Forms - Find out your coworkers’ preferences by creating a “Ranking” question in Microsoft Forms Tutorial

In this video, you will learn how to find out your coworkers' preferences by creating a "Ranking" question in Microsoft Forms.
The video covers the process of creating a ranking question, including entering the question and answers, rearranging the answers, and making the question mandatory or optional.
This feature allows you to understand your users' personal preferences by asking them to rank several options.
By watching this video, you will gain the skills to create ranking questions in Microsoft Forms and gather valuable insights from your colleagues.
This knowledge will help you better understand their preferences and make informed decisions.

2:14
2591 views

Available in Microsoft365

Objectifs :

Understand how to utilize the ranking feature in Microsoft Forms to gather user preferences effectively.

Chapitres :

Introduction to Ranking in Microsoft Forms
Microsoft Forms now offers a ranking feature that allows users to express their preferences by ordering a list of options. This tool is particularly useful for understanding user preferences in surveys.
Creating a Ranking Question
To create a ranking question, follow these steps: 1. Click the 'Add New' button. 2. Enter your question in the designated field. 3. Add the answer options that users will rank. 4. Rearrange the answers by dragging them within the grid area. Remember, in a quiz format, the correct answers must be entered in the correct order to ensure Microsoft Forms can identify the right answer.
Managing Answers and Questions
You can manage your answers and questions in several ways: - **Delete an Answer**: Click on the pin icon next to the answer you wish to remove. - **Duplicate or Delete a Question**: Use the options available to duplicate or delete any question. - **Rearrange Questions**: Move questions around using the arrows provided. - **Add Images**: Enhance your questions by including images if necessary. - **Set Question Type**: Choose whether a question is mandatory or optional.
Advanced Features
Explore additional options to enhance your form: - **Shuffle Options**: This feature displays answers in a different order each time users access the form. - **Branching**: Add branching logic to direct users based on their responses. Once your question is created, click on the side to validate it.
Previewing and Analyzing Responses
To preview your quiz, click on the preview tab. Users will be able to drag and drop answers to rank them according to their preferences. To view the collected responses, simply click on the 'Responses' tab.

FAQ :

How do I create a ranking question in Microsoft Forms?

To create a ranking question, click the 'Add New' button, enter your question, and then add the options that users will rank. You can rearrange the options by dragging them in the grid area.

Can I shuffle the answer options in my Microsoft Forms quiz?

Yes, you can shuffle the answer options by selecting the 'Shuffle options' feature, which displays the answers in a different order each time users access your form.

What is the difference between mandatory and optional questions?

Mandatory questions must be answered for the form to be submitted, while optional questions can be skipped by the respondent.

How can I view the responses from my quiz?

You can view the responses by clicking on the 'Responses' tab in Microsoft Forms, which will show you the collected data from participants.

Is it possible to add images to my questions in Microsoft Forms?

Yes, you can add images to your questions by using the image upload option available in the question settings.

Quelques cas d'usages :

Employee Feedback Survey

Use the ranking feature in Microsoft Forms to gather employee feedback on various workplace initiatives. Employees can rank their preferences for new policies or benefits, providing management with clear insights into employee priorities.

Event Planning Preferences

When planning a corporate event, use a ranking question to ask attendees to rank their preferred activities or speakers. This helps organizers tailor the event to meet the interests of participants.

Customer Satisfaction Assessment

Create a customer satisfaction survey where clients can rank their satisfaction with different aspects of your service. This data can help identify areas for improvement and enhance customer experience.

Product Feature Prioritization

In product development, use ranking questions to ask users to prioritize features they want in the next product update. This can guide the development team in focusing on the most desired features.

Academic Course Feedback

Educators can use ranking questions to gather student feedback on course content and teaching methods. This information can be used to improve course delivery and student engagement.

Glossaire :

Microsoft Forms

A web-based application that allows users to create surveys, quizzes, and polls to collect information and feedback.

Ranking Feature

A functionality in Microsoft Forms that enables users to rank a list of options in their preferred order.

Quiz

An assessment tool within Microsoft Forms that allows users to test knowledge or gather opinions through questions.

Responses Tab

A section in Microsoft Forms where users can view the collected responses from participants.

Branching

A feature in Microsoft Forms that allows the creation of conditional paths in a survey or quiz based on user responses.

Mandatory Question

A question that must be answered by the respondent before they can submit the form.

Optional Question

A question that respondents can choose to answer or skip when filling out the form.

00:00:00

You can now ask users to rank

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answer choices with the ranking

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feature in Microsoft Forms.

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It is a great way for you to understand

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your users personal preferences by

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listing several options within a

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survey and asking your users to render

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them in their preferred sequence.

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Note whether you have chosen a form or quiz,

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the creation process is relatively the same.

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When it comes to a quiz,

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there is a slight difference.

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Let no Microsoft forms the correct answer

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under each question type in your answers.

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In the right order.

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The app will then automatically

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mix the answers when the question

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is presented to responders.

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To create a ranking question,

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use the Add New button.

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Enter your question in the dedicated field.

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Then add the answers that

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your users will need to rank.

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Once you have written your answers,

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you can move them around

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by pressing the grid area.

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To rearrange them like so.

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Remember in a quiz your answers must

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be entered in the right order so that

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Microsoft forms and knows the right

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answer for each question can delete

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any answer by clicking on the pin.

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This goes for any type of questions.

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You can duplicate or delete a question.

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You can move it around the quiz using these

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arrows and if needed you can add an image.

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You can also choose to make

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this question mandatory.

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Or optional.

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This three dot menu shows more options.

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Shuffle options displays answers

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in a different order each

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time users visit your form,

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and you can also add branching.

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Once your question is created,

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click on the side to validate it.

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To preview a quiz,

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press this tab.

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As you can see, your colleagues

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just have to drag the answers in the

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desired order to rank their opinions

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and to view your user's preferences,

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simply press the Responses tab.

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