Outlook - Improve Email Writing with Copilot Coaching Tutorial
Struggling with email writing? Discover how to elevate your communication with the 'improve email writing with copilot coaching' video. Learn to transform poorly constructed emails into polished messages with AI assistance that provides tailored feedback. Unlock your potential in professional communication and make every email count with valuable techniques to enhance your writing!
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Answering a scheduling poll
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Create a scheduling poll
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Saving a message
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Accessing applications from a group
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Organizing your messages using rules
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How do I share a document securely with Outlook?
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Attach a message, a contact, a file, or a task
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Creating a group
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Recall or replace an e-mail you sent
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Recover deleted items
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Sending automatic replies
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Create a task and create a recurring task
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Process a received message
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Introducing Outlook
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Translate your emails into Outlook
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Let Outlook read your emails out loud
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How to launch a New Teams Meeting in Outlook
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Respond to a meeting
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Manage Your Working Time in MyAnalytics
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Creating a draft
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Organizing in folders
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Schedule sending emails in Outlook
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Schedule a meeting
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Calendar delegation
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Using conversation mode
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Discover the new simplified ribbon
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Export contacts from Outlook
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Create a contact & add and use contacts
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Temporarily turn off notifications
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Import contacts into Outlook
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Getting Started with Outlook Mobile App
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The Bcc field in detail
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Dictate email messages in Outlook
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Sharing the calendar
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Publish the calendar
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Fill in your work schedules in Outlook
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Quickly sort emails
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Prevent forwarding of a meeting
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Manage displays
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Creating an e-mail template
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Display 3 time zones
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Ribbon preview
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Using categories
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Sorting & searching your mails
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Junk email
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Cleaning your inbox
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Set or remove reminders
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Prevent recipients from forwarding emails
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Introducing Office 365 Groups
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Assigning a task
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Clutter
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Printing messages
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Identify meeting members
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Using the Scheduling Assistant
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Conduct surveys
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How do I recognize a fraudulent email?
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Open a shared calendar
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Custom your personal reminders and notifications
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Show other people's calendar
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Make your Outlook signature accessible
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Having a conversation within a group
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Edit and customize views
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Remove a member from a group
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Create and add a signature to messages
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Create an appointment
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How to protect an email by encryption?
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Manage attachments
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Manage new message notifications
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Go further with Outlook Mobile
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Presentation and discovery of the calendar
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General security practices in Outlook
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Outlook Mobile for Daily Use
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Improving email accessibility
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Summarize Email Threads with Copilot
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Task Module Overview
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Introduce the new version of Outlook
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Calendar Delegation Setup
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Make Your Outlook Signature Accessible
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Share Your Calendar
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Improve Email Accessibility
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Search options
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Automate Routine Actions
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Introduction to Microsoft Outlook
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Dictate Your Email to Outlook
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Plan with Copilot
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COUNTIFS and SUMIFS
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More complex formulas
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Animate charts and SmartArt
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Manage conditional formatting
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Create dynamic visual title using the Selected Value function
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Functions and formulas
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The nuts and bolts of VLOOKUP
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New Chart types
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The SUMIF function
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VLOOKUP: How and when to use it
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The SUM function
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How to simultaneously edit and calculate formulas across multiple worksheets
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AVERAGEIF function
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Using functions
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Look up values on a different worksheet
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Insert columns and rows
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Advanced formulas and references
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How to link cells and calculate formulas across multiple worksheets
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Add numbers
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Print a worksheet on a specific number of pages
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Animate pictures, shapes, text, and other objects
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Customize charts
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Work with macros
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How to simultaneously view multiple worksheets
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Take conditional formatting to the next level
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Create slicers
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Advanced filter details
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Subtract time
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How to track and monitor values with the Watch Window
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Print headings, gridlines, formulas, and more
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Add a picture watermark
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Password protect workbooks and worksheets
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Customize the design and layouts
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Freeze panes in detail
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More print options
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AutoFilter details
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Backgrounds in PowerPoint: First Steps
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Multiple choice questions in Microsoft Forms
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Print slides, notes, or handouts
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Copying formulas
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Input and error messages
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IF with AND and OR
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Conditionally format dates
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Sort details
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Insert headers and footers
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Header and footer details
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Drop-down list settings
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Combine data from multiple worksheets
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How to create a table
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Work with handout masters
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Animate pictures and shapes
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Picture backgrounds: Two methods
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Creating and managing a group
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Print handouts
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Basic math
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Screen recording
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Save your macro
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Operator order
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Weighted average
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Advanced IF functions
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Cell references
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Copy a chart
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Use conditional formatting
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Improved version history
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Add formulas and references
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Use slicers to filter data
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90 seconds about PowerPoint Slide Masters
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Conditional formatting
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AutoFill and Flash Fill
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New chart types
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Ink Equation
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Objectifs :
This video aims to guide users on how to effectively utilize the Copilot coaching tool for drafting emails, emphasizing the importance of tone, clarity, and content depth in professional communication.
Chapitres :
-
Introduction to Copilot Coaching Tool
The Copilot coaching tool is designed to assist users in drafting emails manually, providing editorial advice to enhance the quality of their communication. This video demonstrates how to leverage this tool to improve email drafts, particularly when initiating contact with prospects. -
Drafting an Initial Email
In the video, the presenter shares a poorly constructed email intended to introduce their company and offerings. The casual tone and lack of structure highlight the potential pitfalls of sending unrefined communication. This serves as a practical example of what to avoid in professional emails. -
Utilizing the Copilot Coaching Option
To improve the email, the presenter opts for the Copilot coaching option. This feature analyzes the draft and provides specific editorial recommendations. Key suggestions include: - **Tone Adjustment**: Altering the tone to convey more confidence. - **Impartiality**: Ensuring the expression remains neutral and professional. - **Content Enrichment**: Adding more information about the company's offerings and articulating the benefits more effectively. -
Enhancing Clarity and Depth
The Copilot tool identifies areas where clarity is lacking and emphasizes the need for more in-depth content. Recommendations include: - Supporting claims with data or testimonials. - Drafting sentences that clearly articulate the benefits of the offerings. The presenter acknowledges these suggestions and plans to incorporate them into the email. -
Continuous Improvement with Copilot
The presenter highlights that the Copilot coach can be consulted repeatedly until the user is satisfied with the email draft. This iterative process allows for ongoing refinement and improvement of the content. -
Reverting to Copilot Drafting Assistant
At any point, users can switch back to the Copilot Drafting Assistant by entering the slash symbol. This flexibility ensures that users can choose the drafting method that best suits their needs. -
Conclusion
In summary, the video illustrates the effective use of the Copilot coaching tool to enhance email drafting. By focusing on tone, clarity, and content depth, users can significantly improve their professional communication, making a positive impression on prospects.
FAQ :
What is the purpose of using Copilot for drafting emails?
The purpose of using Copilot is to receive assistance in drafting emails, including suggestions for improving tone, clarity, and overall effectiveness of the message.
How can I improve the tone of my email using Copilot?
You can improve the tone of your email by utilizing the editorial recommendations provided by Copilot, which may suggest making your language more confident and professional.
What should I do if I am not satisfied with the suggestions from Copilot?
If you are not satisfied with the suggestions from Copilot, you can continue to solicit feedback until you are happy with the content, or revert to using the Copilot Drafting Assistant.
Can I use Copilot for other types of writing besides emails?
Yes, while the video focuses on email drafting, Copilot can be used for various types of writing where editorial advice and content improvement are needed.
What are testimonials and why are they important in emails?
Testimonials are endorsements from customers that can enhance credibility and trust in your message. Including them in emails can help articulate the benefits of your offer more effectively.
Quelques cas d'usages :
Improving Sales Outreach Emails
Sales professionals can use Copilot to draft outreach emails to prospects, ensuring that the tone is confident and the message is clear, which can lead to higher response rates.
Enhancing Client Communication
Client-facing roles can utilize Copilot to refine their communication, ensuring that emails convey impartiality and clarity, which is crucial for maintaining professional relationships.
Creating Marketing Campaign Emails
Marketing teams can leverage Copilot to draft campaign emails that effectively highlight benefits and include testimonials, improving engagement and conversion rates.
Drafting Internal Communications
Managers can use Copilot to draft internal emails that require clear communication of policies or updates, ensuring that the message is well-structured and easily understood by all employees.
Feedback and Review Processes
Teams can implement Copilot in their feedback processes, allowing members to draft proposals or reports and receive editorial advice to enhance clarity and effectiveness before final submission.
Glossaire :
Copilot
A digital assistant tool designed to help users draft and edit emails by providing suggestions and coaching on content and tone.
Editorial advice
Guidance provided to improve the quality of written content, focusing on aspects such as tone, clarity, and effectiveness of communication.
Tone
The attitude or emotional quality conveyed in writing, which can affect how the message is perceived by the recipient.
Impartiality
The quality of being unbiased and neutral in expression, ensuring that the content does not favor one side over another.
Clarity
The quality of being clear and easy to understand, which is essential for effective communication.
Testimonials
Statements from customers or clients that endorse a product or service, often used to provide social proof and credibility.
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