Bookings - Manage permissions Tutorial

In this video, you will learn how to manage access and permissions in Microsoft 365. The video covers the process of viewing who has access to your document and how it is shared with your colleagues.
By clicking on the ellipsis button and selecting "Manage Access," you can access a panel that displays a list of all the shares made for the document.
This includes different sharing links that you can copy to share again.
Additionally, you can modify the sharing information, set expiration dates, or delete links.
The video also demonstrates how to change access rights for both links and your employees.
This tutorial will help you effectively manage permissions in Microsoft 365, ensuring secure and efficient collaboration.

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Available in Microsoft365

Objectifs :

This document aims to provide a comprehensive guide on modifying permissions for calendar management in an e-learning platform, focusing on both customer and staff perspectives. It outlines the steps to adjust booking settings and staff permissions effectively.

Chapitres :

Introduction
In this guide, we will explore how to modify permissions for calendar management after creating a calendar and adding services and staff members. Understanding these settings is crucial for managing bookings effectively, whether from a customer or staff perspective.
Modifying Customer Permissions
To manage customer permissions for booking, follow these steps: 1. **Access Settings**: Navigate to the 'Settings' section of your platform. 2. **Booking Page**: Click on the 'Booking Page' option. 3. **Privacy Settings**: Here, you can adjust the privacy settings for bookings: - **Private**: Only you can make reservations. - **Available to People in Your Organization**: Only members defined by your network administrator can make reservations. - **Available to All**: Everyone can make reservations.
Self-Booking Options for Guests
You can allow or restrict self-booking for guests. This setting is crucial for controlling who can make reservations directly. Adjust this option in the same 'Booking Page' settings mentioned above.
Modifying Staff Permissions
To change calendar management permissions for staff members, follow these steps: 1. **Access Settings**: Go back to the 'Settings' section. 2. **Staff Tab**: Click on the 'Staff' tab. 3. **Change Permissions**: A popup window will appear, allowing you to modify the permissions of the selected staff member. Permissions can range from an administrator role to a single guest, depending on the level of access you wish to grant.
Conclusion
In summary, modifying permissions for both customers and staff is essential for effective calendar management. By following the outlined steps, you can ensure that the right individuals have the appropriate access to make reservations, enhancing the overall efficiency of your booking system.

FAQ :

How can I modify permissions for staff members?

To modify permissions for staff members, go to the Settings and select the Staff tab. From there, you can open a popup window to change the permissions for each staff member.

What is self booking and how can I enable it?

Self booking allows guests to make their own reservations. You can enable or disable this feature in the Booking page settings.

What are the different privacy settings available?

The privacy settings include: Private (only you can make reservations), Available to people in your organization (only members defined by your network administrator can make reservations), and Available to all (everyone can make reservations).

Can I change permissions at any time?

Yes, you can change permissions for staff members at any time through the Staff tab in the settings.

What does the administrator role entail?

The administrator role allows a user to manage all aspects of the system, including permissions, settings, and user management.

Quelques cas d'usages :

Managing Staff Permissions in a Corporate Environment

In a corporate setting, an administrator can use the calendar management system to assign different permissions to staff members based on their roles. For example, a manager may have full access to modify schedules, while a junior staff member may only have permission to view their own calendar.

Implementing Self Booking for Event Reservations

A company hosting events can enable self booking for guests, allowing them to reserve spots without staff intervention. This can streamline the reservation process and reduce administrative workload.

Adjusting Privacy Settings for Internal Meetings

An organization can set privacy settings to 'Available to people in your organization' for internal meetings, ensuring that only employees can make reservations, thus maintaining confidentiality.

Using Popup Windows for Quick Permission Changes

When a staff member's role changes, an administrator can quickly adjust their permissions using the popup window feature in the Staff tab, ensuring that the staff member has the appropriate access level immediately.

Glossaire :

Calendar Management

The process of organizing and overseeing appointments, events, and schedules within a calendar system.

Permissions

Settings that determine what actions users can perform within a system, such as making reservations or managing calendars.

Self Booking

A feature that allows guests to make their own reservations without needing assistance from staff.

Privacy Settings

Options that control who can view or access certain information or features within a system.

Network Administrator

A person responsible for managing and maintaining a computer network, including user permissions and access.

Staff Tab

A section within the settings of a system where administrators can manage staff members and their permissions.

Popup Window

A small window that appears on top of the main interface, allowing users to perform specific actions or view additional information.

Administrator Role

A user role that has full access to manage settings, permissions, and other critical functions within a system.

Guest

A user who does not have full access to the system and typically has limited permissions, such as making reservations.

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After creating a calendar,

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adding services and staff members,

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you can modify permissions, either from

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a customer or staff point of view.

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For guests, you can allow self-booking

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or not. For this you go to

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"Settings" and then "Booking page".

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If you change the privacy to "Private", only

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you can make reservations.

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"Available to people in your organization":

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Only members defined by your network

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administrator can make reservations.

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Finally, "Available to all":

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Everyone could make reservations.

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For staff members, you can change their

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calendar management permissions at any time.

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For this in the settings

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you go to the "Staff" tab.

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By clicking here you open a popup

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window that allows you to change the

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permissions of that staff member.

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This can range from an administrator

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role to a single guest.

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