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Teams - Retrieve items saved in a breakout room Tutorial

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Teams

Available in Microsoft365

Objectifs :

Understand the functionality and privacy features of breakout rooms in a meeting setting, including chat channels and access permissions.

Chapitres :

Introduction to Breakout Rooms
Breakout rooms are a valuable feature in virtual meetings, allowing participants to engage in smaller group discussions. Each breakout room operates independently, providing a focused environment for collaboration.
Chat Channels in Breakout Rooms
When breakout rooms are created during a meeting, each room is assigned its own chat channel. This allows participants to communicate effectively within their designated groups. The chat channels are displayed in the conversation list of each participant, organized according to the room they are assigned to.
Privacy and Access Control
For privacy reasons, participants in one breakout room cannot access the chat contents of other rooms. This ensures that discussions remain confidential and relevant to the assigned group. As the meeting organizer, you have the unique ability to access all group rooms and their contents, including files and whiteboards shared within them.
Post-Meeting Access to Chat Channels
After the meeting concludes, the chat channels of the different breakout rooms remain accessible. However, access to these channels depends on the participants' assignments in the respective rooms. This feature allows participants to revisit discussions and shared materials even after the meeting has ended.
Conclusion
Understanding the functionality of breakout rooms, including chat channels and privacy features, enhances the effectiveness of virtual meetings. By utilizing these tools, organizers can facilitate better communication and collaboration among participants.

FAQ :

What are breakout rooms in a meeting?

Breakout rooms are smaller, separate virtual spaces created during a meeting that allow participants to engage in focused discussions or activities without the distractions of the main meeting.

Can participants in one breakout room see the chat of another room?

No, for privacy reasons, participants in one breakout room cannot access the chat contents of other breakout rooms.

What access does the meeting organizer have?

The meeting organizer has access to all breakout rooms and can view all contents shared within them, including chat messages, files, and whiteboards.

What happens to the chat channels after the meeting ends?

After the meeting ends, the chat channels of the different breakout rooms remain accessible based on the participants' assignments in those rooms.

How can I share files in a breakout room?

Participants can share files in a breakout room through the chat channel dedicated to that room, allowing for easy collaboration and resource sharing.

Quelques cas d'usages :

Team Brainstorming Sessions

In a corporate setting, breakout rooms can be used for team brainstorming sessions where smaller groups can discuss ideas and strategies without interruptions. This enhances creativity and allows for more focused discussions.

Training Workshops

During training workshops, breakout rooms can facilitate group activities or discussions among participants. Trainers can assign different topics to each room, allowing for diverse learning experiences.

Project Planning Meetings

In project planning meetings, breakout rooms can be utilized to allow different teams to work on specific aspects of a project. This helps streamline the planning process and ensures that all areas are covered efficiently.

Networking Events

Breakout rooms can be used in virtual networking events to allow participants to connect in smaller groups. This encourages more meaningful conversations and relationship building among attendees.

Feedback Sessions

In feedback sessions, breakout rooms can be used to gather input from different stakeholders. Each room can focus on a specific topic, allowing for targeted discussions and actionable insights.

Glossaire :

Breakout Rooms

Breakout rooms are smaller, separate virtual spaces created during a meeting to facilitate group discussions or activities. Each room operates independently, allowing participants to collaborate without distractions from the main meeting.

Chat Channel

A chat channel is a dedicated space within a communication platform where participants can send messages, share files, and interact with each other. Each breakout room has its own chat channel that is only accessible to its assigned participants.

Conversation List

The conversation list is a feature in communication platforms that displays all active chat channels and conversations available to a user. It helps participants navigate between different discussions easily.

Organizer

The organizer is the person responsible for setting up and managing the meeting. They have special privileges, including access to all breakout rooms and their contents.

Whiteboard

A whiteboard is a digital tool used during meetings for brainstorming and collaboration. Participants can draw, write, and share ideas visually in real-time.

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When you create breakout

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rooms during a meeting,

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each room has its own chat channel.

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These are displayed in the conversation

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list of each participant according

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to the room they are assigned to.

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For privacy reasons,

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other participants will not be able to

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access the contents of other group rooms.

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As the organizer of the meeting,

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you have access to all the

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group rooms as well as to the

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various items sent inside them,

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such as files, whiteboards, etcetera.

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At the end of the meeting,

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the chat channels of the different

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group rooms remain accessible

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depending on the assignment

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of participants in the room.

Mandarine AI: WHAT YOU SHOULD KNOW

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