PowerPoint - Prepare a basic handout Tutorial

In this video, you will learn about preparing a basic handout using Microsoft 365. The video covers the steps to create a professional handout using Microsoft Word, including formatting, adding images, and organizing content.
This will help you create visually appealing handouts that effectively convey information.

4:30
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Available in Microsoft365

Objectifs :

This handout aims to guide users through the process of preparing a handout from a presentation, focusing on selecting the appropriate layout, page orientation, and color settings for printing.

Chapitres :

Introduction to Handout Preparation
In this section, we will explore how to prepare a handout from a presentation. The process begins by accessing the Print view, where users can choose various settings to customize their handout.
Accessing Print View
To start preparing your handout, click on 'File' and then select 'Print' to open the Print view. Here, you can choose the layout and other settings for your handout.
Choosing the Page Layout
The Page layout button displays all available layouts. The default layout prints the slide full page in a landscape orientation, which is ideal for slides with detailed information, such as process diagrams. If you prefer not to use the full-page layout for all slides, you can select the 'Print current slide' option for specific slides.
Exploring Handout Layouts
In the Handouts section, you will find various layouts that resemble traditional handouts. The '1 slide' layout presents the slide in a smaller format with a portrait orientation, including headers, footers, date, and page numbers, emphasizing the handout format.
Additional Handout Examples
The Handouts section offers layouts for 2, 3, 4, 6, or 9 slides per page. While the number of slides per page is fixed, you can choose between horizontal and vertical arrangements. For instance, selecting the '9 slides vertical' layout will display the slides in a vertical format.
Selecting the Preferred Layout
For this handout, the '3 slides layout' is chosen due to its note-taking lines. This layout automatically uses portrait orientation, arranging the slides vertically from top to bottom. A comparison with landscape orientation shows that the latter arranges slides horizontally from left to right.
Color Options for Printing
When considering color options for the handout, the printer is set to print in color by default. However, to save ink, you may opt for black and white printing. The gray scale option renders all slide colors in gray shading, preserving color fills like slide numbers. A comparison with pure black and white shows that while the latter is simpler, gray scale is preferred for its clarity in displaying slide numbers.
Conclusion
In conclusion, selecting the right layout, page orientation, and color settings is crucial for creating effective handouts. By following these steps, you can ensure that your handouts are not only visually appealing but also functional for note-taking and reference.

FAQ :

How do I access the Print view in my presentation software?

To access the Print view, click on 'File' and then select 'Print' from the dropdown menu. This will open the Print settings where you can adjust layout and other options.

What is the difference between landscape and portrait orientation?

Landscape orientation has a wider layout, suitable for displaying wide content, while portrait orientation is taller, ideal for documents and handouts.

Can I customize the number of slides per page in the Handouts section?

The number of slides per page in the Handouts section is fixed and cannot be changed, but you can choose from different layouts that display 1, 2, 3, 4, 6, or 9 slides.

What are the benefits of using gray scale for printing handouts?

Using gray scale for printing handouts can save color ink while still preserving details and slide numbers, making it a cost-effective option.

How do I change the color settings for my handout?

In the Print settings, you can select color options such as color, gray scale, or black and white to adjust how your handout will be printed.

Quelques cas d'usages :

Creating Professional Handouts for Meetings

Use the handout printing options to create professional-looking materials for meetings. By selecting the appropriate layout and color settings, you can provide attendees with clear and concise information that enhances understanding and engagement.

Educational Presentations

Teachers can utilize the handout feature to print slides for students, allowing them to follow along during lectures. Choosing a layout with multiple slides per page can help save paper while still providing essential information.

Marketing Materials

Marketers can create handouts that summarize key points from presentations or proposals. By selecting a gray scale option, they can produce cost-effective materials that maintain a professional appearance.

Training Sessions

During training sessions, facilitators can print handouts with detailed diagrams and notes. Using the 3 slides layout allows for ample space for participants to take notes while still providing visual aids.

Client Presentations

When presenting to clients, providing handouts with a clean layout can enhance the professionalism of the presentation. Using portrait orientation can make it easier for clients to read and annotate the materials.

Glossaire :

Print view

A mode in software applications that allows users to see how a document will look when printed, including layout and formatting options.

Page layout

The arrangement of elements on a page, including orientation (landscape or portrait) and the number of slides displayed.

Landscape orientation

A page layout where the width is greater than the height, typically used for displaying wide content.

Portrait orientation

A page layout where the height is greater than the width, commonly used for documents and handouts.

Handouts

Printed materials that accompany a presentation, often summarizing key points or providing additional information.

Gray scale

A color mode that uses shades of gray to represent images, preserving details while reducing color usage.

Black and white

A color mode that uses only black and white colors, without any shades of gray, often resulting in high contrast images.

Slide arrangements

The specific layout of slides on a printed page, which can vary in the number of slides displayed and their orientation.

00:00:07

Print to open Print view where I'll choose the layout and other settings.

00:00:14

I'll start with the Page layout button which shows all the layouts.

00:00:19

Until I choose a different layout, the one

00:00:21

that's selected is Full page slides.

00:00:25

This prints the slide full page in a landscape or horizontal page orientation.

00:00:33

You might want this layout for a slide that has very

00:00:35

detailed information like this process diagram.

00:00:41

If you didn't want the full page layout for all your slides,

00:00:44

you could print just one slide, such as this one

00:00:47

using the Print current slide option,

00:00:50

then you'd choose another layout for the rest of the slides.

00:00:57

Let's look at the layouts in the Handouts section.

00:01:00

These look more like handouts, I'll compare the 1 slide layout here,

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with the Full page slides layout.

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In the 1 slide layout the slide is smaller and the page

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now has a portrait or vertical orientation.

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It also has headers and footers, a date and page number

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which emphasize the handout format.

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Looking again at the Full page slide there are no headers and footers

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and it's the slide details like the slide number that are emphasized.

00:01:36

Let's see some other handout examples.

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This is the 2 slides layout

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and this is 3 slides,

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this one is popular because it includes lines for audience notes.

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The other layouts in the Handout section have 4 slides,

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6 slides or 9 slides on a page.

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The numbers of slides per page are set, you can't change those.

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However there are different slide arrangements,

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these three are horizontal meaning that the slides read

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left to right on the page.

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These three are vertical.

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I'll click 9 slides vertical, here the slides read top to bottom

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left to right as if in columns.

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For this handout, I'll go with the 3 slides layout,

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the slides will be readable and I like the lines for notes.

00:02:47

Regarding page orientation this layout automatically uses portrait,

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so the slides are laid out vertically, top to bottom.

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I'll compare the landscape orientation.

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This turns the page so it's horizontal

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and arranges the slides left to right.

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I'm going to keep the portraits setting because I like

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the way that orientation uses the space.

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Now, let's think about color options for the handout.

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My printer is set to print in color so that's what we see in the preview.

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It looks great but, I'd rather save the color ink and

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print in black and white, I'll see how gray scale looks.

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I'll zoom way in so we can see the details better.

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Gray scale renders all the slide colors using gray shading.

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So the wild grass detail is now gray.

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Gray scale also preserves color fills such as in these chevrons

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where the slide number appears.

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I'll compare pure black and white,

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this removes color fills.

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Notice how the chevron is pure white so the slide numbers aren't visible now.

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There's no gray so the grass detail is solid black.

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The simplicity of this can be good, for these handouts

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though I like gray scale better because it shows the slide numbers.

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So I've picked a layout, page orientation and color setting for the handout.

Mandarine AI: WHAT YOU SHOULD KNOW

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