Teams - Retrieve items saved in a breakout room Tutorial

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Teams

Available in Microsoft365

Objectifs :

Understand the functionality and privacy features of breakout rooms in a meeting setting, including chat channels and access permissions.

Chapitres :

Introduction to Breakout Rooms
Breakout rooms are a valuable feature in virtual meetings, allowing participants to engage in smaller group discussions. Each breakout room operates independently, providing a focused environment for collaboration.
Chat Channels in Breakout Rooms
When breakout rooms are created during a meeting, each room is assigned its own chat channel. This allows participants to communicate effectively within their designated groups. The chat channels are displayed in the conversation list of each participant, organized according to the room they are assigned to.
Privacy and Access Control
For privacy reasons, participants in one breakout room cannot access the chat contents of other rooms. This ensures that discussions remain confidential and relevant to the assigned group. As the meeting organizer, you have the unique ability to access all group rooms and their contents, including files and whiteboards shared within them.
Post-Meeting Access to Chat Channels
After the meeting concludes, the chat channels of the different breakout rooms remain accessible. However, access to these channels depends on the participants' assignments in the respective rooms. This feature allows participants to revisit discussions and shared materials even after the meeting has ended.
Conclusion
Understanding the functionality of breakout rooms, including chat channels and privacy features, enhances the effectiveness of virtual meetings. By utilizing these tools, organizers can facilitate better communication and collaboration among participants.

FAQ :

What are breakout rooms in a meeting?

Breakout rooms are smaller, separate virtual spaces created during a meeting that allow participants to engage in focused discussions or activities without the distractions of the main meeting.

Can participants in one breakout room see the chat of another room?

No, for privacy reasons, participants in one breakout room cannot access the chat contents of other breakout rooms.

What access does the meeting organizer have?

The meeting organizer has access to all breakout rooms and can view all contents shared within them, including chat messages, files, and whiteboards.

What happens to the chat channels after the meeting ends?

After the meeting ends, the chat channels of the different breakout rooms remain accessible based on the participants' assignments in those rooms.

How can I share files in a breakout room?

Participants can share files in a breakout room through the chat channel dedicated to that room, allowing for easy collaboration and resource sharing.

Quelques cas d'usages :

Team Brainstorming Sessions

In a corporate setting, breakout rooms can be used for team brainstorming sessions where smaller groups can discuss ideas and strategies without interruptions. This enhances creativity and allows for more focused discussions.

Training Workshops

During training workshops, breakout rooms can facilitate group activities or discussions among participants. Trainers can assign different topics to each room, allowing for diverse learning experiences.

Project Planning Meetings

In project planning meetings, breakout rooms can be utilized to allow different teams to work on specific aspects of a project. This helps streamline the planning process and ensures that all areas are covered efficiently.

Networking Events

Breakout rooms can be used in virtual networking events to allow participants to connect in smaller groups. This encourages more meaningful conversations and relationship building among attendees.

Feedback Sessions

In feedback sessions, breakout rooms can be used to gather input from different stakeholders. Each room can focus on a specific topic, allowing for targeted discussions and actionable insights.

Glossaire :

Breakout Rooms

Breakout rooms are smaller, separate virtual spaces created during a meeting to facilitate group discussions or activities. Each room operates independently, allowing participants to collaborate without distractions from the main meeting.

Chat Channel

A chat channel is a dedicated space within a communication platform where participants can send messages, share files, and interact with each other. Each breakout room has its own chat channel that is only accessible to its assigned participants.

Conversation List

The conversation list is a feature in communication platforms that displays all active chat channels and conversations available to a user. It helps participants navigate between different discussions easily.

Organizer

The organizer is the person responsible for setting up and managing the meeting. They have special privileges, including access to all breakout rooms and their contents.

Whiteboard

A whiteboard is a digital tool used during meetings for brainstorming and collaboration. Participants can draw, write, and share ideas visually in real-time.

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When you create breakout

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rooms during a meeting,

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each room has its own chat channel.

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These are displayed in the conversation

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list of each participant according

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to the room they are assigned to.

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For privacy reasons,

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other participants will not be able to

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access the contents of other group rooms.

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As the organizer of the meeting,

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you have access to all the

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group rooms as well as to the

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various items sent inside them,

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such as files, whiteboards, etcetera.

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At the end of the meeting,

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the chat channels of the different

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group rooms remain accessible

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depending on the assignment

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of participants in the room.

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Quando você cria breakout

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durante uma reunião,

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Cada sala tem seu próprio canal de bate-papo.

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Estes são exibidos na conversa

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lista de cada participante de acordo com

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à sala para a qual estão atribuídos.

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Por razões de privacidade,

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outros participantes não poderão

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Aceda ao conteúdo de outras salas de grupo.

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Como organizador do encontro,

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você tem acesso a todos os

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quartos de grupo, bem como para o

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vários itens enviados dentro deles,

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tais como ficheiros, quadros brancos, etc.

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No final da reunião,

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os canais de chat dos diferentes

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Os quartos para grupos permanecem acessíveis

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dependendo da atribuição

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dos participantes na sala.

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Quando crei un breakout

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stanze durante una riunione,

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ogni stanza ha il suo canale di chat.

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Questi vengono visualizzati nella conversazione

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elenco di ciascun partecipante in base

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alla stanza a cui sono assegnati.

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Per motivi di privacy,

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gli altri partecipanti non saranno in grado di farlo

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accedere ai contenuti di altre stanze di gruppo.

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In qualità di organizzatore della riunione,

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hai accesso a tutti i

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camere per gruppi e al

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vari oggetti inviati al loro interno,

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come file, lavagne, ecc.

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Al termine della riunione,

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i canali di chat dei diversi

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le camere per gruppi rimangono accessibili

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a seconda dell'incarico

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dei partecipanti in sala.

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Когда вы создаете прорыв

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комнаты во время встречи,

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в каждой комнате есть свой канал чата.

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Они отображаются в разговоре

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список каждого участника согласно

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к комнате, к которой они приписаны.

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Из соображений конфиденциальности

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другие участники не смогут

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получить доступ к содержимому других групповых комнат.

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Являясь организатором встречи,

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у вас есть доступ ко всем

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групповые номера, а также

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различные предметы, отправленные в них,

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такие как файлы, доски и т. д.

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В конце встречи

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каналы чата разных

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групповые комнаты остаются доступными

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в зависимости от задания

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участников в комнате.

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Cuando creas un breakout

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salas durante una reunión,

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cada sala tiene su propio canal de chat.

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Estos se muestran en la conversación

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lista de cada participante según

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a la habitación a la que están asignados.

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Por motivos de privacidad,

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otros participantes no podrán

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acceder al contenido de otras salas grupales.

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Como organizador de la reunión,

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tienes acceso a todos los

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habitaciones grupales, así como a

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varios artículos enviados dentro de ellas,

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como archivos, pizarras blancas, etcétera.

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Al final de la reunión,

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los canales de chat de los diferentes

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las salas de grupo siguen siendo accesibles

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dependiendo de la tarea

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de los participantes en la sala.

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Wanneer je een breakout creëert

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kamers tijdens een vergadering,

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elke kamer heeft zijn eigen chatkanaal.

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Deze worden weergegeven in het gesprek

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lijst van elke deelnemer volgens

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naar de kamer waaraan ze zijn toegewezen.

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Om privacyredenen

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andere deelnemers zullen niet in staat zijn om

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toegang krijgen tot de inhoud van andere groepsruimten.

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Als organisator van de bijeenkomst

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je hebt toegang tot alle

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groepsruimten en naar de

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verschillende items die erin worden verzonden,

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zoals bestanden, whiteboards, etcetera.

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Aan het einde van de vergadering

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de chatkanalen van de verschillende

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groepsruimten blijven toegankelijk

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afhankelijk van de opdracht

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van de deelnemers in de zaal.

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Kiedy tworzysz breakout

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pokoje podczas spotkania,

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każdy pokój ma własny kanał czatu.

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Są one wyświetlane w rozmowie

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lista każdego uczestnika według

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do pomieszczenia, do którego są przydzieleni.

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Ze względów prywatności,

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Pozostali uczestnicy nie będą mogli

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dostęp do zawartości innych pomieszczeń grupowych.

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Jako organizator spotkania,

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Masz dostęp do wszystkich

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pokoje grupowe, jak również do

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różne przedmioty wysłane do nich,

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takie jak pliki, tablice itp.

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Pod koniec spotkania,

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kanały czatu różnych

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pokoje grupowe pozostają dostępne

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w zależności od zadania

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uczestników w sali.

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Amikor kitörést hoz létre

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helyiségek egy értekezlet során,

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minden szobának saját csevegőcsatornája van.

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Ezek megjelennek a beszélgetésben

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az egyes résztvevők listája

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a helyiségbe, amelyhez hozzárendeltek.

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Adatvédelmi okokból,

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Más résztvevők nem lesznek képesek

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hozzáférhet más csoportos szobák tartalmához.

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A találkozó szervezőjeként,

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Hozzáférhet az összes

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csoportos szobákhoz, valamint a

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különböző elemeket küldtek bennük,

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mint például fájlok, táblák stb.

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A találkozó végén,

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a különböző csevegőcsatornák

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A csoportos szobák továbbra is hozzáférhetőek

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a feladattól függően

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résztvevők közül a szobában.

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