Forms - Let responders submit files in Microsoft Forms Tutorial

In this video, you will learn how to let responders submit files in Microsoft Forms.
The video covers the process of adding the document submission feature to your form, including selecting the file upload option and defining the maximum number of files and their size.
You can also make the question mandatory or optional and add additional information or specify the file format.
This feature allows responders to include files in your form or quiz, enhancing their engagement and providing you with valuable data.
This tutorial will help you optimize your use of Microsoft Forms and improve your SEO visibility.

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2363 views

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on how to create a formal quiz in Microsoft Forms that allows responders to upload files. It outlines the steps involved in adding the document submission feature, setting preferences for file uploads, and managing questions within the quiz.

Chapitres :

Introduction to Document Submission in Microsoft Forms
Creating a formal quiz in Microsoft Forms can be enhanced by allowing responders to include file uploads. This feature is particularly useful for collecting additional information or documents from users at the end of the form.
Adding the Document Submission Feature
To enable file uploads in your quiz, follow these steps: 1. Click the 'Add New' button. 2. Select 'Upload File'. Once you do this, OneDrive or SharePoint will automatically create a folder for the uploaded files, ensuring they are saved securely.
Reviewing External Sharing Permissions
Before allowing file uploads, it is essential to review your organization's external sharing permissions. This ensures that the uploaded files are managed according to your organization's policies. Note that you cannot change the location of the upload folder from this interface.
Specifying Document Preferences
After adding the upload feature, you can specify the type of documents you expect from your users. Here are the preferences you can set: - **Maximum Number of Files**: Define how many files responders can upload. - **Maximum File Size**: Set a limit on the size of each file uploaded. These settings apply to any type of question in your quiz.
Managing Questions in Your Quiz
You have the flexibility to manage your questions effectively: - **Duplicate or Delete Questions**: Easily replicate or remove questions as needed. - **Rearranging Questions**: Use the arrows to move questions around in the quiz. - **Inserting Images**: If necessary, you can insert images to enhance your questions. - **Mandatory or Optional Questions**: Decide whether a question is required or optional for responders.
Additional Options and Notifications
The three-dot menu provides more options for your questions: - **Subtitle**: Add extra information for clarity. - **File Type**: Specify which file formats are acceptable for uploads. Responders will see the upload file settings and receive notifications regarding their saved data, which is stored in OneDrive.
Conclusion
By following these steps, you can successfully allow responders to include files in your Microsoft Forms quiz. This feature not only enhances the interactivity of your forms but also facilitates the collection of necessary documents from users.

FAQ :

How do I create a quiz in Microsoft Forms?

To create a quiz in Microsoft Forms, log in to your Microsoft account, select 'Forms', and then click on 'New Quiz'. You can add questions, set preferences, and customize your quiz as needed.

Can responders upload files in Microsoft Forms?

Yes, responders can upload files in Microsoft Forms by using the document submission feature. You can enable this option when creating your quiz.

What types of files can I allow responders to upload?

You can specify the file types that responders are allowed to upload, such as images, documents, or spreadsheets, by selecting the appropriate options in the form settings.

How do I set file size limits for uploads?

When setting up the document submission feature in Microsoft Forms, you can define the maximum file size that responders can upload, ensuring it meets your requirements.

What happens to the uploaded files?

Uploaded files are automatically saved to a designated folder in OneDrive or SharePoint, depending on your organization's settings.

Can I make questions mandatory in Microsoft Forms?

Yes, you can choose to make questions mandatory or optional when creating your quiz in Microsoft Forms.

Quelques cas d'usages :

Job Application Forms

Companies can use Microsoft Forms to create job application forms that allow candidates to upload their resumes and cover letters directly through the form.

Event Registration

Event organizers can create registration forms that allow attendees to upload documents such as proof of payment or identification, streamlining the registration process.

Feedback Collection

Organizations can gather feedback from clients or employees by allowing them to upload supporting documents or images along with their feedback, enhancing the quality of the responses.

Educational Assignments

Teachers can create assignment submission forms where students can upload their completed work, making it easier to collect and review assignments.

Research Data Collection

Researchers can use Microsoft Forms to collect data from participants, allowing them to upload relevant files or documents that support their responses.

Glossaire :

Microsoft Forms

A web-based application that allows users to create surveys, quizzes, and polls, and collect responses in real-time.

document submission feature

A functionality in Microsoft Forms that allows responders to upload files as part of their responses.

OneDrive

A cloud storage service from Microsoft that allows users to store files and access them from any device connected to the internet.

SharePoint

A web-based collaboration platform from Microsoft that integrates with Microsoft Office and is used for document management and storage.

external sharing permissions

Settings that determine whether users can share files and folders with people outside their organization.

file type

The format of the file that responders are allowed to upload, such as PDF, DOCX, or JPEG.

branching

A feature in Microsoft Forms that allows the quiz creator to direct responders to different questions based on their previous answers.

00:00:00

When you create a formal

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quiz in Microsoft Forms,

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at times you may want to responders to

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include a file at the end of the form.

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Note whether you have chosen a form or quiz,

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the creation process is relatively the same.

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To add the document submission feature,

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click the Add New button.

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Then select Upload File.

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OneDrive or SharePoint will create

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a folder for uploaded files.

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Note that responder names and file details

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are automatically saved to OneDrive.

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Review your organizations external

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sharing permissions for uploading files.

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You cannot change the location

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of this folder from here.

00:00:37

However, in another video we will

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find out how to specify the location

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of your responders documents

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straight from your OneDrive.

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Add your question and specify the type

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of document you expect from your. Users.

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Then select your document preferences.

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First,

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define the maximum number of files your

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responders can include in your form.

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Specify the files maximum size.

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This goes for any type of questions.

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You can duplicate or delete a question.

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You can move it around the quiz

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using these arrows.

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And if needed you can insert an image.

00:01:15

You can also choose to make the

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question mandatory or optional.

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The three dot menu shows more options.

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Subtitle lets you provide

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additional information.

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File Type lets you specify which file

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format you agree to include in this form.

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Your responders will fund your upload file

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setting information displayed right here.

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They will also get notifications regarding

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saved data as it is stored in OneDrive.

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And you can also add branching.

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Now you know how to let responders

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include files in your form

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or quiz in Microsoft Forms.

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