive discussions and clearer action items.
Improving Training Sessions
Incorporating Copilot's capabilities into training sessions allows facilitators to gather feedback and summarize key points discussed. This can help in refining future training content and addressing participant concerns effectively.
Creating a Learning Community
By utilizing Copilot to facilitate discussions and summarize contributions, organizations can foster a learning community where members feel engaged and valued. This can lead to increased collaboration and knowledge sharing.
Documenting Meeting Outcomes
Using Copilot to generate meeting notes ensures that all important points are documented. This can help in tracking decisions made and tasks assigned, improving accountability and follow-up.
Addressing Participant Engagement
By analyzing engagement factors through Copilot's summaries, educators can identify areas for improvement in their content delivery and participant interaction, leading to more effective learning experiences.
Glossaire :
Microsoft Copilot
A productivity tool integrated into Microsoft Teams that assists users by providing real-time summaries, transcriptions, and insights during meetings.
Meeting Transcription
The process of converting spoken dialogue during a meeting into written text, allowing for easier reference and documentation.
Engagement Factors
Elements that influence how actively participants interact with content, such as relevance, interactivity, and community involvement.
Learning Community
A group of individuals who share common educational goals and collaborate to enhance their learning experiences.
Synthesis
A summary that combines various ideas and points discussed during a meeting, highlighting key themes and concepts.
Post Session Feedback
Comments and evaluations provided by participants after a training session, aimed at improving future sessions.
Mini Summary
A brief overview of specific points or questions raised during a meeting, providing quick insights without extensive detail.
Pending Questions
Unresolved inquiries or topics that require further discussion or clarification after a meeting.
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