Viva Engage - The role of an administrator Tutorial
In this video, you will learn about the role of an administrator in SharePoint and SharePoint Online.
The admin, defined by the global admin of the Office 365 Portal, is responsible for creating the first site collection and assigning owners.
Owners manage the top-level site and any future subsites, while members can modify documents and guests can only view the site.
The admin also has a watcher role, managing storage quotas, user profiles, default language, and external sharing settings.
Understanding the admin role will help you effectively manage SharePoint and its features.
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Viva Engage - Creating and managing campaigns
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Viva Engage - Publishing or replying to a message in a group
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Viva Engage - Create a profile
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Viva Engage - Search and join a group
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Viva Engage - Introducing Microsoft Viva Engage
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Viva Engage - Setting delegates
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Viva Engage - Engaging and animating a group
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Viewing and configuring notifications
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Create a profile
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Creating and managing a group
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Sending a private message or replying to one
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Setting delegates
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Introducing Microsoft Viva Engage
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Following people in Engage
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Publishing or replying to a message in a group
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Using the search function
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Creating and managing campaigns
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Search and join a group
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Creating or editing office documents in Engage
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Homepage Navigation
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Functioning of the inbox
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Navigating within a group
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Engaging and animating a group
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Starting with planner
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Introduction to Power Bi
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General Introduction
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Introduction to PowerApps
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Start using Excel
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Introduction to Power BI Desktop
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A closer look at the ribbon
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Tell me what you want to do
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New Interface
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A first look at Excel 2016
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Top tips for working in Excel Online
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How things are organized
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Introduction to Excel
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Introduction to Planner
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Introduction to Word
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Save and print an Excel workbook
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Introducing Whiteboard
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Introduction to PowerPoint
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A first look at PowerPoint 2016
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Introduction to OneNote
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Introduction to Stream
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Introducing Project
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Get going fast
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Intro to Microsoft To Do Interface
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Viva Connections in Microsoft Teams
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Save time while searching for documents or informations
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An Overview of SHIFTS
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What is Microsoft To Do?
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Introducing Lists
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Introducing Microsoft365
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Getting Started with Outlook Mobile App
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Introducing MyAnalytics
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Access your Office Online App
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Clutter
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Save a PowerPoint presentation
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Start using PowerPoint
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Do things quickly with Tell Me
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Office 365 overview
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Office Online Apps
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Understand the difference between surveys and quizzes in Microsoft Forms
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Introducing Microsoft Viva Engage
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Intro to Microsoft To Do on Mobile
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Interface Introduction of SHIFTS
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A closer look at the ribbon
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How things are organized
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Discover Excel Online
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Discovery of the interface
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Presentation of the interface of your profile
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What is Microsoft Forms?
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What is Viva Connections?
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Get going fast
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Quick assist
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Discover PowerPoint Online
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What is an Open Shift?
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Discover Word Online
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Introduce OneNote
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Tracking Prevention
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Organize your items with tags
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What is OneDrive ?
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Interface Discovery
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Introduction to the course on Forms
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Do things quickly with Tell Me
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Introduction to Microsoft Stream (on SharePoint)
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Homepage Navigation
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Functioning of the inbox
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Using Microsoft Viva Insights In Teams
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Navigating within a group
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Interface overview
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Introduction to the Microsoft Forms home page
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Exploring the viva insights interface
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Using relaxation modules
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Introducing Sharepoint
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Find content and people
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How to Access Copilot
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Finding and Installing Teams for Mobile
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Introduction to Teams
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Presentation of the desktop application
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Interface Overview
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What can Copilot do for you ?
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Search from emails with Copilot
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Task Module Overview
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The Bcc Field in Detail
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Add and manage multiple accounts on Outlook
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Explore the Interface
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Presentation and introduction to the calendar
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Manage Views
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Introduce the new version of Outlook
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Consult the adoption of Copilot through Viva Insights
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Using Copilot in OneNote with Right-Click
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Adapt Your Communication
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Adopt good meeting habits with Viva Insights
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Prepare and Run Your Meetings Effectively
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Organize Your Work Environment
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The DESC Method
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Use the Whiteboard Tool
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Use Microsoft Forms to Survey Your Team
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Motivators and Blockers
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The 5 Whys
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Use the F.A.I.R. Method
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Adapt Your Feedback to the Dominant Energy Tendency
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Use the Microsoft 365 Ecosystem
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The Pomodoro Method
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Use Microsoft 365 to Foster Motivation
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Use Planner to Align My Team's Priorities
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Set SMART Goals with Microsoft 365 Tools
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Is a hacker always a cybercriminal?
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Will I know what to do if I get hacked?
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Do I have to be an IT expert to protect myself?
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Do cybercriminals only target large companies?
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Are all files safe as long as I open them with trusted software?
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Is contactless payment safe ?
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Are online payments riskier than in-store ones?
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Is cloud storage less secure than my personal computer?
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Is scanning a QR code always safe?
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Can my mobile apps do anything without my permission?
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Is public Wi-Fi safe if no password is required?
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Is the sender’s email address enough to verify a message?
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Can I safely click a link in a message?
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Does connecting to a well-known website guarantee its safety?
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Am I safe online if I’m careful?
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Does private browsing make me anonymous?
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Are updates useless if everything works fine?
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Is a firewall the same as an antivirus?
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Does my antivirus block all threats?
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Is a free antivirus good enough?
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Is signing in with Google or Facebook a bad idea ?
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Is my password secure if it contains an @ and a number?
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Is a strong password all I need to stay safe?
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Unlock new possibilities with the Mistral Canvas
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Mistral at the service of coding
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Analyze and compare your documents with Mistral
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Generate your images and visuals with Mistral AI
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Use Mistral AI to summarize online information
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Exchange and manage your conversations with Mistral AI
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Explore Mistral AI's generative options
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Set up your Mistral workspace
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Discover Mistral, the French-style AI
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Instant alerts tailored to your activities
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Seamless collaboration inside Microsoft Teams
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Easy sharing with your team or organization
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Relevant views to highlight your information
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Clear insights through filters and sorting
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A well-structured form for easy entry
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The right column type for each data set
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Custom columns to match your needs
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Smooth updates and management for any list
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Simple ways to add data to your list
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Excel data turned into a dynamic list
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A fully custom list built from scratch
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A quick setup with ready-made templates
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Mobile access to your lists made simple
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The essentials of the Lists interface
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The key reasons to use Microsoft Lists
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Personality and tone for a believable rendering
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Format and example for optimal results
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The Importance of Context in Your Applications
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Task Accuracy in Prompting
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The Basis of Prompting in Conversational AI
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What is a prompt in conversational AI?
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Extract Text from an Image
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Reply to an Email with Copilot
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Create SharePoint Pages with Copilot
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Query an Attached Meeting
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Plan with Copilot
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Share Requests with Your Team
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Translate a presentation
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Generate a Video
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Add Speaker Notes
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Initiate a project budget tracking table with Copilot
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Develop and share a clear project follow-up with Copilot
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Organize an action plan with Copilot and Microsoft Planner
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Structure and optimize team collaboration with Copilot
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Copilot at the service of project reports
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Initiate a tracking table with ChatGPT
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Distribute tasks within a team with ChatGPT
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Generate a meeting summary with ChatGPT
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Project mode
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Create an agent for a team
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Install and access Copilot Studio in Teams
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Analyze the Copilot Studio agent
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Publish the agent and make it accessible
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Copilot Studio agent settings
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Add new actions
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Create a first action
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Manage topics
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Manage knowledge sources
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Create an agent with Copilot Studio
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Access Copilot Studio
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Get started with Copilot Studio
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Introduction to PowerBI
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Introduction to Microsoft Outlook
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Introduction to Microsoft Insights
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Introduction to Microsoft Viva
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Introduction to Planner
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Introduction to Microsoft Visio
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Introduction to Microsoft Forms
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Introducing to Microsoft Designer
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Introduction to Sway
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Introducing to Word
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Introducing to SharePoint Premium
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Create a call group
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Use call delegation
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Assign a delegate for your calls
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Ring multiple devices simultaneously
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Use the "Do Not Disturb" function for calls
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Manage advanced call notifications
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Configure audio settings for better sound quality
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Block unwanted calls
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Disable all call forwarding
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Manage a call group in Teams
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Update voicemail forwarding settings
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Configure call forwarding to internal numbers
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Set call forwarding to external numbers
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Manage voicemail messages
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Access voicemail via mobile and PC
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Customize your voicemail greeting
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Transfer calls with or without an announcement
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Manage simultaneous calls
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Support third-party apps during calls
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Add participants quickly and securely
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Configure call privacy and security settings
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Manage calls on hold
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Live transcription and generate summaries via AI
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Use the interface to make and receive calls
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Draft a Service Memo
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Extract Invoice Data and Generate a Pivot Table
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Formulate a Request for Pricing Conditions via Email
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Analyze a Supply Catalog Based on Needs and Budget
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SharePoint Page Co-Editing: Collaborate in Real Time
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Other Coaches
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Agents in SharePoint
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Prompt coach
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Modify, Share, and Install an Agent
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Configure a Copilot Agent
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Describe a copilot agent
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Rewrite with Copilot
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Analyze a video
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Use the Copilot pane
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Process text
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Create an insights grid
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Generate and manipulate an image in PowerPoint
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Interact with a web page with Copilot
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Create an image with Copilot
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Summarize a PDF with Copilot
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Analyze your documents with Copilot
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Chat with Copilot
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Particularities of Personal and Professional Copilot Accounts
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Data Privacy in Copilot
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Access Copilot
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Use a Copilot Agent
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Edit in Pages
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Generate and manipulate an image in Word
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Create Outlook rules with Copilot
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Generate the email for the recipient
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Action Function
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Search Function
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Date and Time Function
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Logical Function
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Text Function
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Basic Function
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Categories of Functions in Power FX
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Introduction to Power Fx
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The New Calendar
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Sections
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Customizing Views
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Introduction to the New Features of Microsoft Teams
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Objectifs :
This document aims to provide a comprehensive overview of the advanced features and settings available to licensed administrators in Viva Engage, detailing how to manage users, customize the interface, and utilize analytics tools effectively.
Chapitres :
-
Introduction to Viva Engage Administration
As a licensed administrator, you have access to advanced features and settings in Viva Engage. This role allows you to manage users within your organization and customize the Viva Engage interface to meet specific organizational needs. -
Accessing the Admin Center
To access the Admin Center, click on the three dots in the interface and select 'Admin' from the drop-down menu. This section is crucial for managing various aspects of your organization's Viva Engage experience. -
User Management
Under the Setup and Configuration section, you can add or remove Company Communicators. These communicators are responsible for creating and managing campaigns and designating Readers within Viva Engage. -
Tenant Settings
The Tenant settings allow you to modify key elements of your network, including: - Network name - Usage policy - Logo - Default language This section also enables you to manage and display certain aspects of analytics tools, such as audience analysis and campaign analysis. -
Governance and Compliance
In the Governance and Compliance section, administrators can export data from a network or user, or for all users in the organization. You can specify the date range for the data you wish to obtain, and there is an option to include attachments, which allows you to obtain a list of file names or folders in their native format. Note that including external networks in the exported data is not available for networks in the European Union. -
User Deletion and Management Settings
Administrators can delete users and access other management settings, such as Network Users, Content, and Security. This ensures that user management is streamlined and efficient. -
Feature Management
In the Feature Management section, you can manage leaders' campaigns, storyline configuration, and rewards and recognition. You have the option to enable or disable the Leadership Corner, which is a space for viewing content published by leaders and communicators in your organization. -
Utilizing the Analytics Tool
In addition to the Admin Center, administrators have access to the Analytics tool. This tool provides statistics and insights on personal posts, evaluates the success of campaigns, and assesses the performance of live question-and-answer events. Note that the data is updated every 24 hours, so it may not always be current. -
Conclusion
Through the Admin Center, administrators can ensure effective and personalized management of the Viva Engage platform within their organization. They have complete control over platform configuration and management, allowing them to meet the specific needs of their organization.
FAQ :
What is the purpose of the Admin Center in Viva Engage?
The Admin Center allows licensed administrators to manage users, customize the interface, and control various settings and features within Viva Engage to meet organizational needs.
How can I manage users in Viva Engage?
Users can be managed through the Admin Center by adding or removing users, as well as accessing settings related to user roles and permissions.
What are Company Communicators?
Company Communicators are users designated to create and manage campaigns within Viva Engage, as well as designate readers for content.
Can I export data from Viva Engage?
Yes, administrators can export data for specific users or all users in the organization, specifying date ranges and including options for attachments.
What insights can I gain from the Analytics tool?
The Analytics tool provides statistics on personal posts, campaign success, and the performance of live question and answer events, updated every 24 hours.
How do I enable the Leadership Corner?
The Leadership Corner can be enabled or disabled in the Feature Management section of the Admin Center, allowing users to view content published by leaders.
Quelques cas d'usages :
User Management in a Large Organization
In a large organization, administrators can use the Admin Center to efficiently manage thousands of users, ensuring that each user has the appropriate access and permissions based on their role.
Campaign Management for Internal Communication
Company Communicators can create targeted campaigns to inform employees about new policies or events, utilizing the analytics tool to measure engagement and adjust strategies accordingly.
Data Compliance and Reporting
Organizations can utilize the Governance and Compliance section to export user data for audits or compliance checks, ensuring that they meet legal and regulatory requirements.
Enhancing Leadership Visibility
By enabling the Leadership Corner, organizations can enhance visibility of leadership communications, fostering a culture of transparency and engagement among employees.
Performance Evaluation of Communication Strategies
Using the Analytics tool, administrators can evaluate the effectiveness of different communication strategies and campaigns, allowing for data-driven decisions to improve future initiatives.
Glossaire :
Viva Engage
A platform designed for organizational communication and collaboration, allowing users to connect, share, and engage with content and colleagues.
Admin Center
A centralized interface for administrators to manage users, settings, and features within Viva Engage.
Company Communicators
Designated users within an organization who can create and manage campaigns and designate readers in Viva Engage.
Tenant settings
Configuration options that allow administrators to modify the network name, usage policy, logo, and default language for their organization.
Governance and Compliance
A section within the Admin Center that allows administrators to manage data export and compliance with organizational policies.
Analytics tool
A feature that provides statistics and insights on user engagement, campaign performance, and content effectiveness within Viva Engage.
Leadership Corner
A designated space within Viva Engage where content published by leaders and communicators is displayed.
Campaign analysis
The process of evaluating the effectiveness and reach of campaigns run within Viva Engage.
User management
The ability to add, remove, and manage users within the Viva Engage platform.
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