PowerPoint - Print Notes Pages as handouts Tutorial

In this video, you will learn how to print notes pages as handouts in Microsoft 365. The video covers the steps to create slides with a lot of information and how to include it in the audience handout using notes pages.
You can also format and organize the notes, add graphics, and preview how the notes will fit on the page when printed.
This tutorial will help you create effective handouts for your presentations.

3:15
4921 views

Available in Microsoft365

Objectifs :

This video aims to provide an effective method for creating presentation slides that are both readable and informative. It introduces the concept of using notes pages for audience handouts, ensuring that all necessary information is conveyed without overcrowding the slides themselves.

Chapitres :

Introduction to Effective Slide Creation
Creating presentation slides can often lead to an overwhelming amount of information that is difficult to present effectively. This video offers an alternative approach that enhances audience engagement by utilizing notes pages for handouts.
Using Notes Pages for Handouts
Instead of cramming too much information onto your slides, consider using the notes pages feature. This allows you to provide your audience with a comprehensive handout that includes both the slides and detailed notes. To access this feature, click on 'File' and then 'Print' to open the print view.
Exploring Handout Options
In the print view, select the layout option called 'Notes Pages.' This layout includes the slide along with all the notes you have added. By printing the entire presentation as notes pages, you can give your audience a complete package of slides and detailed information.
Organizing and Formatting Notes
To enhance the clarity of your notes, switch back to normal view and click on 'View' to see your notes in a notes page format. Zoom in for a closer look and organize your notes effectively. Use the 'Home' tab to apply bullet points and other formatting options, making it easier to read.
Incorporating Visual Elements
The notes page view allows you to paste graphics, such as SmartArt org charts, directly into your notes. Use the double arrows on the lower right to navigate between notes pages and ensure that your notes fit well on the printed page.
Finalizing and Printing Your Presentation
Once you have completed your slides and notes, you can print them by clicking 'File' and then 'Print.' Make sure to select the appropriate options for your handout. For further details on working with notes pages, refer to the course summary at the end of this course.

FAQ :

What are Notes Pages in presentation software?

Notes Pages are a layout option that allows you to print your slides along with any notes you've added. This provides your audience with a detailed handout that includes both the visual content and your speaking notes.

How can I format my notes in the Notes Pages view?

In the Notes Pages view, you can organize and format your notes using various tools available in the software, such as bullet points and graphics. This makes it easier to present your information clearly.

Can I include graphics in my notes?

Yes, you can paste graphics, such as SmartArt diagrams, into your notes in the Notes Pages view, enhancing the visual appeal and clarity of your handouts.

How do I print my presentation with notes?

To print your presentation with notes, click on 'File', then 'Print', and select the 'Notes Pages' layout option. Make sure to choose any additional printing options you want before finalizing the print.

What is the benefit of using Notes Pages for my audience?

Using Notes Pages allows your audience to have a comprehensive handout that includes both the slides and detailed notes, which can enhance their understanding and retention of the information presented.

Quelques cas d'usages :

Corporate Training Sessions

In corporate training, facilitators can use Notes Pages to provide employees with a detailed handout that includes slides and notes, ensuring that participants have all the necessary information to refer back to after the session.

Academic Presentations

In academic settings, students can utilize Notes Pages to create comprehensive handouts for their presentations, allowing classmates and professors to follow along and review the material later.

Sales Pitches

Sales professionals can use Notes Pages to prepare detailed handouts for potential clients, combining visual slides with key talking points, which can help in effectively communicating the value of their products or services.

Workshops and Seminars

Workshop leaders can create Notes Pages to distribute to participants, ensuring they have access to both the presentation slides and additional notes that enhance the learning experience.

Project Updates

Project managers can use Notes Pages to provide stakeholders with a clear overview of project updates, combining visual data with detailed explanations, which can improve communication and transparency.

Glossaire :

Notes Pages

A layout option in presentation software that allows users to print slides along with their accompanying notes, providing a comprehensive handout for the audience.

SmartArt

A feature in Microsoft Office applications that allows users to create visually appealing diagrams and charts to represent information graphically.

Print View

A mode in presentation software that shows how the slides will appear when printed, allowing users to select different layout options for handouts.

Normal View

The standard editing mode in presentation software where users can create and edit slides, as well as view their notes.

Bullets

A formatting option used in text to create a list, making information easier to read and understand.

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that you have a lot of information for your audience.

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Too much in fact to squeeze onto the slides, that is,

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if you want them to be readable and effective.

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Here's an alternative that your audience will appreciate.

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Open the notes pane for the slide and put the additional details there.

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You'll still cover the information when you present

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and you can include it in your audience handout using notes pages.

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This is how - let's click File,

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Print to open print view and look at the handout options.

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The layout called Notes pages is one of the options;

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I'll click it to see a preview.

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The notes page includes the slide plus all the notes that

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you've put in the notes pane for that slide.

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You can print the whole presentation as notes pages and

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give your audience the slides plus all the details in the notes.

00:01:11

Another attractive thing about notes pages is that you can format them.

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Let's go back to normal view to see how.

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As you create your slides and notes, click View,

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Notes page at anytime to see your notes in a notes page format.

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I'll zoom in for a closer look.

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In this view, organize and format the notes as if you were working in a document.

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For instance, I'll select this text

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and click Home, Bullets to make this a bulleted list.

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I could do this type of formatting in the notes pane

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but I find the view here easier to work in.

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A great thing is that the view allows you to paste in graphics.

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To move to another notes page use these double arrows on the lower right.

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Here I'm pasting in a SmartArt org chart

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and I'll click the Next Slide arrows to switch pages again.

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Notes page view also shows you whether your notes will

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fit on the page when you print.

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To return to normal view, click the Normal button.

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To work in the notes pane as you create your slides,

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either drag the double arrow cursor to open and close the pane

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or click Notes down here to open and close it.

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When you're finished with your slides and notes and

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you're ready to print, click File, Print.

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Be sure you've selected the notes pages layout

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and choose the other options you want for the handout.

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For more details about working with notes pages

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see the Course summary at the end of this course.

Mandarine AI: WHAT YOU SHOULD KNOW

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