Teams - Manage accessibility settings Tutorial

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Teams

Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of the accessibility features available in Microsoft Teams, particularly for users with visual or mobility impairments, as well as those who are deaf or hard of hearing. It outlines how to utilize keyboard shortcuts, enable live captions, and customize the application for an optimal user experience.

Chapitres :

Introduction to Accessibility Features in Microsoft Teams
Microsoft Teams is designed to be inclusive, offering various accessibility features that enhance the experience for all users, particularly those with visual impairments or mobility challenges. This guide will explore these features and how to effectively use them.
Keyboard Shortcuts for Enhanced Navigation
For users who find keyboard shortcuts easier than using a touch screen or mouse, Microsoft Teams provides a comprehensive list of keyboard shortcuts. To access this list, follow these steps: - Click on the three dots (more options) in the application. - Select 'Keyboard Shortcuts' from the menu. Utilizing these shortcuts can significantly improve navigation and efficiency within the application.
Enabling Live Captions for Deaf and Hard of Hearing Users
Microsoft Teams offers a feature that detects spoken words during meetings and displays real-time captions. To enable live captions, perform the following steps: 1. Click on the three dots in the top banner of the meeting interface. 2. Select 'Language and Speech'. 3. Click on 'Turn on live captions'. This feature ensures that users who are deaf or hard of hearing can follow along with the meeting discussions.
Activating Sign Language View
For users who prefer sign language, Microsoft Teams allows you to activate the Sign Language view. To do this: 1. Go to the General settings of the application. 2. Select the desired sign language. 3. Validate your selection. This option enhances communication for users who rely on sign language.
Customizing Subtitle Settings
Users can customize subtitle settings to improve readability during meetings. To configure subtitles: 1. Click on the settings icon in the application. 2. In the configuration panel, you can modify: - Text color - Height of the subtitle banner - Font size 3. A preview option is available to visualize changes before applying them. These adjustments help tailor the viewing experience to individual preferences.
Changing Application Theme and Conversation Density
To further enhance visibility, users can change the application’s theme and configure conversation density. Follow these steps: 1. Navigate to General settings. 2. Select 'Appearance and Accessibility'. 3. Choose your desired theme. 4. Adjust conversation density for clearer visibility. These settings allow users to create a comfortable and accessible environment while using Microsoft Teams.
Conclusion
Microsoft Teams provides a range of accessibility features that cater to the needs of users with various impairments. By utilizing keyboard shortcuts, enabling live captions, customizing subtitle settings, and adjusting the application’s appearance, users can significantly enhance their experience. These features not only promote inclusivity but also ensure that everyone can participate fully in meetings.

FAQ :

What accessibility features does Microsoft Teams offer?

Microsoft Teams provides various accessibility features, including keyboard shortcuts, real-time captions for meetings, and a Sign Language view option to support users with visual or hearing impairments.

How can I enable real-time captions in a Teams meeting?

To enable real-time captions, click on the three dots in the top banner, select 'Language and Speech', and then choose 'Turn on live captions'.

Can I change the language of the captions during a meeting?

Yes, you can change the language of the captions at any time during the meeting by accessing the settings.

How do I customize the appearance of captions in Teams?

You can customize the appearance of captions by clicking on settings in the configuration panel, where you can modify text color, banner height, and font size.

What is the Sign Language view in Microsoft Teams?

The Sign Language view is an option that allows users to see a sign language interpreter during meetings, making it easier for deaf users to follow along.

How can I change the theme of the Microsoft Teams application?

To change the theme, go to the General settings, then to Appearance and Accessibility, and select your desired theme.

Quelques cas d'usages :

Enhancing Meeting Accessibility

In a corporate environment, using Microsoft Teams' accessibility features can help ensure that all employees, including those with disabilities, can participate fully in meetings. For example, enabling real-time captions allows deaf employees to follow discussions, while keyboard shortcuts can assist those with mobility impairments.

Training Sessions for Diverse Audiences

When conducting training sessions via Teams, instructors can utilize the Sign Language view and real-time captions to accommodate participants with different needs. This ensures that everyone can engage with the content, regardless of their hearing ability.

Customizing User Experience

Teams can be tailored to individual preferences by adjusting the theme and conversation density. For instance, a user with visual impairments might choose a high-contrast theme and larger font sizes to improve readability during meetings.

Remote Collaboration for Global Teams

In a global team setting, the ability to change caption languages on-the-fly allows for effective communication among team members who speak different languages. This feature can significantly enhance collaboration and understanding in diverse teams.

Glossaire :

Accessibility Features

Tools and options designed to make software usable for people with disabilities, such as visual or mobility impairments.

Keyboard Shortcuts

Key combinations that allow users to perform tasks more quickly than using a mouse or touch screen.

Real-Time Captions

Text displayed on the screen that transcribes spoken words during a meeting, aiding those who are deaf or hard of hearing.

Sign Language View

A feature that allows users to see a sign language interpreter during a meeting, enhancing accessibility for deaf users.

Configuration Panel

A settings interface where users can customize various aspects of the application, such as text color and font size.

Theme

The visual appearance of the application, which can be customized to improve user experience.

Conversation Density

The amount of space allocated for text and visuals in a conversation, which can be adjusted for better visibility.

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Microsoft Teams offers accessibility

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features that allow all users to have the

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best possible experience for visually

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impaired or mobility impaired users.

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Keyboard shortcuts are sometimes easier

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to use than a touch screen or a mouse.

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You can find the list by clicking on the

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three dots and then on keyboard shortcuts.

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If you are deaf or hard of hearing,

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teams can detect what is said in a

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meeting and display real time captions.

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To use them, click on the three

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dots in the top banner,

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then click on Language and Speech and

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finally select Turn on live captions.

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You can also activate the Sign

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Language view option in the General

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settings of the application,

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select the desired language and validate.

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You can change the language at

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anytime during the meeting and

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also configure the subtitles by

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clicking on settings right here.

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In this configuration panel you will have

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the possibility to modify the text color,

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the height of the banner where it is

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displayed and the font size for each change.

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A preview is available right here

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to visualize the appearance of

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the subtitles during the meeting.

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You also have the option to change the

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appearance of the application's theme

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by going to the General settings and

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then to Appearance and Accessibility.

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Then select the desired theme also.

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Configure the conversation density

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for clearer visibility.

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