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Teams - Use and co-edit files Tutorial

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Objectifs :

This document aims to provide a comprehensive overview of how to manage files within Microsoft Teams, including uploading, editing, and collaborating on documents, as well as utilizing the Files tab effectively.

Chapitres :

  1. Introduction to File Management in Microsoft Teams
    Microsoft Teams offers a robust platform for managing files within conversations, whether in private chats or channels. This guide will explore how to attach files, access the Files tab, and collaborate on documents seamlessly.
  2. Attaching Files in Conversations
    When creating or responding to a conversation in Teams, users can attach files from various sources, including: - Recent files - Cloud storage spaces - Channels you are a member of - Your computer Files sent during conversations are automatically stored in the Files tab, making them easily accessible for all team members.
  3. Understanding the Files Tab
    Each conversation in Teams, whether private or in a channel, features a Files tab. This tab supports a wide range of file types, including: - PNG and JPEG images - PDF documents - MP4 videos - MP3 audio files - Adobe files Users can also create Microsoft folders and documents directly within Teams or upload complete folders from their computers.
  4. Collaborative Editing of Microsoft Documents
    Selecting a Microsoft Office document allows for direct editing within Teams. Users can choose to: - Edit the document in Teams - Open it in the dedicated online application - Use the desktop application All changes made to Microsoft documents are saved in real-time, allowing for collaborative work. Team members can see where others are working by checking bookmarks or clicking on their profile pictures.
  5. Continuing Collaboration After Leaving a Document
    After exiting a document, collaborators can continue editing. Upon reopening the document, Teams will notify users of any changes made during their absence, ensuring everyone stays updated.
  6. Highlighting Important Files
    To make important files easier to access, users can highlight them by: 1. Selecting the file 2. Choosing the option to turn it into a tab This allows for quick access to the document directly from the list of tabs at the top of the channel.
  7. Accessing and Editing Documents
    By clicking on a highlighted document, users can: - Edit it directly in Teams - Open it in the dedicated desktop application - Access it through a web browser - Download a copy to their computer This flexibility enhances productivity and collaboration among team members.
  8. Conclusion
    Managing files in Microsoft Teams is essential for effective collaboration. By understanding how to attach files, utilize the Files tab, and engage in real-time editing, team members can enhance their productivity and streamline their workflows.

FAQ :

How can I attach a file in a Microsoft Teams conversation?

You can attach a file by selecting the attachment option in the conversation window, then choosing a file from your recent files, cloud storage, or your computer.

What types of files can I share in Microsoft Teams?

Microsoft Teams supports a wide range of file types, including images (PNG, JPEG), documents (PDF, Microsoft Office files), videos (MP4), and audio files (MP3).

Can I edit Microsoft Office documents directly in Teams?

Yes, you can edit Microsoft Office documents directly in Teams, or you can open them in the dedicated online application or desktop application.

What happens if I leave a document while my colleagues are editing it?

If you leave the document, your colleagues can continue editing it. The next time you open the document, Teams will inform you of any changes made.

How can I make important files easier to access in Teams?

You can highlight important files by selecting them and choosing to turn them into a tab, allowing for quick access from the list of tabs at the top of the channel.

Quelques cas d'usages :

Collaborative Document Editing

In a marketing team, members can collaboratively edit a presentation in real-time using Microsoft Teams. This allows for immediate feedback and updates, improving the efficiency of the project.

File Organization in Teams

A project manager can organize important project files by creating tabs for each document in a Teams channel, making it easier for team members to find and access necessary resources.

Real-Time Updates on Project Changes

During a product development meeting, team members can work on a shared document in Teams. As changes are made, all members can see updates in real-time, ensuring everyone is on the same page.

Accessing Files from Cloud Storage

A remote team can easily access and share files stored in cloud storage during a Teams meeting, facilitating seamless collaboration regardless of location.

Highlighting Key Documents

A team lead can highlight key documents by turning them into tabs in Teams, ensuring that all team members can quickly access critical information without searching through multiple files.

Glossaire :

File Tab

A section within a conversation or channel in Microsoft Teams where all files shared in that conversation are stored and can be accessed by team members.

Microsoft Office Document

Files created using Microsoft Office applications such as Word, Excel, or PowerPoint, which can be edited collaboratively in Teams.

Collaborative Work

A process where multiple users can work on the same document simultaneously, allowing for real-time updates and changes.

Bookmark

A feature in Microsoft Teams that allows users to mark their position in a document, making it easier for collaborators to see where they are working.

Tab

A navigational element in Microsoft Teams that allows users to quickly access specific files or applications within a channel.

Cloud Storage

A service that allows users to store files on remote servers accessed via the internet, enabling easy sharing and collaboration.

MP4

A digital multimedia format commonly used for storing video and audio, supported by Microsoft Teams.

MP3

A digital audio format that is widely used for music and audio files, which can also be shared in Microsoft Teams.

Adobe Files

Files created using Adobe software, such as PDFs, which can be shared and accessed in Microsoft Teams.

résultat(s)
00:00:02
When you create or respond to a conversation,
00:00:05
you can attach a file which will
00:00:07
be made available to the members of
00:00:10
the team or private conversation.
00:00:11
Note that you can attach
00:00:13
a file from recent files,
00:00:15
one of your cloud storage spaces,
00:00:16
a channel you are a member of,
00:00:19
or your computer.
00:00:21
Files sent from a conversation are
00:00:24
automatically stored in the Files tab.
00:00:27
Whether you are in a private
00:00:29
conversation or in a channel,
00:00:30
each conversation has a Files tab.
00:00:34
Teams supports hundreds of file types,
00:00:37
from a simple PNG or JPEG image to PDF, MP4,
00:00:41
videos, MP3 audios or even Adobe files.
00:00:44
Here you can also directly create
00:00:47
Microsoft folders and documents
00:00:49
or upload other files from your
00:00:52
computer as well as complete folders.
00:00:55
By selecting a Microsoft Office document,
00:00:57
you can edit it directly in Teams,
00:01:00
open it in the dedicated online
00:01:03
application or in the desktop application.
00:01:06
Be aware that all Microsoft documents
00:01:08
available in the team's storage space
00:01:10
allow for collaborative work and
00:01:12
any changes made will be available
00:01:14
to all team members in real time.
00:01:16
You can see where your colleagues are
00:01:18
working on the document by the bookmark
00:01:20
or by clicking on their profile picture.
00:01:25
After leaving the document,
00:01:26
your collaborators can continue
00:01:28
to edit it in your absence.
00:01:29
The next time you open it,
00:01:32
teams will inform you of the
00:01:34
changes that have been made.
00:01:35
You can also highlight certain important
00:01:37
files to make them easier to access.
00:01:40
To do this, simply select a file,
00:01:42
then choose to turn into a tab.
00:01:44
You will then be able to access
00:01:47
your document directly from the list
00:01:50
of tabs at the top of the channel.
00:01:52
By clicking on it,
00:01:54
you open the document and can
00:01:56
edit it directly in Teams,
00:01:57
but you can also open it in the
00:02:00
dedicated desktop application
00:02:02
in your browser or even download
00:02:04
a copy to your computer.

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