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Office 365 - Use accessible templates in Office 365 Tutorial

In this video, you will learn about using accessible templates in Office 365. The video covers how to find and use templates that comply with accessibility standards, including rich color contrast, clear text, and tags for visual objects.
These templates also include a simple table structure and larger font size for easier reading.
In Excel, accessible templates include input messages to help understand how to use the workbook.
This will help you create content that is accessible to everyone and improve comprehension for visually impaired users.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive overview of how to access and utilize accessible templates in Microsoft PowerPoint, Word, and Excel, ensuring that content is inclusive and comprehensible for all users, including those with visual impairments.

Chapitres :

Introduction to Accessible Templates
Accessible templates are designed to enhance the usability of documents and presentations for everyone, particularly for individuals with disabilities. This guide will walk you through the process of finding and using these templates in Microsoft Office applications.
Finding Accessible Templates
To locate accessible templates in PowerPoint, Word, or Excel, follow these steps: 1. Click on the 'File' tab in the application. 2. In the search box, type 'accessible templates'. 3. A list of available templates will be displayed for you to choose from.
Features of Accessible Templates
Accessible templates come with several key features that promote better comprehension and usability: - **Rich Color Contrast**: These templates use colors that enhance readability and understanding. - **Text Readability**: The text is formatted to be easier to read, with larger font sizes. - **Visual Tags**: All tables, images, graphics, and other visual elements are tagged appropriately, enabling screen readers to provide clear descriptions for visually impaired users. - **Simple Table Structure**: Templates include a straightforward table layout that clearly indicates header information for rows and columns.
Excel Specific Features
In Excel, accessible templates offer additional functionalities: - **Input Messages**: These messages guide users on how to interact with the workbook effectively. - **Logical Reading Order**: The templates ensure that the reading order of content is logical, making it easier for users to navigate.
PowerPoint Specific Features
For PowerPoint presentations, accessible templates include: - **User Actions**: Templates are designed to facilitate user actions with logical hyperlinks. - **Full Title Announcements**: Hyperlinks announce the full title of the landing page, aiding in navigation.
Getting Started with Accessible Templates
There are hundreds of accessible template models available. To begin: - Browse through the list of templates displayed after your search. - Select the one that best fits your needs and start creating inclusive content.
Conclusion
Utilizing accessible templates in Microsoft Office applications is crucial for creating content that is inclusive and easy to understand. By following the steps outlined in this guide, you can ensure that your documents and presentations are accessible to all users, enhancing their overall experience.

FAQ :

What are accessible templates?

Accessible templates are specially designed documents in applications like PowerPoint, Word, and Excel that comply with accessibility standards, making them usable for individuals with disabilities.

How can I find accessible templates in Microsoft Office?

To find accessible templates, click on the 'File' tab in your Office application, type 'accessible templates' in the online template search box, and browse the displayed list.

What features do accessible templates include?

Accessible templates feature rich color contrast, larger font sizes, clear header information for tables, and tags for visual objects, all designed to enhance comprehension and usability for visually impaired users.

Why is color contrast important in accessible templates?

Color contrast is important because it helps users distinguish between different elements, improving readability and comprehension, especially for those with visual impairments.

What is the benefit of using input messages in Excel templates?

Input messages in Excel templates provide users with guidance on how to use the workbook, making it easier to understand and interact with the data.

Quelques cas d'usages :

Creating Accessible Presentations

Using accessible templates in PowerPoint to create presentations that are easy to read and navigate for all users, including those with visual impairments. This can improve audience engagement and comprehension.

Developing Inclusive Reports

Utilizing accessible templates in Word to produce reports that are formatted for accessibility, ensuring that all stakeholders, including those with disabilities, can access and understand the information presented.

Designing User-Friendly Spreadsheets

Implementing accessible templates in Excel to create spreadsheets that include input messages and logical hyperlinks, enhancing usability for all users and improving data management efficiency.

Training and Workshops

Conducting training sessions using accessible templates to ensure that all participants, regardless of their abilities, can engage with the content effectively, fostering an inclusive learning environment.

Glossaire :

Accessible Templates

Templates designed to meet accessibility standards, ensuring that content is usable by individuals with disabilities, particularly those who rely on assistive technologies.

Screen Reader

A software application that converts digital text into synthesized speech, allowing visually impaired users to access content on a computer or mobile device.

Color Contrast

The difference in luminance or color that makes an object distinguishable from others, crucial for readability and comprehension, especially for users with visual impairments.

Input Messages

Guidance provided within Excel templates to assist users in understanding how to interact with the workbook effectively.

Logical Hyperlinks

Links that are organized in a way that makes sense to the user, facilitating easier navigation through content.

Header Information

The labels or titles that identify the content of rows and columns in tables, essential for understanding the structure of data.

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Templates are available to help you make

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your content accessible to everyone,

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whether you're on PowerPoint, Word or Excel.

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To find them, click file tab.

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The new and type accessible templates

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in the online template search box.

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The list is displayed.

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These templates are prepared to comply

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with the accessibility standard and allow

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you to benefit from adapted formatting.

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Accessible templates feature rich color

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contrast that promotes comprehension.

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Text is easier to read,

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and specific colors provide a

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better understanding of meaning.

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They include all tags for tables,

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images, graphics and other visual

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objects powering the screen reader to

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help provide a clear description of

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the items to visually impaired users.

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Templates include a simple table

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structure and clearly indicate the

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header information for rows and columns.

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The font size is also

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larger to simplify reading.

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In Excel, accessible templates

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include input messages to help

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understand how to use the workbook.

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The reading order of slide content

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in PowerPoint mix, user actions,

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logical hyperlinks announce the

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full title of the landing page.

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Hundreds of models exist to get started.

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Just find the one that's right for you.

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