ChatGPT - Draft a Service Memo Tutorial

Discover how to streamline communications in your workplace with our video "Draft a Service Memo"! Learn step-by-step how to inform your team about new ergonomic equipment and promote team cohesion. With the help of Chat GPT, create a clear, engaging memo and even generate an eye-catching image of an ergonomic setup. Don't miss out on this essential guide to effective office communication!

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Available in AI - Artificial Intelligence

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we've finalized favorable pricing terms.

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And our company has placed an order for ergonomic mice,

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mouse pads and headsets,

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which will be delivered next week for all employees.

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Additionally,

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by the end of the year,

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10 sit stand desks will replace some of our traditional desks.

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As an administrative assistant,

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I'd like to draft a service memo to inform all employees of this imminent delivery.

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I will therefore ask Chat GPT

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to help me draft this informational document

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and express my request in a complete and detailed prompt.

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I specify that the note is to be displayed on an information board

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and that the management committee has

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considered the feedback regarding the equipment.

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I also mention that the list of purchases from two separate

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purchase orders will be used to detail what has been ordered,

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including IT peripherals and office furniture.

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Importantly,

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I request that Chat GPT does not mention prices or product references.

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Finally,

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to conclude this note,

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I want Chat GPT to generate a paragraph aimed at encouraging team cohesion.

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Of course,

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I make sure to attach the two purchase orders to my prompt.

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After submitting my request,

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Chat GPT generates a clear and well structured memo aligned

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with my expectations and the information from the purchase orders.

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Once this first part is validated,

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I want to illustrate the note to make it more engaging.

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Still within Chat GPT,

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I make a new request to generate an

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image of an ergonomic workspace and its peripherals.

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The AI Via Dali provides me with a realistic image matching my request.

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Finally,

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to compile all the content,

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I ask Chat GPT to generate a word file containing the memo with the integrated image.

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The file is generated

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And ready to be downloaded.

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However,

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formatting remains my responsibility,

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as well as printing the memo or generating an

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email with the document attached for all employees.

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The finalized document is now ready to be

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displayed on the information board or shared digitally.

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Despite these final manual steps,

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I have saved a significant amount of time,

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which I can now dedicate to other tasks.

Mandarine AI: WHAT YOU SHOULD KNOW

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